Closing date: Thursday, 23 August 2018
Budget & Finance Assistant – ( 1803549 )
Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract duration : 2 years
Job Posting : Aug 1, 2018, 9:59:24 AM
Closing Date : Aug 23, 2018, 11:59:00 PM
Primary Location : Egypt-Cairo
Organization : EM/DAF General Management
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
Advertisement of two positions 173866 & 378633
OBJECTIVES OF THE PROGRAMME
Budget and Financial Services (BFU) is a part of the Division of General Management and is responsible for supporting the work of WHO by providing efficient and flexible management of the Organization’s financial resources and for accommodating varying circumstances while allowing for sound financial control and ensuring adherence to financial rules and regulations at all times.
DESCRIPTION OF DUTIES
The duties of the incumbent are not intended to be all-inclusive nor are all duties listed hereunder carried out by the incumbent. Staff may be rotated and assigned to perform various duties of similar complexity within the Budget and Finance unit including ad-hoc assignments as determined by supervisors as well as reinforcing other teams or replacing other staff members as deemed necessary. Based on the established financial rules and procedures, and under the direct supervision and day-to day oversight of the Team Leader, the incumbent will be assigned to one of the following sub-units to perform responsibilities of similar complexity as follows
HR workplan management sub-unit
- Monitoring and processing salary work plan balances, expenditure, budget planned cost, adjustment of awards, task mapping, position parameters, creation, extension and termination of positions.
- Reflecting award budget against the relevant Organization Wide Expected Results (OWERs) and positions’ mapping ensuring the validity and availability of funding.
- Liaising with all Budget Centers and providing timely and accurate customer support.
- Extracting data from GSM and producing reports in a format which facilitates analysis and reporting as required.
Income and awards management sub-unit
- Monitoring and processing the activation and distribution of awards.
- Reviewing and following up on cash receipts and unapplied receivable balances.3. Monitoring and processing revisions of amounts against award distribution by Strategic Objective/ Organization Wide Expected Result (SO/OWER) and budget centre.
- Verifying validity of awards and linking awards to projects.
- Contributing to best financial practices by identifying and reporting funding/budgeting problems and proposing alternative solutions.
- Extracting data from GSM and producing reports in a format which facilitates analysis and reporting as required.
Imprest Expenditure and Review sub-unit
- Monitoring and processing of e-Imprest GL’s and all e-Imprest transactions.
- Review of services purchase orders – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
- Preparing and verifying journal vouchers and monthly replenishments.
- Extract data from GSM and produce reports in a format which facilitates analysis and reporting as required.
Accounts payable sub-unit
- Monitoring and processing of Common Payment Platform (CPP) payment instructions, payroll and payroll standing transactions (PST), payments for IC meetings, regional office eImprest vouchers, bank reconciliations and expenditure batches.
- Providing general assistance on financial information to EMR staff members.
- Liaising with service centers and HQ to resolve problems and address staff members’ queries.
- Extracting data from GSM and produce reports in a format which facilitates analysis and reporting as required.
Staff Health Insurance sub-unit
- Journalizing of various medical claims submitted by staff members and SSA holders; ensuring accuracy of payment by verifying prescribed medicines against doctors’ prescriptions and scrutinizing medical claims of entitled staff members.
- Confirming relevant proof of payments and revising any other documents that support the cost of medical treatment and medicines.
- Affirming that prescribed drugs and medical services are covered and reimbursed under SHI plan and contacting physicians, hospitals, pharmacies and other medical services to confirm the validity of payment, as necessary.
- Providing timely and accurate customer service to all staff members. Preparing cases for Regional Staff Health Insurance Surveillance Committee (SHISC) and contacting external service providers and cost containment companies as necessary.
REQUIRED QUALIFICATIONS
Education
Essential: – Completion of secondary school with additional training in automated accounting.
Desirable: – University degree in commerce, finance, business administration or related field would be an asset.
Experience
Essential: – Five years experience in applying administrative and financial procedures through progressive work in finance and accounting activities.
Desirable: —
Skills
- Demonstrated knowledge of general accounting principles, procedures, and practices.
- Ability to understand and apply administrative rules and procedures related to financial rules and regulations.
- Ability to maintain good working relationships with clients and stakeholders.
- Delivering quality results in pressing situations and conflicting priorities.
WHO Competencies
WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1.
(1) Communication
(2) Knowing and managing yourself (3) Producing results
(4) Moving forward in a changing environment (5) Teamwork
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 177,136 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
More Information
- Job City Cairo
