SNV is a not-for-profit international development organisation with long-term, local presence in over 30 of the poorest countries in Asia, Africa and Latin America. Our team of advisors works with local partners to equip communities and businesses with the tools, knowledge and connections they need to increase their incomes and gain access to basic services. SNV works across three sectors: Agriculture, Energy and Water, Sanitation and Hygiene. Several international donors fund our programmes. SNV has a +100 million euro annual turnover and is aiming for further growth.
Job Description
Purpose of the Job
The CFM will ensure that all financial data and reporting are within the Corporate financial guidelines and directions, donor requirements, accounting and reporting regulations aimed at timely, complete and up to date insight in the (financial) performance of the country and projects.
The CFM is responsible for coordination with the global finance function at SNV The Hague and compliance with corporate financial policies and guidelines. The CFM is member of the Country Management team.
Finance strategy for country
- Develop, seek approval and implement the Finance strategy for the country, taking into account country interests, relevant regulation, corporate standards and guidelines and donor regulations.
- Contribute to development of the country strategy, management agreement and projects.
- Critique and contribute to development of global financial procedures and guidelines.
Management of Country Finance function
- Organize the Finance function in the country and manage the employees, activities and all aspects within the team, in accordance with the approved plan, budget and relevant procedures, in order to realize the department’s objectives.
- Monitor internal and donor requirements and oversee the development and implementation of updated work methods and procedures.
- Participate in relevant (corporate) projects.
Advice
- Act as source of expertise and business partner for management and Project Managers on issues concerning Financial Management, performance indicators and related legal issues.
- Act as Financial Lead in, and in collaboration with the country proposal team, develop review and refine budgets within the approved threshold, in line with and compliant with corporate guidelines.
- Ensure timely and proper project administration by Project Manager in the set-up of project governance, administration and finance procedures, guided by the contract signed with the donor and
compliant with SNV PM and Finance policies and guidelines, SNV corporate governance table and donor procedures.
Management and donor Reporting
- Present monthly the financial consolidated reports to Country Management. Signal and advise Country Director on issues regarding the financial status of projects and participate in the discussion with responsible project managers if project profitability gives reason to.
- Report regularly on the overall country financial situation, using the corporate reporting formats and within the guidelines of the Global Support Unit Finance for management discussion.
- Analyze and interpret financial performance, country/project trends, time registration versus planning and financial status of projects.
- Support and give guidance to project managers and project administrators in providing accurate and timely financial data to SNV donors according to donor requirements.
- In collaboration with Project Manager and Project Administrator, ensure proper financial and administrative closing of projects in line with donor and SNV guidelines.
Financial Planning and Control
- Lead the development, consolidation, forecasting and periodical review of the country and project budgets and funds.
- Support budget holders in, and ensure compliance with internal- and external procedures and regulations and SNV and donor guidelines regarding the financial administration of country operations and projects.
- Contribute to ongoing efficiency improvement.
- Ensure control, monitoring and execution of all financial related activities in the country.
Financial Accounting & Administration
- Execute all necessary financial accounting activities and checks, assuring complete and correct allocation of costs and time, and ensure that internal and external financial reporting complies with
the relevant financial standards and regulations. - Ensure processing of accounts payable and receivable
- Ensure adherence to tax related requirements and compliance with local (tax) regulations, including corporate income tax, VAT,Sales Tax, Personal Income Tax if and where applicable.
- Review receivables for doubtful debts and set up appropriate provisions.
- Carry out reconciliation of administrations, manage the ledger accounts and manage the cash and liquidity levels.
- Carry out credit management of all donor receivables and ensure that credit due to SNV is pre-financed and invoices issued to donors are settled on time and in full.
- Ensure compliance of LCB financial transactions with ICF and all payments are substantiated with invoices, purchase orders and satisfactory evidence of work completion.
- Ensure proper registration, documentation and archiving of relevant financial documents.
- Check and consolidate financial data for the country and/or project budgets.
Management Information
- Develop and provide financial Management Information statements and financial reports and analyses to relevant internal and external parties. Respond to requests regarding financial administration and data, in accordance with corporate procedures.
Internal Control
- Conduct internal compliance and control assessments, identify and address risk areas, implement measures to minimize the risk of irregularities and coordinate audits, based on corporate compliance and audit procedures and in consultation with Country Management Team and Project Managers.
Qualifications
Basic requirements
- Conceptual working and thinking level with 7 years of relevant experience in finance
- Knowledge of Finance package and systems such as SAP
- Well grounded, well-seasoned financial professional, with full understanding of the core processes
- Experience in working with International NGO’s is an advantage
- Academic qualification- MBA or MSc. Finance or professional Accounting qualification (ACCA/CIMA)ZICA Membership besides membership of other professional body a must
Additional Information
Competencies, Capabilities and Attributes: (Skills/ behavioural (Special Training or Competence) :
- Reliability- In meeting deadlines
- Accuracy- In accounting
- Forecasting – In bringing realistic financial data together
- Team work – Ability to delegate and work top-down as well as horizontally
- Communications –Ability to articulate finance to non-financial people and manage flow of communication
- Pro-active – General pro-activeness and adaptability to change
More Information
- Job City Lusaka
