Baseline Survey Consultant 27 views0 applications

1.Background Information

Vétérinaires Sans Frontières Germany (VSF Germany) is an International Non-Governmental Organization (INGO), providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. VSFG supports animal health, livestock related agriculture, marketing, food safety, drought responses and mitigation, capacity development of communities and governmental institutions, peace and conflict resolution with the ultimate aim of improving food security and strengthening livelihoods and resilience of pastoralist communities. VSFG currently implements activities in Ethiopia, Kenya, Uganda, Somalia, Sudan and South Sudan with country programs coordinated from the Regional Office Nairobi.

VSF-Germany has been in South Sudan since 1998 covering the States of Upper Nile, Jonglei, Warrap, Eastern Equatoria, Western Bar el Ghazal and Lakes State, supporting emergency and recovery programmes alongside communities in the said States. VSF-Germany has received grant from EU in South Sudan under EU Alliance in support of the Horn of Africa Initiative. The proposed is Kapoeta East Pastoralists’ Livelihoods, Empowerment, Adaptation and Peace (LEAP) Project planned to be implemented in Kapoeta County of Eastern Equatoria State of South Sudan with the overall objective of contributing to strengthening resilience of agropastoral communities to recurring climate shocks and livelihood-induced conflicts in Kapoeta East. The proposed project has total budget of Euro 3,157,895.52 and will be implemented in two (2) Payams of Kapoeta East together with its partner, Enjojo Foundation, for the period of 30 months (June 01, 2026 – January 31, 2029). In addition, the action targets Natinga Payam which is strategically located in the cross-border area of Kapoeta East and other counties in the Eastern Equatoria state for the peace component intervention.

As part of the project implementation process, VSF-Germany and its partner (Enjojo Foundation) planned to undertake project baseline survey through external consultant to collect qualitative and quantitative baseline data for each of the project indicators (see attached log-frame as annex) that will be used to monitor and evaluate the progress of the project, update the project’s monitoring and evaluation (M&E) system, and revise the project documents. Details of the baseline survey assignment is indicated below for the better understanding of the assignment.

2. Description of the Project

2.1: Relevance and context analysis

South Sudan faces a complex and protracted humanitarian crisis rooted in historical marginalization, chronic poverty, and underdevelopment, compounded by recent shocks including climate change, conflict, and economic instability. It ranks among the top five global hunger hotspots and is one of the most climate-vulnerable countries. As of early 2026, South Sudan is experiencing extreme food insecurity, driven by ongoing conflict, widespread displacement, flooding, and economic instability. During the lean season (April to July 2026), approximately 7.55 million people (53% of the population) are projected to face Crisis or worse conditions (IPC Phase 3 or above), with around 1.3 million in Emergency (Phase 4) and tens of thousands at risk of Catastrophe (Phase 5).

Climate change has intensified both droughts and floods, disrupting agriculture and pastoralism – key livelihood sectors. Vulnerable groups such as women, children, the elderly, and the disabled are disproportionately affected. Resource scarcity, especially water and pasture, fuels localized conflicts, worsened by weak governance and limited institutional capacity. Kapoeta East County, located in Eastern Equatoria State along the South Sudan – Kenya border, epitomizes the challenges of pastoralist borderlands: recurrent droughts, fragile livelihoods, and protracted insecurity. The semi-arid environment is marked by highly variable rainfall, frequent drought cycles, and progressive land degradation, which have drastically reduced pasture and water availability. Livestock – particularly cattle, goats, and sheep – form the backbone of household economies, social status, and cultural identity. However, these assets are increasingly undermined by climate shocks, disease outbreaks, and cross-border cattle raiding.

The county’s estimated population of 120,000 -180,000 is predominantly pastoralist (Toposa ethnic group), with over 60% under the age of 25. Youth face limited livelihood opportunities, often resorting to cattle raiding or armed group participation. Women and vulnerable groups bear disproportionate burdens, with restricted access to resources, services, and decision-making. Weak state presence, poor infrastructure, and reliance on customary governance further exacerbate vulnerability. Cross-border insecurity with Turkana (Kenya) and Nyangatom (Ethiopia) communities perpetuates cycles of violence, while porous borders facilitate illicit arms flows and livestock theft. Despite these challenges, Kapoeta East holds significant potential for resilience-building. Livestock production, informal cross-border trade, and traditional peace institutions provide entry points for integrated interventions. To ensure effective coordination, maximize resource efficiency, and avoid the duplication of interventions across Kapoeta East, a comprehensive partner mapping highlights the strategic positioning of key stakeholders, their operational footprints, and implementation methodologies. Dan Church Aid (DCA), through the SPREAD Project, operates across the Narus, Katikor, and Lotimor Payams, utilizing an integrated peacebuilding and resilience approach that mobilizes community action groups, facilitates cross-border dialogues, and strengthens local economies through Village Savings and Loan Associations (VSLAs), livelihood support, small-scale irrigation schemes, and market linkages. Complementing these efforts, the Food and Agriculture Organization (FAO) deploys two distinct initiatives: the PLACE Project, active in Narus, Kauto, and Lotimor payams, which focuses heavily on environmental and livestock stewardship through rangeland restoration, livestock systems strengthening, water and natural resource governance, transhumance route mapping, value chain development, and structured cross-border coordination; and the BREFONS Project, which commands a wider footprint across the Narus, Kauto, Katodori, Jie, Mogos, and Lotimor Payams to deliver critical infrastructure and climate resilience support, including the construction of water facilities such as hafirs and boreholes, veterinary services, mass livestock vaccination campaigns, and the development of slaughterhouses and rehabilitated rangelands. Finally, the World Food Programme (WFP), working through its cooperating partner, the Organization for Peace, Relief and Development (OPRD), provides broad safety-net and agricultural coverage across the entirety of Kapoeta East, deploying an emergency lean-season response via direct cash transfers, sustaining an essential school feeding program across 26 localized institutions, and anchoring long-term resilience through the distribution of agricultural inputs, the establishment of farmer field schools, and integrated peacebuilding activities. However, coverage remains uneven, with underserved Payams such as Mogos, Jie, Katodori and Natinga/Natina facing acute gaps. The LEAP project will complement these efforts by targeting resilience, livelihood diversification, and conflict-sensitive programming in priority Payams.

2.2: Overall objective and expected outcomes of the actions

Overall Objective: To contribute to strengthening resilience of agropastoral communities to recurring climate shocks and livelihood-induced conflicts in Kapoeta. This will be achieved through enhanced production and productivity of agropastoral households; increased opportunities for diversified livelihoods, income generation, and job creation amongst agro-pastoral households, particularly for women and youth; and strengthened community-driven conflict prevention, resolutions, and disaster risks management mechanisms and services in Kapoeta East County in Eastern Equatoria State by 2029.

The Action has proposed to achieve three expected outcomes:

Outcome 1: Enhanced Production and Productivity of Agropastoral Households

This outcome will be achieved through targeted interventions including technical training for CAHWs and establishment of a sustainable veterinary drug supply system. Awareness campaigns will promote climate-smart husbandry and One Health approaches across livestock value chains. Infrastructure for animal health services will be developed, and marketing capacity of off-takers will be enhanced. Livestock keepers will be trained in basic husbandry and fodder production, with hay and silage making promoted at household and village levels. Feedlot practices will be introduced to support small ruminant fattening, adding value and increasing income. Vulnerable households will receive small ruminants and poultry through a pass-on mechanism. Livestock marketing infrastructure, market access, and information systems will be strengthened. Advocacy and policy engagement will promote pro-pastoral development and cross-border trade.

Outcome 2: Increased Opportunities for Diversified Livelihoods, Income Generation, and Job Creation Amongst Agro-pastoral Households, Particularly for Women and Youth

This outcome focuses on empowering women and youth through technical and financial capacity building. Support will be provided to establish small-scale enterprises in livestock and agricultural value chains. The Action will strengthen the survival base of conflict- and disaster-affected populations by enhancing income and investment opportunities. Marketing of animals and their products will be improved through value addition, business management training, and establishment of microfinance systems. Key activities include forming VSLA groups, providing technical training via local institutions or Technical and Vocational Education and Training (TVET) and supporting mentorship, apprenticeship, start-up capital, and market linkages.

Outcome 3: Strengthened Community-driven Conflict Prevention, Resolutions, and Disaster Risks Management Mechanisms and Services

This outcome will be realized through a structurally integrated, co-located geographical framework designed in partnership with the World Food Programme (WFP) to maximize operational complementarity and ensure clear institutional division of tasks. While both organizations operate within the same target territories to offer comprehensive shocks-and-stressors mitigation, WFP takes the organizational lead on Addressing Climatic Shocks and Disaster Risk Reduction (DRR) interventions. Specifically, WFP drives the establishment and strengthening of community-based DRR committees, handles the formulation of institutional disaster preparedness plans, and manages the dissemination and livelihood-utilization of climate early warning systems.

The action has also proposed to achieve the following outputs contributing to the achieve the above results and consultant also expected establish baseline result for the below outputs

Output 1.1: Climate-smart agricultural inputs, technologies and practices provided to producer groups. This output is not part of the assignment and brought here to demonstrate the distinct logical flow of the two independent interventions under a shared EU Alliance for the Horn of Africa Initiative logical framework, Output 1.1 will be executed exclusively by the World Food Programme (WFP), in complementarity with the VSF Germany’s pastoralist-focused activities.

Output 1.2: Improved access to livestock health care management and extension services and water

Output 1.3: Improved livestock husbandry practices adopted by agro-pastoral producers

Output 2.1: Access by agro-pastoral women and youth to finance and business opportunities strengthened.

Output 2.2: Women and youths’ vocational/life skills development strengthened.

Output 3.1: Community-based structures for disaster management equipped with knowledge and skills. Similar to output 1.1 that this output also brought here to show synergistic Alignment and Complementarity with WFP’s Disaster Risk Reduction Framework under Outcome 3.

2.3: Implementation Approaches

The Project will be implemented for 30 months’ period employing the following methodologies

• Inception Phase: The Action will use the first three months as mandatory preparatory phase for planning.
• Sustainable Livestock Health Services inclusive of One Health Approach**:** Communities targeted by the project are increasingly vulnerable to the impacts of climatic variability leading recurring flood, livestock diseases build ups, and conflict adversely affecting traditional coping mechanisms; thus, pose challenges to existing pastoral and agro-pastoral livelihood strategies. To reduce these adverse effects, the communities’ local capacities on livestock health management and their traditional institutions that ultimately enable self-anticipation, preparation and early action will be built. Attention will also be directed to one health initiative ensuring a cross collaboration between the animal and human health care providers with the environment care lens.
• Market System Approach: The Action aims at stimulating existing and new livelihood opportunities with the aim of income generation, job creation and livelihoods diversification to boost market-oriented production. The Action will adopt the Market Systems Development (MSD) Approach; a system that enhances and stimulate market access and shall be strengthened further by formation of a Multi-Stakeholder Platforms (MSPs) that will bring together livestock input suppliers, livestock extension service providers, business development service providers (BDS) and buyers of livestock and policy makers. The project will facilitate linkages between value chain target groups and established commodity off takers in counties, states and at national level through Public Private Partnerships to promote reliable and steady access to markets.
• Credit Service Access Stimulation Initiatives**:** Facilitation of access to financial services for resource-poor pastoralists is an essential means of enabling sustainable small farm business development. Therefore, the project will establish partnership with micro-finance institution (MFI) and cooperatives and enhance the potentials of self-saving groups through VSLAs to deliver for investment and working capital purposes.
• Community Driven Development (CDD): The involvement of target communities and local government partners in all the stages of project cycle management is considered important in order that the stated specific objective and expected results of this project be m b will focus on the inclusion of women and the youth in key opportunity areas which is key to ensuring equitable participation and allocation of resources to all persons in the community.
• Nutrition sensitive programming: As a mainstreaming strategy, the action will integrate nutrition objectives into the pastoralist’s livelihood interventions to address the root causes of malnutrition. This approach ensures that improved food production and nutrition awareness directly and indirectly lead to better dietary diversity and health outcomes for vulnerable households.

3. Purpose of the Baseline Survey

The overall purpose of the baseline survey is to provide information on all indicators, which will be used to monitor and assess the project activities’ progress and effectiveness during implementation and after the activities are completed. The survey will enable project indicators at output and goal/outcome level to be measured and tracked. The baseline information gathered is expected to be informed by both quantitative and qualitative data at household, Key informants and community levels which ultimately will be used to determine the extent of Kapoeta-LEAP project contribution to strengthening resilience of agropastoral communities to recurring climate shocks and livelihood-induced conflicts in Kapoeta East County.

Specifically, the objectives of the baseline survey are:

• To assess the project’s theory of change (TOC), identify, & clarify the priority needs of the communities within the context of the project location.
• To develop baseline indicators for the entire indicator in the project Result Frame (RF) at impact, Outcome and Output level. The baseline Results for all the indicators in the Result Frame will be used as a benchmark in the monitoring and evaluation of the project performance
• To collect and analyze the relevant information of existing situation of project’s targeted beneficiaries (including disadvantaged households and impact of inter communal conflict to target beneficiaries and project implementation), service providers, and/or related stakeholders.
• To generate a high-quality baseline survey report that will provide an accurate reference framework for both mid-term and end-term evaluation.
• Identify conflict hotspots in Kapoeta East areas and document the main drivers of communal conflicts, their pattern, seasonality and typology.
• To inform development of the project monitoring and evaluation plan
• Identify other peacebuilding initiatives, if any, and main challenges faced.

4. Scope of the work

The consultant is expected to undertake the following tasks:

• Submit a proposal on how to conduct the baseline survey;
• Carry out a desk-review of relevant project documents including, the project monitoring, evaluation and learning (MEL) framework, budget and other relevant documents prior to the implementation of the study;
• Provide an inception report detailing the proof of concept;
• Develop the baseline survey tools (questionnaires, interview checklists, guidelines for enumerators, etc.) in consultation with project staff;
• Train research assistants/enumerators on data collection tools and undertake a pre-test of the questionnaire
• Conduct the baseline survey: perform Household interviews, focus group discussions and/or key informant interviews, etc.
• Analyze and quality check the data, including through review meeting(s) with trained enumerators to get more in-depth understanding of the data collected.
• Prepare and discuss with the Consortium members a draft report with sufficient detail to specify findings within each specific outcome, robustness of the indicators and/or their revisions and provide key recommendations for implementation
• Undertake a validation of baseline survey findings with the Consortium members
• Incorporate the comments from Consortium members into the final report
• Prepare and submit a final report.

5. Approach and Methodology

5.1: Approach

The consultant will be required to develop clear methodology and procedure to carry out the task. The Consultant (s)/firm is expected to employ both qualitative and quantitative methods to ensure inclusion of all the project actors/stakeholders in the baseline survey process. The final decision on what type of methodology and selection of persons/groups interviewed or consulted will be the responsibility of the Survey Consultant /firm and expected to fully justify the choice of the methods in the final report and explain any limitations. The consultant will incorporate relevant elements of the Methodological notes as developed jointly by the Donor and Grantees.

The design and implementation of the baseline must also ensure that principles of gender equality, inclusion and non-discrimination are considered and acted upon throughout, and that the meaningful participation of the most vulnerable groups and other key stakeholders is promoted in the design and implementation of the baseline. The baseline methodology designed should be replicable at the end for measuring impact of the project in the target areas.

5.2: Methodology

The following methodology and baseline tools will be employed (but not limited to) during the baseline study

5.2.1: Sampling Procedures

In order to make the baseline representative, the consultant is expected to deploy probability sampling technique. A cluster sampling technique is expected to be used to select beneficiaries. In the first stage, the team will get lists of clusters/Bomas in which beneficiaries of the county are allocated. Then the team will select then collects data from all units inside selected clusters or from a further sample within them. Sample size for the beneficiary survey will be determined using statistical tools, which will be deemed to be representative for the population for the project target.

5.2.2: Secondary Data Sources

Secondary data sources are where essential to get insight and deep understanding of the study subject in addition to the relevance in supporting the data obtained through primary data sources. Furthermore, those documents helped to analyze the gap existed on the ground. For this reason, reviewing both published and unpublished material such as books, journals, websites, magazines, annual reports, articles and other related literature is indispensable.

5.2.3: Primary Data Sources

In-depth and key informant interview: An in-depth interview is an open ended, discovery-oriented method to obtain detailed information about a topic from informants. As it is conducted on one to one bases or face to face interaction, in-depth interviews more often help to create feelings of freedom to express their ideas for the informants and help to explore in depth respondent’s point of view, experiences, feelings and perspectives. The key informants will be the veterinary and Animal Science professionals at National, State, County, community members and staff of partner and stakeholder organizations in the county.

Focus group discussion: the focus group is a group interview method useful for obtaining information relatively unstudied topics for which the full range of relevant domains is not known and the dynamic interaction among participants is of interest.

5.2.4: Documentation and Data Analysis

Notes will be taken from the FGDs exercises, participant observation and formal and information conversations and will be revised and written every day after the field visit. The process of data analysis involves revision of notes taken from the field. Then topics, themes and patterns of the qualitative data will be identified according to the proposed research questions and objectives. After identifying the themes, necessary outcomes and findings for each category will be articulated. Data will be presented both in narrative form and simple charts and photos will also be used.

6. Duration and Time line of the Assignment

The duration of the assignment is 25 days although actual implementation plan could be discussed and agreed by both parties. The assignment is expected to commence urgently and take max 25 days, which includes desk-review, inception report, preparation, implementation, report-writing and presentation of final report.

7. Deliverables

1. An inception report of the assignment detailing, the work plan, the methodology, sampling frame and data collection tools
2. Clean dataset of the baseline in soft copy
3. Concisely written draft and subsequently baseline reports (30 pages excluding annexes)
4. Power-point presentation
5. Final workshop with VSF G and its partners on the findings of the baseline
6. The final report will be prepared in English and submitted VSF G after incorporating all the feedback from the partners. the submission is three authenticated printed copies and also soft copies using flash drive or email.

The format of the baseline report will contain the different elements mentioned below:

• Cover page
• Title page
• Table of contents
• Abbreviations and acronyms’ page
• An executive summary that can be used as a document in its own right. It should include the major findings of the baseline and summarize conclusions and recommendations.
• A short introduction to the project, the objectives of the baseline survey and the methodology
• A justification of the methods and techniques used (including relevant underlying values and assumptions, theories) with a justification of the selections made (of persons interviewed, project sites visited etc)
• Eventual limitations of the methodology
• The main body of the report should include a presentation of the findings and the analysis thereof (including unexpected, relevant findings). Note that recommendations should be clearly formulated and addressed to the relevant stakeholders or target groups
• Report appendices that include: Terms of Reference; the data collection tools; the techniques used for data collection (including list of informants and locations visited); list of documents and bibliography; the composition of the evaluation team and CVs. These are not subject to the page restriction.

The draft baseline survey report prepared by the Consultant/s will be submitted to VSF G for review and comments before production of the final report. The final report must be submitted within 1 week of receiving comments and feedback from the implementing partners.

8. Qualifications and Experiences of the Consultant

The baseline survey team should comprise minimum of two experts having the following mix of educational background and experiences listed below

• Consultant or firm with human resources having appropriate mix of relevant qualifications in Animal Science, Pastoralism, Veterinary Medicine, Development studies, Agriculture, Peace Building, Natural Resource Management, Disaster Risk Management or any other relevant degree from recognized institutions.
• At least 8 years’ experience of conducting baseline studies, programme and use of participatory methods for the assessment in a field-based setting and/or undertaking similar assignments under humanitarian and development frameworks in pastoral and agropastoral setting of South Sudan.
• Sufficient knowledge and experience covering the key result areas of the project.
• Have excellent track record of conducting Baseline Studies, Impact Evaluation, Ex-ante Evaluations on Agricultural Research and Development in South Sudan.
• Previous work experiences on EU funded projects; knowledge of the context of the project area having evidence of works accomplished at least 2-3 baseline survey reports on Pastoralism, livelihoods diversification, income generation and peace building related interventions
• Demonstrated understanding of Pastoralism, Disaster Risk Reduction, Natural Resource Management, Livestock and Animal Health Interventions, Market System Development (MSD) and Economic Empowerment models at community level in Kapoeta East County of Eastern Equatoria State of South Sudan
• Sound Knowledge of Kapoeta East County, its development issues, especially conflict-development nexus in a cross-border perspective
• Outstanding research, strong analytical and writing skills to clearly present findings
• Ability to deliver on the tasks within tight deadlines and against set targets.
• Excellent written and verbal communication skills in English
• Firm or consultant registered and have proven evidence of working in Republic of South Sudan.

9. Contractual and Logistics

The team should inform the consultant of certain issues, situation and conditions as they are or may arise during the exercise including:

• Travel: All international flights land in Juba, it is not possible to fly to project locations on the same day. Field location flights are available during weekdays. The consultant should take into consideration of this challenge that should not lead to cancellation of the exercise
• Accommodation: Consultants will stay in hotels in Juba and field locations. However, field sites may not consistently provide electricity for powering laptops. Internet access may be limited in the field locations.
• Data entry may not be possible in the field unless using electronic data collection tools. VSF-G will not supply data entry clerks or equipment for data entry. Consultants are responsible for all data entry and management. Consultants must transport all hard copies of tools to the designated data entry location. They must also submit all data sets to VSF-G in soft copy at the time of submission. VSF G and the communities from which the data is collected own the data and may use it for future analysis. In most instances, evaluators will collect data from individuals who do not speak English. However, the team will not translate the tools into the local language. VSF program staff and the consultant will develop a solution to address this matter through discussion.
• Operation arrangement:

1. VSF-Germany and Enjojo Foundation (Project Management Team)

• Provide logistical support for security briefings and local guides
• Provide all necessary project documents and background information.
• Facilitate access to project staff, beneficiaries, and stakeholders.
• Review and provide timely feedback on the inception report and draft baseline survey report.
• The contact person will be the program manager;

2. Consultant

• Responsible for the overall design, planning, execution, and reporting of the evaluation in line with these ToR.
• Ensure ethical conduct, data quality, and adherence to timelines.
• Manage all aspects of data collection, analysis, and report writing.
• Cater for their accommodation, meals, local/international flights, field movement and any other relevant expenses as feasible
• Responsible for his team’s medical cover and war risks insurance.
• Reference materials: Relevant documents will be available for the secondary information desk study. The project team will encourage the consultant to identify any additional sources of relevant information needed to supplement the materials provided.

10. Expression of Interest

Any person/firm interested in undertaking this task should send an expression of interest comprising:

1. Technical proposal; The technical proposal should briefly and clearly describe the following aspects; Understanding of the task, Technical aspect of the proposal, Team compositions, Methodology to be used, operational plan, and curriculum vitae (CV as an annex) of the person(s) to do the work and with contact details. Evidence of undertaking similar assignment in South Sudan (2-3 reports) and registered in the republic of South Sudan.
2. Financial proposal: The financial proposal/budget of the task should be broken down in details as follows: Consultancy fees, travel costs, and reporting cost. All cost should be quoted in USD or Euros and will remain valid up to thirty days (30) from the day of proposal submission.
3. Documentation: This refers to all relevant and legal documents that includes but not limited to legal licenses, renewed trade license, VAT registration, tax payer identification certificate, etc.

11. Mode of Payment

The payment will be done according to the following plan /arrangement:

• First instalment: The Consultant will be paid 40% of the quoted amount after submission and approval of the inception report including the accompanying tools of work.
• Second instalment: The Consultant will be paid 60% of the quoted amount after completion of task, acceptance and approval of the final report and any other documents pertaining to this assignment.

12. Evaluation Criteria

Technical evaluation: After analyzing the tenders deemed to comply in administrative terms, the evaluation committee will rule on the technical admissibility of each tender, classifying it as technically compliant or non-compliant. The offer will first be evaluated on technical capacity of the Company. The technical evaluation assesses the capacity of the offer based on its submitted documents outlining its past and current performance. For this purpose, certificates and additional references may be requested and subsequently examined.Technical evaluation has mark of 70% as described below;

• The bidder’s background, legal documents if a company/firm, and experience in the industry at least for eight (8) years, marked 15 points
• Recent recommendation letters (2021 and onwards) at least from three organizations for proof of similar works funded by EU, USAID or other bilateral Donors, marked 15 points
• Methodology of the work and detailed work schedule, marked 20 points
• Firm’s lists of relevant staff/personnel with their education and experience in the industry, marked 10 points
• Evidence of undertaking similar assignment in South Sudan in Kapoeta East County or areas having similar context with Kapoeta East in the South Sudan, marked 10 points

Financial evaluation: The cost of service the company/firm offers will be evaluated. The evaluation is intended to assess and confirm that the firm/individual will provide good value to VSF Germany for the cost of the service offered. Financial evaluation has mark of 30%.

a) Offers found to be technically compliant shall be checked for any arithmetical errors in computation and summation. Errors will be corrected by the evaluation committee as follows;

• Where there is discrepancy between amounts in figures and in words, the amount in words will be the amount considered;
• Except for lump sum contracts, where there is discrepancy between a unit price and the total amount derived from the multiplication of a unit price and quantity, the unit price as quoted will be the price taken in to account.

b) Amounts corrected in this way will be binding on the bidder if the bidder does not accept them, his tender will be rejected.

13. Key Contacts and Report

VSF Germany South Sudan Human Resource and Admin Manager, Program manager and Country Director, will be the contact point. The consultant should report to the Project Program Manager, Project Officers, MEAL Officer and closely work with implementing partners staffs (Area Coordinator, Peace Building manager and M/E Officers)

14. Confidentiality

The ownership of both the draft and final documentation rests solely with VSF- Germany, the lead agency of the program and EU, the funding donor. VSF- Germany must keep the document and any related publication confidential and must not disclose them to any other party until it submits the final version to the donor.

VSF- Germany and Enjojo Foundation are the primary recipients of the base line survey report, and its findings may influence both operational and technical strategies. That said, VSF- Germany may choose to share the evaluation results with the following stakeholders:

• Partner(s)
• Donor(s)
• Governmental partners
• Relevant coordination bodies

For independent baseline survey, it is essential that the consultant maintains no affiliation with project management and avoids any conflict of interest that could compromise the objectivity of the evaluation.

How to apply

Interested consultants may send their questions to [email protected]until August 31, 2026. The program team will answer questions related to the expression of interest on August 28, 2026 and will send the responses to all consultants who submitted their expression of interest. After the August 28, 2026, consultants can still participate and hand in an offer and ask for the answers given, but no further questions will be admitted.

Application Deadline: August 31, 2026

Submission Method: All applications shall only be received via this Google Form: https://forms.gle/nL1HZDTx3HqUFbgu9(if you have problem opening this link when you click on it, copy it and paste it to your browser. Please find the complete Terms of Reference (ToR) and how to apply from the link: https://www.vsfg.org/jobs-career/ on our VSF Germany website.