Associate Director of Finance and Administration 127 views1 applications

Fixed Term Kenya Administration - Finance Print


POSITION DESCRIPTION

TITLE: Associate Director of Finance and Administration

REPORTS TO: Country Director

DIRECT REPORTS: HR & Administration manager, Finance Manager, Procurement & Logistics Manager

BASED IN: Nairobi (with frequent travel to program areas across the country)

CLASSIFICATION: Full-Time Employee

ORGANIZATIONAL OVERVIEW

HealthRight Kenya (HRK) is a Health and Human Rights Non-Governmental Organization, incorporated in 2005, with the head office in Nairobi, Kenya. The organization has been working with local governments and communities in Kenya’s remote and impoverished regions to strengthen the response to critical issues in four priority program areas: HIV/AIDS, Mental Health, SGBV and RMNCAH, as well as in high-burden communicable diseases like malaria and tuberculosis. As a key implementing partner and lead on several U.S. government-supported programs, HealthRight Kenya achieves and sustains marked improvements in healthcare access and outcomes for nearly 4 million Kenyans across 10 counties: Nairobi, Bungoma, Trans Nzoia, Elgeyo Marakwet, West Pokot, Kilifi, Narok, and Semi-Arid Lands counties.

At HealthRight Kenya, we are passionate about making a lasting impact in these crucial areas, striving for tangible and sustainable change. We are currently seeking an exceptional individual to join our team in the pivotal role of Associate Director of Finance and Administration (ADFA). If you’re passionate about advancing health equity, embracing innovation, and shaping the future of impactful programs, we invite you to apply and be a part of our mission to transform healthcare accessibility and outcomes across Kenya.

POSITION SUMMARY

Reporting to the Country Director (CD), the Associate Director of Finance and Administration is responsible for designing, guiding, directing, development and overseeing implementation of appropriate policies and systems including various internal controls in the areas of Finance and Accounts, HR & administration, and Procurement to support the implementation of HealthRight Kenya’s agenda.The job holder will engage with the NGOs board, funders and other external constituents.

MAJOR RESPONSIBILITIES

Strategic/Leadership Responsibilities

  1. A member of Senior Management Team contributing to HealthRight Kenya and HealthRight International’s organizational strategy, management oversight and growth
  2. Provide strategic direction for the organization towards financial sustainability
  3. Setting up and monitoring financial control systems
  4. Ensure donor funds are utilized in line with overall organizational goal and donor requirements
  5. Developing and implementing fundraising strategies
  6. Oversee and lead annual budgeting and planning process in conjunction with the APD
  7. Implement policies, management tools and procedures across the organization in Finance, Human Resources & Operations
  8. Analyzing and reporting on financial performance
  9. Participate in Board meetings and make financial presentation on organization’s financial position
  10. Ensure organization’s compliance to legal & regulatory requirements
  11. Monitor progress and changes in legal and statutory requirements

Financial responsibilities

  1. Financial planning, cash forecasting, funds disbursement and investment strategy implementation
  2. Payment requests approvals in line with project work plans and budgets
  3. Payments’ authorization through online banking and Mobile money
  4. Manage organizational cash flow and forecasting.
  5. Prepare donor reports as stipulated in contracts/requirements
  6. Prepare periodic Management reports
  7. Overseeing audit and tax functions

Managerial/ Supervisory Responsibilities

  1. Supervising and supporting the direct reports and other staff in all financial and administrative matters
  2. Manage teams by ensuring that human resource structures and policies are adhered to
  3. Ensure staff are appraised bi-annually
  4. Provide finance management support, mentorship and training to staff and implementing partners

Operational Responsibilities

  1. Oversee the payroll management
  2. Provide oversight in staff contracts for renewal or termination
  3. General office administration oversight including staff support
  4. Overseeing procurement processes and ensuring value for money

Responsibility for Physical Assets, Data & Information

  1. Provide oversight on Equipment (Machinery, Instruments, fixtures) through maintenance of fixed assets through risk insurance policy
  2. Provide oversight on assets movement (location and custody)
  3. Manage records, data, information, and confidential information by ensuring information back up through Box, SharePoint and Google Drive
  4. Ensure adherence to policy guidelines on records management

Working Conditions/Environmental factors

Works predominantly in the office with long periods of sitting usually influenced by the level of tasks.

Academic and professional Qualifications

  1. Master’s degree in related field
  2. Bachelor’s degree in commerce, Business Administration, Economics, or Finance or a closely related field
  3. A certified Accountant or Finance professional, such as CPA (K), ACCA, etc.
  4. A certified HR professional is desirable i.e. CHRP (K)
  5. Membership to a relevant professional body e.g. ICPAK and IHRM

Previous relevant work experience required.

  1. 7- 9 years of work experience with at least 5 years in a management role.
  2. Experience designing, implementing, managing and overseeing financial operations for organizations with multiple field offices/projects preferably in the field of sexual and reproductive health, global health, and/or global development.
  3. Experience supporting financial and commercial management for comparable programs or organizations working with diverse stakeholders (governments, funders, implementation organizations)

Other Skills and Competencies

Functional Skills:

  1. Financial and accounts Management skills
  2. Forecasting skills
  3. Planning & Budgeting skills
  4. Advanced experience in QuickBooks
  5. Analytical skills
  6. Grants Management skills
  7. Strategic planning skills
  8. Advanced Computer skills particularly in MS office applications: Excel, word, PowerPoint, internet etc.

Behavioral/Soft Competencies/Attributes:

  1. Interpersonal and communication skills
  2. Leadership skills
  3. Integrity
  4. Problem solving skills
  5. Attention to detail
  6. Interpersonal skills (empathy, emotional intelligence, active listening)
  7. Leadership skills
  8. Communication skills

HealthRight Kenya is an Equal Opportunity Employer. All applicants will be considered based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law.

Interested candidates who meet the requirements should submit a CV and a cover letter as one PDF document to [email protected] with the subject of the email as “Associate Director of Finance and Administration”. The closing date for applications is 29th July 2024 at 05.00pm EAT. Please indicate the expected gross salary on the cover letter. Applications will be reviewed on a rolling basis. Each application must include at least three referees. Referee details should include the following information: (1) Name, (2) Current Organization, (3) Current Position, (4) Email and Phone contact details.

More Information

  • Job City Nairobi
  • This job has expired!
HealthRight International Nairobi
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HealthRight International

HealthRight International founder Jonathan Mann died on Wednesday, September 2, 1998, in the crash of an airplane bound from New York to Geneva, where he was to attend a World Health Organization conference.  He was 51.  His wife, Mary Lou Clements-Mann, whom he married in 1996, also perished.  Clements-Mann was a world-renowned expert on vaccines and founded the Center for Immunization Research at Johns Hopkins University.  Early in her career, she worked in the worldwide effort to eradicate smallpox and conducted more than 100 clinical trials on vaccines from influenza to hepatitis.  She  also worked on the recently approved immunization for rotavirus, which causes often fatal diarrhea in children in poor countries.  Recently she was working on several HIV vaccines, as well as the first trial of one for hepatitis C.

Dr. Mann founded HealthRight in 1990 as he felt there was void amongst the health and human rights organizations in the United States and he desired to create a unique organization whose mission was to create sustainable programs that promote and protect health and human rights in the United States and abroad.

A world-renowned researcher and champion of human rights, Mann flourished on the faculty of Havard’s School of Public Health as professor in epidemiology and international health. In 1993, he was appointed the first François-Xavier Bagnoud professor of health and human rights and founding director of the François-Xavier Bagnoud Center for Health and Human Rights. In 1998, Mann left HSPH to assume the deanship of the school of public health of the Allegheny University of Health Sciences in Philadelphia.

Mann received his undergraduate education at Harvard College, graduating in 1969, before earning his MD at Washington University School of Medicine in 1974. Following medical school, he worked as an epidemiologist in New Mexico for the US Public Health Service and the New Mexico Health Services Division.

Following a return to HSPH to earn his MPH degree in 1980, Mann began to apply his intellect and skills to forming international strategies for reducing and preventing the spread of AIDS. He founded and directed Project SIDA, an AIDS research project based in Kinshasa, Democratic Republic of Congo (then Zaire), that incorporated epidemiologic, clinical, and laboratory components in a collaborative effort of Zairian, US (Centers for Disease Control), and Belgian AIDS researchers.

How great a loss was the death of AIDS researcher Jonathan Mann, killed in the crash of Swissair Flight 111? “I’m convinced that if someone other than Jonathan had been the first director of Global Programme on AIDS, the whole response to the epidemic would have been different,” says Peter Piot, one of the earliest HIV researchers and now director of the United Nations AIDS program. “For example,” he continues, “we may have gotten into a repressive approach, perhaps using quarantine. Because let’s not forget that in the early days there were many calls for that.”

Indeed, notes Newsday reporter Laurie Garrett in her definitive book The Coming Plague, by 1987, 81 countries had passed laws against people with HIV or risk groups, usually homosexuals and prostitutes. In Germany, a federal judge declared it might be necessary to tattoo and quarantine people with the virus. Cuba was already quarantining AIDS patients. Some Muslim states were jailing “promiscuous” people, and Chinese officials denied the existence of homosexuals, drug users, or prostitutes in the People’s Republic. In the U.S., President Reagan’s Secretary of Education, William Bennett, fought Surgeon General C. Everett Koop’s plans for frank education about HIV prevention, favoring instead compulsory testing of all hospital patients, marriage license applicants, and immigrants. Quarantine loomed as a very real threat.

Amid this gathering storm, Jonathan Mann led public health authorities to perhaps their finest hour. Impeccably dressed in bow ties, yet with the gritty experience of running the first major African HIV research program (which, among many accomplishments, showed that HIV could be spread through heterosexual sex but not through mosquito bites), Mann managed to convene more than 100 national ministers of health together in London. There, as Garrett writes, almost 150 nations signed on to a condom-based, compassionate strategy to slow the spread of AIDS. A few months later, he convinced the World Health Organization to make human rights the core of its anti-HIV strategy. These coups played a crucial role in preventing the wholesale repression of people with the virus.

Mann orchestrated this historic consensus from his new position as director of the World Health Organization’s Global Programme on AIDS. At first, recalls Daniel Tarantola, who joined the fledgling endeavor at the beginning, “the program was himself, a secretary, and one typewriter.” Two years later, Mann had rocketed the budget to almost $100 million. His m.o.: hard work, personal modesty, and an eloquence that was at once fiery and logical. “Back at a time when only a few people were screaming” for a humane and effective response, says Anthony Fauci, director of the National Institute of Allergy and Infectious Diseases, “Jonathan was an unbelievably articulate and passionate voice.” Mathilde Krim, founder of the American Foundation for AIDS Research, adds that Mann persuaded people with “the force of the argument, the morality of behaving a certain way, and the practical usefulness of being ethical and respectful of others. He convinced people.”

Mann’s message: AIDS is a global crisis, in which no person or nation is an island. More important, human rights and public health go hand in hand: “In each society, those people who before HIV/AIDS arrived were marginalized, stigmatized, and discriminated against become those at highest risk of HIV infection…. The French have a simple term which says it all: HIV is now becoming a problem mainly for les exclus, the ‘excluded ones’ living at the margin of society.”

Mann, who moved to Harvard after leaving WHO, gave a shattering talk at the world AIDS conference in 1996 in Vancouver. That was when protease inhibitors arrived, creating a sense of euphoria in the First World, where the expensive drugs were able to prolong life. But Mann warned that this breakthrough threatened the very solidarity among AIDS advocates that had allowed them to hold back repressive policies. In AIDS, he said, “we all started in the same place: with the same lack of treatment and with the same hopes… The industrialized world, shorn of its technologic armor, was forced into developing prevention and care strategies, to listen and learn from the universally available wealth of human experience and wisdom.” He called for individual efforts, including for people with HIV in wealthy countries to “give the equivalent cost of a week of treatment” to give patients in developing countries basic treatment “or relief of pain.”

His international experiences with AIDS policy brought to his attention the link between human rights and health. He was particularly interested in the effects of health policies on human rights, the health effects of human rights violations, and the inextricable connection between promoting and protecting health and rights.

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0 USD Nairobi CF 3201 Abc road Fixed Term , 40 hours per week HealthRight International

POSITION DESCRIPTION

TITLE: Associate Director of Finance and Administration

REPORTS TO: Country Director

DIRECT REPORTS: HR & Administration manager, Finance Manager, Procurement & Logistics Manager

BASED IN: Nairobi (with frequent travel to program areas across the country)

CLASSIFICATION: Full-Time Employee

ORGANIZATIONAL OVERVIEW

HealthRight Kenya (HRK) is a Health and Human Rights Non-Governmental Organization, incorporated in 2005, with the head office in Nairobi, Kenya. The organization has been working with local governments and communities in Kenya’s remote and impoverished regions to strengthen the response to critical issues in four priority program areas: HIV/AIDS, Mental Health, SGBV and RMNCAH, as well as in high-burden communicable diseases like malaria and tuberculosis. As a key implementing partner and lead on several U.S. government-supported programs, HealthRight Kenya achieves and sustains marked improvements in healthcare access and outcomes for nearly 4 million Kenyans across 10 counties: Nairobi, Bungoma, Trans Nzoia, Elgeyo Marakwet, West Pokot, Kilifi, Narok, and Semi-Arid Lands counties.

At HealthRight Kenya, we are passionate about making a lasting impact in these crucial areas, striving for tangible and sustainable change. We are currently seeking an exceptional individual to join our team in the pivotal role of Associate Director of Finance and Administration (ADFA). If you're passionate about advancing health equity, embracing innovation, and shaping the future of impactful programs, we invite you to apply and be a part of our mission to transform healthcare accessibility and outcomes across Kenya.

POSITION SUMMARY

Reporting to the Country Director (CD), the Associate Director of Finance and Administration is responsible for designing, guiding, directing, development and overseeing implementation of appropriate policies and systems including various internal controls in the areas of Finance and Accounts, HR & administration, and Procurement to support the implementation of HealthRight Kenya’s agenda.The job holder will engage with the NGOs board, funders and other external constituents.

MAJOR RESPONSIBILITIES

Strategic/Leadership Responsibilities

  1. A member of Senior Management Team contributing to HealthRight Kenya and HealthRight International’s organizational strategy, management oversight and growth
  2. Provide strategic direction for the organization towards financial sustainability
  3. Setting up and monitoring financial control systems
  4. Ensure donor funds are utilized in line with overall organizational goal and donor requirements
  5. Developing and implementing fundraising strategies
  6. Oversee and lead annual budgeting and planning process in conjunction with the APD
  7. Implement policies, management tools and procedures across the organization in Finance, Human Resources & Operations
  8. Analyzing and reporting on financial performance
  9. Participate in Board meetings and make financial presentation on organization’s financial position
  10. Ensure organization’s compliance to legal & regulatory requirements
  11. Monitor progress and changes in legal and statutory requirements

Financial responsibilities

  1. Financial planning, cash forecasting, funds disbursement and investment strategy implementation
  2. Payment requests approvals in line with project work plans and budgets
  3. Payments’ authorization through online banking and Mobile money
  4. Manage organizational cash flow and forecasting.
  5. Prepare donor reports as stipulated in contracts/requirements
  6. Prepare periodic Management reports
  7. Overseeing audit and tax functions

Managerial/ Supervisory Responsibilities

  1. Supervising and supporting the direct reports and other staff in all financial and administrative matters
  2. Manage teams by ensuring that human resource structures and policies are adhered to
  3. Ensure staff are appraised bi-annually
  4. Provide finance management support, mentorship and training to staff and implementing partners

Operational Responsibilities

  1. Oversee the payroll management
  2. Provide oversight in staff contracts for renewal or termination
  3. General office administration oversight including staff support
  4. Overseeing procurement processes and ensuring value for money

Responsibility for Physical Assets, Data & Information

  1. Provide oversight on Equipment (Machinery, Instruments, fixtures) through maintenance of fixed assets through risk insurance policy
  2. Provide oversight on assets movement (location and custody)
  3. Manage records, data, information, and confidential information by ensuring information back up through Box, SharePoint and Google Drive
  4. Ensure adherence to policy guidelines on records management

Working Conditions/Environmental factors

Works predominantly in the office with long periods of sitting usually influenced by the level of tasks.

Academic and professional Qualifications

  1. Master’s degree in related field
  2. Bachelor’s degree in commerce, Business Administration, Economics, or Finance or a closely related field
  3. A certified Accountant or Finance professional, such as CPA (K), ACCA, etc.
  4. A certified HR professional is desirable i.e. CHRP (K)
  5. Membership to a relevant professional body e.g. ICPAK and IHRM

Previous relevant work experience required.

  1. 7- 9 years of work experience with at least 5 years in a management role.
  2. Experience designing, implementing, managing and overseeing financial operations for organizations with multiple field offices/projects preferably in the field of sexual and reproductive health, global health, and/or global development.
  3. Experience supporting financial and commercial management for comparable programs or organizations working with diverse stakeholders (governments, funders, implementation organizations)

Other Skills and Competencies

Functional Skills:

  1. Financial and accounts Management skills
  2. Forecasting skills
  3. Planning & Budgeting skills
  4. Advanced experience in QuickBooks
  5. Analytical skills
  6. Grants Management skills
  7. Strategic planning skills
  8. Advanced Computer skills particularly in MS office applications: Excel, word, PowerPoint, internet etc.

Behavioral/Soft Competencies/Attributes:

  1. Interpersonal and communication skills
  2. Leadership skills
  3. Integrity
  4. Problem solving skills
  5. Attention to detail
  6. Interpersonal skills (empathy, emotional intelligence, active listening)
  7. Leadership skills
  8. Communication skills

HealthRight Kenya is an Equal Opportunity Employer. All applicants will be considered based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law.

Interested candidates who meet the requirements should submit a CV and a cover letter as one PDF document to [email protected] with the subject of the email as “Associate Director of Finance and Administration”. The closing date for applications is 29th July 2024 at 05.00pm EAT. Please indicate the expected gross salary on the cover letter. Applications will be reviewed on a rolling basis. Each application must include at least three referees. Referee details should include the following information: (1) Name, (2) Current Organization, (3) Current Position, (4) Email and Phone contact details.

 2024-07-30

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