Data Clerk 75 views5 applications

Job Purpose: 

To input data from various paper based sources into excel tracking templates on a daily basis. The Data input clerk will be responsible for ensuring the accurate recording of this data and producing reports as required.

Specific Duties and Responsibilities:

• Insert data by inputting text based and numerical information from source documents.
• Compile, verify accuracy and sort information to prepare source data for data entry
• Review data for deficiencies or errors, correcting any incompatibilities and checking output
• Research and obtain further information for incomplete documents
• Apply data program techniques and procedures
• Generate reports, store completed work in designated locations and perform backup operations
• Locate and correct data entry errors, on reports
• Documentation and share with key stake holder
• Produce monthly reports from the data entered
• Develop automation of data reports
• Scan documents and print files, when necessary
• Keep information confidential
• Respond to queries for information and access relevant files
• Comply with data integrity and security policies

Emergency Response:  Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Job Requirements

• Diploma in information technology or relevant disciplines.
• Minimum 2-year experience in data entry, management and documentation.
• Proven data entry work experience, as a Data entry operator or office clerk, solid data entry skills.
• Computer proficiency, particularly with Microsoft excel, and word.
• Familiarity with administrative duties.
• Experience using office equipment, fax machine and scanner.
• Typing speed and accuracy.
• Excellent knowledge of correct spelling, grammar and punctuation.
• Strong attention to detail.
• Confidentiality.
• Organization skills, with an ability to stay focused on assigned tasks.
• Excellent English language written and verbal communication.
• Ability to handle multiple tasks.

Ability to work under pressure.

Competencies:

Managing yourself – Holds an awareness of own abilities and areas for development; adapts and uses abilities to work well with others and to help achieve Concern’s objectives.

Leadership – Acts to inspire others by clearly articulating and demonstrating the values and principles that underpin Concern’s work. Holds a sense of pride in Concern and loyalty to the organisation. Supports others to achieve excellent results.

Communicating and working with others – Uses the most appropriate channel to share information with others both inside and outside Concern; adapts the message to meet the communication needs of the audience.

Delivering results – Systematically develops plans towards achieving Concern’s objectives and delivers on commitments; uses appropriate techniques to help achieve agreed objectives

Planning and decision-making – Systematically develops plans towards achieving Concern’s objectives and delivers on commitments; makes clear, informed and timely decisions appropriate to role, in the interests of Concern and those we work with

Creativity and innovation – Seeks out, develops and successfully implements new ideas that further the needs of Concern and those we work with; builds on proven approaches and learns from ongoing work to improve it

Influence, advocacy and networking – Engages with others inside and outside the organisation to promote the interests of Concern and those we work with; gathers and shares a wider knowledge of issues relevant to Concern’s work

Change – Responds positively and constructively to change; manages or takes part in change processes in a way that is appropriate to role in the organisation

Gender Equity : 

Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

How to Apply

Concern Code of Conduct and its Associated Policies:

• Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Female candidates are highly encouraged to apply.  

What we Offer:

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave

26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave)

How to apply

Interested applicants should send non-returnable CV, application letter outlining how their experiences and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Concern Ethiopia, Human Resource Department

P.O. Box 2434, Addis Ababa.

OR

Apply in person at our Office in Addis Ababa, Front Desk

Only short listed candidates will be contacted