COUNTRY LOGISTICS MANAGER TUNISIA & LIBYA 97 views0 applications

VACANCY: Country Logistics Manager Tunisia & Libya

Location: Tunis, Tunisia with displacements to Libya

Position: Country Logistics Manager for Tunisia & Libya

Type of contract:12 months with posibility of extension (3 months probatory period)

Strating date: ASAP

Monthly gross salary range: To be defined according to the candidate’s profile

WeWorld-GVC, recently constituted from the merger of two NGOs, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 29 countries with 128 projects, WeWorld-GVC operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld-GVC works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the 2030 Agenda. Joining the WeWorld-GVC team means being part of the development of a dynamic organisation where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision.At present, the main donors are Italy (AICS), the EU (DG ECHO), UNICEF, OCHA, and Belgium (DGD).

Working context

WeWorld-GVC has been present in Tunisia since 2012 through the implementation of the following intervention sectors:

• Social and solidarity economic development in the marginalized regions of the country
• Promotion and capacity building of Civil Society Organizations (CSOs) Promotion of gender equality in marginalized regions of the country
• Strengthening the role of citizen participation (women and young people specifically) and civil society in local governance
• Prevention of violent extremism and radicalization
• The defense and promotion of human rights
• The day before the migratory situation in the south of the country

The organization starting new programs in Sidi Bouzid, Kasserine and Médenine with 2020 Annual Budget Forecast 700,000 EUR

WeWorld-GVC has been operating in Libya since 2018 through the implementation of the following intervention sectors:

• Humanitarian Aid for host, displaced, migrant and refugee populations through projects promoting access to water, sanitation and hygiene (WASH), primary health, etc.
• Capacity building of Civil Society Organizations (CSOs)
• Promoting respect for Human Rights, in connection with the field of humanitarian protection

The organization starting new programs in the West of Tripoli and the South of Libya with 2020 Forecasted Annual Mission Budget around 1.5 M EUR / Main donors EUTF, AICS, CERF

Job description

We World GVC is recruiting a Country Logistics Manager for Tunisia & Libya based in Tunis. She/He is under the direct responsibility of the Country Representative. She/He has under her/his direct responsibility one procurement officer and one logistician. She/He works in coordination with: the Field Coordinators, the Finance and Administration Coordinator, the Libyan & Tunisian Programs Coordinators.

The Country Logistics manager will be responsible for: Logistic Management for Tunisia/ Libya Missions to ensure the efficient functioning of the department including Procurement, Fleet, Warehouse Equipment and Premise Management, archiving and reporting to HQ.

Main tasks and responsibilities

Field Team Management

· Ensure the logistics department and its teams are involved and contributing in every step of the supply chain and project cycle to ensure efficiency

· Supports and builds capacity the logistics staff working on the mission

· Ensures strict application and respect of WW-GVC and donors procurement procedures and guidelines

· Ensures team respects HR and Ethical standards

· Visits the other bases on a weekly basis and holds regular meetings with log and program teams to ensure streamlined logistic function

Procurement

· Project planning; including creation of comprehensive procurement plans for each project, liaison with project managers, finance departments and HQ procurement unit on approval and updates of PP

· Responsible to directly (or supervise) the launching of Procurement Procedures from Direct Purchase to International Tender Thresholds in accordance to WW-GVC Global Procurement Manual and Donor Guidelines

· Support the logistic officer in the drafting of relevant procurement documents

· Work with HQ procurement Unit to implement and manage a new supplier database

· Writing of Supply, Service, Works and Framework Contracts

· Contract Management throughout project cycle including the close follow up on complex Works Contracts

· Establish a procurement follow up report to ensure timely processing of procurement orders

· Submit monthly procurement report to HQ procurement unit which includes forecasting of all upcoming launches and status updates

· Ensure procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews

· Input procurement data for Interim and final procurement reports in accordance to donor needs

Fleet Management

· Supervises the optimization the WW-GVC fleet, in accordance with the Fleet Management SOP

· Complete and submit monthly Fuel and Fleet Reports to HQ procurement unit

· Conduct spot checks of log books and report any misuse or damages to Country Representative

Asset/ Equipment Management

· Supervise and support the LO to ensure the implementation of a streamlined asset/equipment management system

· Supervise and support the LO to ensure all assets/ equipment are correctly coded, logged and followed up in an asset database

· Supervise and support the LO to ensure all assets are distributed and returned with signed handover sheets by use and country coordination

· Submit monthly asset/ equipment reports to HQ Procurement Unit

Premise Management

· Supervise and support the LO to ensure the WW-GVC offices and Guest Houses are well managed to ensure staff safety and comfort

· Supervise and support the LO to ensure the office has necessary supplies and equipment and all items are well maintained

Security Management

· Monitoring and evaluating safety and security situations

· Contribute to the implementation safety & security guidelines, SOP & plans

· Support the preparedness (check contingency kits, first aid kits etc.) to evacuation and contingency plans

· Control the implementation of mitigation measures and security rules according to the local context

· Participating actively to logistics and security coordination as well as information meetings

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

· Master or equivalent in Logistics / Procurement

· Deep understanding of the Libyan & Tunisian context

· Fluent in English essential

Professional experience

· At least 3 years in humanitarian work in Logistics, Security including previous experiences in a similar context

· Representation experience with institutions and participation in coordination meetings

· Extensive experience in logistics and/or security management and procedures

Personal skills

· Leadership, planning, organization and teamwork skills

· Proactive and dynamic attitude

· Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts

· Interpersonal skills and intercultural approach

· Good listening and communication skills

· Good negotiation and conflict resolution skills

· Strong commitment to the Mission of WeWorld-GVC, genuine interest for international cooperation development topics

· Demonstrates integrity with regards to NGO values and ethical standards

· Displays cultural, gender, religion, nationality and age sensitivity and adaptability

· Treats all people fairly without favoritism

DESIDERABLE REQUIREMENTS

· Knowledge of Arabic, French and Italian would be considered an asset