Organisation Hoffnungszeichen | Sign of Hope e.V.
www.hoffnungszeichen.de, www.sign-of-hope.org
Position Baseline Study Consultant
Type of Contract Short-Term Consultancy
Location Home-based with field mission travel to Isiolo County, Kenya
Relevant languages English/Swahili
Application Deadline 31st December 2024
Starting Date 13th January 2025
Project Title Promoting sustainable and climate-resilient livelihoods in Isiolo County, Kenya
Total Project Budget 800,000 EURO
Hoffnungszeichen | Sign of Hope e.V. (SoH) is announcing an open tender procedure for consultancy services for a baseline study in Kenya.
Background and Organisational Setting
SoH is a Christian motivated organisation for Human Rights, Humanitarian Assistance and Development Cooperation. From its base in Constance, Germany, SoH is committed to helping those in distress and exploited people worldwide.
This baseline study is commissioned, prior to project implementation, under the German Federal Ministry for Economic Cooperation and Development (BMZ) budget for development projects run by private organisations.
SoH will be the private German executing agency and the contracting party, with Merti Integrated Development Programme (MID-P) being the local implementing partner.
The project aims to promote sustainable and climate-resilient livelihoods in Isiolo County, Kenya, focusing on seven wards: Chari, Cherab, Sericho, Garbatulla, Kinna, Burat, and Oldonyiro. It addresses the adverse impacts of climate change, resource degradation, and socio-economic vulnerabilities. Its objectives include improving food security, enhancing social cohesion, ensuring sustainable and peaceful resource utilization, formalizing land rights, and building the capacity of local institutions and communities to adapt to climate challenges effectively. Activities include establishing climate-resilient livelihoods through poultry farming, biogas production, energy-efficient cookers, and sustainable irrigation systems. Land rights formalization, development of land use plans, and peacebuilding measures such as dialogues, sporting events, and a Peace Caravan are also key components. Additionally, capacity-building initiatives for local institutions, cooperatives, and community organizations aim to strengthen resilience and governance structures. The project directly targets 2,883 households, benefiting approximately 13,900 individuals, including pastoralists, agro-pastoralists, women, youth, and people with disabilities. Indirectly, it impacts the broader population of 83,682 people across the target wards, addressing their socio-economic and environmental challenges while fostering sustainable development and social harmony.
Baseline Study Objectives
The purpose of the baseline study is to provide SoH with a sound basis for developing a complete project concept, by identifying project prerequisites, opportunities and risks. This process includes an assessment of the baseline of the proposed project intervention to assess if it can plausibly achieve planned objectives given existing contextual realities.
This comprehensive study will verify relevance, coherence, effectiveness, efficiency, impact and sustainability of the proposed project intervention. The study will provide concrete and practical recommendations that will assist with the finalisation of project design elements, including the logframe, risk analysis, problem analysis and relevance of the proposed project intervention, stakeholder analysis, among others.
The study will support the project quality assurance measures implemented by SoH and contribute to the decision-making process regarding the funding of the proposed project activities.
Duties and Responsibilities
The selected Consultant will work in close cooperation with the responsible SoH Officer and the local implementing partner.
The duties and responsibilities of the consultant will include:
- Develop a work plan outlining the proposed research methodology, geographical coverage, and schedule to conduct the baseline study,
- Carry out a project site visit to the project location to conduct research, collect data and establish contact with the local implementing partner, potential beneficiaries and relevant project stakeholders,
- Review existing policies and structures, government development strategies as well as relevant studies and research projects that could serve as a basis for the baseline study,
- Identify relevant project stakeholders at various levels (local, district and national if applicable), including local governing bodies, academia and industry as well as lessons learned and best practises of similar on-going and implemented projects relevant to the project,
- Evaluate all available data and sources providing background information on identified issues, the problem analysis as well as the selected intervention to address identified needs (baseline data with focus on the qualitative analysis),
- Assess the proposed activities, as well as their timing and required financial resources.
- Examine institutional, technical, staffing and financial capacities of the selected implementing partner, as well as its relationship with the target group. Based on the findings, determine if there are areas in which capacities of the local implementing partner need to be developed,
- Review main governmental and non-governmental stakeholders with a purpose to see if there is a potential overlap or conflict of interest as well as opportunities for coordination with the aim of creating synergies and new cooperation partnerships,
- Examine the identified target group, its needs and role in the broader social context as well as the relevance of the planned project activities for addressing their needs,
- Identify potential obstacles and alternatives to overcome the foreseen challenges,
- Review and analyse all available project design elements and draft documents related to the project concept, if necessary,
- Critically review the planned project in terms of OECD/DAC criteria of relevance, coherence, effectiveness, efficiency, impact and sustainability
- Prepare a report containing the findings on the above items, specific recommendations for the project concept with a view to planning and implementing foreseen project activities.
Expected Deliverables
The study will produce the following deliverables:
- a baseline study outline, including the proposed methodology and data collection tools, table of content and a timeline of research activities (inception report) prior to the site visit to the project location,
- a summary containing a brief overview and the main findings of the study,
- a comprehensive report of a maximum of 30 pages with practical recommendations and relevant annexes,
- a review of the main project design elements and provision of concrete recommendations for improvement,
- an analysis of the institutional structure required for project implementation, stipulating the roles and responsibilities of staff members involved, a detailed problem analysis, a stakeholder analysis, a revision of the target group, an analysis of the potential risks and recommendations on how to mitigate these risks, a schedule of project activities, a financial plan (planning budget), a detailed project logframe with SMART indicators for the project objective and results listing related activities and required resources,
- a “Do-no-harm analysis” including recommendations on how to mitigate potential harm and conflict situations that can potentially arise during or as a result of the project activities
- a Gender mainstreaming analysis identifying potential risks and recommendations to ensure gender equality in all aspects of the project design and implementation.
A template will be provided to serve as a guide and suggested structure for the final report.
Process/Timeframe
A total duration of the assignment is up to 20 working days within the period of 13th January 2025 to 7th February 2025.
A planning meeting with MID-P, handover of relevant documents 1 day
Initial document review and preparing inception report 3 days
Sharing inception report with SoH and MID-P 1 day
Data collection site visit to a project location 5 days
Data analysis, draft report with annexes, presenting to SoH 5 days
Incorporating received feedback and finalising the report 5 days
Qualifications and Experience
Essential:
- Minimum of 5 years of project evaluation and/or implementation experience in the result-based management framework
- Proven experience of conducting baseline studies, evaluations and other research projects
- Technical and methodological knowledge to conduct research projects and formulate conclusions based on a solid methodology, assessing projects for relevance, coherence, effectiveness, efficiency, impact and sustainability of projects
- Experience working with non-governmental organisations (NGOs) and partnered projects
- Fluency in written and spoken English
Desirable:
- Experience in the relevant field
- Fluency in written and spoken Kiswahili
- Professional familiarity with the project country/region
- Practical experience of working for and/or evaluating BMZ-funded projects
Academic Background
An advanced level university degree (Masters’ degree or equivalent) in social sciences, public administration, international development studies, law, public health, climate change and/or natural resource management. A first-level university degree in combination with additional years of qualifying experience may be accepted.
The consultant is to be independent and impartial with no liabilities to any other organisation or government entity regarding this evaluation.
Please submit the following documents as PDF files with the subject line “Baseline Study in Isiolo County, Kenya, DC-KEN25.01” to [email protected] no later than 31st December 2024 23:59 EAT:
- A résumé indicating all relevant experience (max. 2 pages),
- contacts of at least two professional referees,
- a cover letter, including a brief description of the proposed research methodology (technical proposal) and a comprehensive breakdown of costs (financial proposal in EUR), including professional fees and all other relevant costs such as travel expenses,
- a writing sample of a document of similar research value (for example, a baseline study, an evaluation report).
Companies as well as independent consultants are invited for this tender. Female and differently abled candidates are strongly encouraged to apply.
Please note that due to a large number of applications we may limit establishing contact to shortlisted applicants.
Bids received after deadline will not be considered. If offers are incomplete, bidders may be able to hand in missing documents within a deadline upon request by SoH.
The selection of the consultant will be conducted jointly by MID-P and SoH. Interviews with shortlisted candidates will be held online in the week of 6th January 2025.
The consultancy agreement will be set up by SoH and MID-P. Consultancy agreements set up by auditors won’t be accepted.
Criteria and weighting for the evaluation of the submitted proposals:
- Essential and desirable competencies, proposed methodology: 30 %
- Financial proposal (fee): 30 %
- Performance during interview: 20 %
- Writing samples: 10 %
- Minimum amount of years of relevant experience: 5 %
- Language skills: 5 %
Annexe 1: Impact Matrix
