Director of Awards Management & Donor Compliance (Maputo) 76 views0 applications


ROLE PURPOSE:

The Director of Awards Management & Donor Compliance will provide the primary award and partnership management inputs for both development and humanitarian programmes, and on-going support to develop best practice relating to award management and partnership procedures and processes. The role has three main aspects to it: lead the Country Office award management and Partnership teams; capacity building of staff in their award management professional development and contributing to the development and advancement of award and partnership management processes and systems. If an international staff member is appointed, the intention is that s/he will recruit, train and hand over to a national staff member.

SCOPE OF ROLE:

Reports to: Country Director

Staff reporting to this post: Award Management and Partnership teams

KEY AREAS OF ACCOUNTABILITY:

Award Management

  • Provide strategic support within the SMT on all aspects of award and partnership management including all stages of Award Management Cycle.
  • Lead on the development and implementation of the Country Office funding strategy, making recommendations and flagging issues to the SMT and Save the Children members as appropriate by supporting to PDQ team.
  • Ensure accurate and up to date information on the award portfolio is readily available to SMT and members.
  • Working with the Finance Director, ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker.
  • Ensure that necessary risks are taken knowingly with appropriate mitigating actions both on award partnership management related.
  • Identify, assess, input, recommend on the existing and desired reconciliation process (reporting assurance mechanism) between PDQ, Finance, Procurement, Logistics, Distribution, and M&E to ensure accountable reporting to donors.
  • Ensure that the Award Management System (AMS) is effectively manage and maintained, up to date and accurately records the audit trail (data and process) for all awards and sub-awards/partnerships.
  • Recruit, train and manage award and partner management staff.
  • Build and maintain relationships with relevant networks and award and partnership management staff of similar organisations in the country.

    Donor Compliance

  • Ensure all donor requirements are met and there is a complete audit trail of the implementation and reporting for all awards and partners.
  • Ensure that key contributing staff has a clear understanding of donor requirements and expectations at the agreement, kick off, implementation, amendment, reporting, close out and audit stage of awards.
  • Ensure that key processes are in place so that formats, eligibility, compliance, reporting, receive optimum attention at the various stages of the award life cycle with a view of securing donor satisfaction.
  • Work with the finance team and provide technical advice to strategic donor costs allocation with a view to minimise compliance requirements where possible (timesheets, co-financing etc.).
  • Ensure potential issues and amendment requests are flagged promptly to donors via the relevant Save the Children member. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.
  • Ensure that all new staff receive an orientation to SCI award management processes, systems, tools, and donor compliance requirements that are relevant to the role.
  • Work with internal and external auditors as necessary.

    Donor Reporting

  • Support the reporting process to ensure that Ethiopia staff better able to capture relevant information in the process of implementation to aid quality report writing (information management).
  • Ethiopia office able to submit quality reports to members and donors on time supporting the achievement of the global KPIs.
  • Support better coordination between members, donors and field teams in terms of the reporting process, responsiveness and information flow with adherence to donor reporting and submission flow chart
  • Support capacity building efforts across the Ethiopia country office through trainings, learning materials such as training manuals.
  • Support the review of high-risk award donor reports periodically

    Program Development/Strategic Portfolio Planning

  • Support the coordination of proposals, working with PDQ, Finance and Operations to produce high quality, fully costed proposals
  • Support to support in the development of a Country Office funding strategy that enables proactive engagement across Save the Children globally and with donors to secure funding opportunities in a timely manner, making recommendations and flagging issues to Senior Management
  • To engage with Save the Children globally and provide information to support in the building of professional relationships with donors to identify strategic fundraising opportunities

    Partnerships Management

  • Work with relevant program staff to ensure all implementing partners undergo legal vetting and a capacity assessment prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
  • Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.
  • Lead on partnership strategy development and adherence, roll out of global partnerships policies and procedures, and development of contextualized tools.
  • Ensure partnership led project are properly managing and reach expected results by reaching projects goal.
  • Ensure partner management and necessary tools are in place to avoid any financial/audit risk to the country program.
  • Ensure effective partner coordination and partner consultations are properly managing to inputs for organisational strategic directions.

    Coordination and Networking

  • Ensure member, centre and RO communication is effectively leading and managing both the issues on award management and partnership related in transparent process.
  • Ensure, cross functional teams (PDQ, Finance, Operations) are properly engage and informed on Award and Partner Management process and decision-making process.

    Capacity Building

  • Led the award and partnership management team to strengthen the knowledge and capacity of staff across all functions to manage awards and comply with donor requirements as relevant to their role by providing, induction, training and coaching consistent with their various roles and responsibilities.
  • Lead the training needs are fulfilled to keep KPI performance on top line and sustain for the country program by having necessary discussion with other SLT members.

QUALIFICATIONS AND EXPEIENCE:
Essential

  • A minimum of 10 years’ experience in senior management role out of which 5 years INGO experience with excellent grasp of operational issues.
  • Master’s degree in relevant field or have CIMA or ACCA
  • Sound knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting.
  • Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions.
  • Proven experience of establishing and running the award management function in the field.
  • Ability to present complex information in a succinct and compelling manner
  • Action-oriented analytical skills; demonstrated experience in setting up and maintaining quality assurance /compliance systems
  • Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
  • Experience of engaging with donors at country strategy levels.
  • Experience of and well-developed skills in staff management and supervision with people from diverse backgrounds and cultures. Proven strong coaching and capacity building skills.
  • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
  • Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
  • Patient, adaptable, flexible, culturally aware and able to improvise and remain responsive and communicate clearly and effectively under pressure
  • Commitment to Save the Children values

    Desirable

  • Experience with Save the Children Award Management Policies, procedures and systems (AMS)
  • Able to use Agresso accounting software
  • Experience of Project Management, M&E Management or Funding Coordination

Interested candidates must submit the CV and motivation letter in English by 21st November 2024, through the link:

 

”As an equal opportunity employer, we encourage women and people with disabilities to apply. Save the Children is committed to ensure that all of the employees and programs are absolutely safe for children.

We apply strict procedures to ensure that only candidates, suitable for working with children are allowed to join our organization and all candidates will therefore be subject to this scrutiny.”

More Information

  • Job City Maputo
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Save the Children believes every child deserves a future. Around the world, we give children a healthy start in life, the opportunity to learn and protection from harm.

We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries.

It was established in the United Kingdom in 1919 in order to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts.

In addition to the UK organisation, there are 29 other national Save the Children organisations who are members of Save the Children International, a global network of nonprofit organisations supporting local partners in over 120 countries around the world.

In 2015, we reached over 62 million children directly through our and our partners' work.

Save the Children has led global action on children’s rights for more than 90 years.

1919 Eglantyne Jebb established the Save the Children Fund to feed children facing starvation after the First World War

1924 the League of Nations adopted Eglantyne’s charter on children’s rights

1939–1945 During the Second World War, we worked to safeguard children directly affected by the war. We continue to do this in conflict-affected regions

1977 A number of Save the Children organisations formed an alliance to coordinate campaigning work to improve outcomes for the world’s children, sowing the seeds for Save the Children as a single global movement for children

1989 The United Nations General Assembly adopted the Convention on the Rights of the Child.

194 countries have signed up to this legally binding convention

2004–2009 Save the Children’s largest humanitarian operation, in response to the Indian Ocean tsunami. Our tsunami response programme received funding of US$272 million, largely through generous donations

2009 Save the Children launched EVERY ONE, our largest ever global campaign, to prevent millions of mothers and young children from dying

2012 Our work once again touched the lives of over 125 million children worldwide and directly reached 45 million children.

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0 USD Maputo CF 3201 Abc road Fixed Term , 40 hours per week Save the Children

ROLE PURPOSE:

The Director of Awards Management & Donor Compliance will provide the primary award and partnership management inputs for both development and humanitarian programmes, and on-going support to develop best practice relating to award management and partnership procedures and processes. The role has three main aspects to it: lead the Country Office award management and Partnership teams; capacity building of staff in their award management professional development and contributing to the development and advancement of award and partnership management processes and systems. If an international staff member is appointed, the intention is that s/he will recruit, train and hand over to a national staff member.

SCOPE OF ROLE:

Reports to: Country Director

Staff reporting to this post: Award Management and Partnership teams

KEY AREAS OF ACCOUNTABILITY:

Award Management

  • Provide strategic support within the SMT on all aspects of award and partnership management including all stages of Award Management Cycle.
  • Lead on the development and implementation of the Country Office funding strategy, making recommendations and flagging issues to the SMT and Save the Children members as appropriate by supporting to PDQ team.
  • Ensure accurate and up to date information on the award portfolio is readily available to SMT and members.
  • Working with the Finance Director, ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker.
  • Ensure that necessary risks are taken knowingly with appropriate mitigating actions both on award partnership management related.
  • Identify, assess, input, recommend on the existing and desired reconciliation process (reporting assurance mechanism) between PDQ, Finance, Procurement, Logistics, Distribution, and M&E to ensure accountable reporting to donors.
  • Ensure that the Award Management System (AMS) is effectively manage and maintained, up to date and accurately records the audit trail (data and process) for all awards and sub-awards/partnerships.
  • Recruit, train and manage award and partner management staff.
  • Build and maintain relationships with relevant networks and award and partnership management staff of similar organisations in the country.Donor Compliance
  • Ensure all donor requirements are met and there is a complete audit trail of the implementation and reporting for all awards and partners.
  • Ensure that key contributing staff has a clear understanding of donor requirements and expectations at the agreement, kick off, implementation, amendment, reporting, close out and audit stage of awards.
  • Ensure that key processes are in place so that formats, eligibility, compliance, reporting, receive optimum attention at the various stages of the award life cycle with a view of securing donor satisfaction.
  • Work with the finance team and provide technical advice to strategic donor costs allocation with a view to minimise compliance requirements where possible (timesheets, co-financing etc.).
  • Ensure potential issues and amendment requests are flagged promptly to donors via the relevant Save the Children member. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.
  • Ensure that all new staff receive an orientation to SCI award management processes, systems, tools, and donor compliance requirements that are relevant to the role.
  • Work with internal and external auditors as necessary.Donor Reporting
  • Support the reporting process to ensure that Ethiopia staff better able to capture relevant information in the process of implementation to aid quality report writing (information management).
  • Ethiopia office able to submit quality reports to members and donors on time supporting the achievement of the global KPIs.
  • Support better coordination between members, donors and field teams in terms of the reporting process, responsiveness and information flow with adherence to donor reporting and submission flow chart
  • Support capacity building efforts across the Ethiopia country office through trainings, learning materials such as training manuals.
  • Support the review of high-risk award donor reports periodicallyProgram Development/Strategic Portfolio Planning
  • Support the coordination of proposals, working with PDQ, Finance and Operations to produce high quality, fully costed proposals
  • Support to support in the development of a Country Office funding strategy that enables proactive engagement across Save the Children globally and with donors to secure funding opportunities in a timely manner, making recommendations and flagging issues to Senior Management
  • To engage with Save the Children globally and provide information to support in the building of professional relationships with donors to identify strategic fundraising opportunitiesPartnerships Management
  • Work with relevant program staff to ensure all implementing partners undergo legal vetting and a capacity assessment prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
  • Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.
  • Lead on partnership strategy development and adherence, roll out of global partnerships policies and procedures, and development of contextualized tools.
  • Ensure partnership led project are properly managing and reach expected results by reaching projects goal.
  • Ensure partner management and necessary tools are in place to avoid any financial/audit risk to the country program.
  • Ensure effective partner coordination and partner consultations are properly managing to inputs for organisational strategic directions.Coordination and Networking
  • Ensure member, centre and RO communication is effectively leading and managing both the issues on award management and partnership related in transparent process.
  • Ensure, cross functional teams (PDQ, Finance, Operations) are properly engage and informed on Award and Partner Management process and decision-making process.Capacity Building
  • Led the award and partnership management team to strengthen the knowledge and capacity of staff across all functions to manage awards and comply with donor requirements as relevant to their role by providing, induction, training and coaching consistent with their various roles and responsibilities.
  • Lead the training needs are fulfilled to keep KPI performance on top line and sustain for the country program by having necessary discussion with other SLT members.

QUALIFICATIONS AND EXPEIENCE: Essential

  • A minimum of 10 years’ experience in senior management role out of which 5 years INGO experience with excellent grasp of operational issues.
  • Master’s degree in relevant field or have CIMA or ACCA
  • Sound knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting.
  • Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions.
  • Proven experience of establishing and running the award management function in the field.
  • Ability to present complex information in a succinct and compelling manner
  • Action-oriented analytical skills; demonstrated experience in setting up and maintaining quality assurance /compliance systems
  • Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
  • Experience of engaging with donors at country strategy levels.
  • Experience of and well-developed skills in staff management and supervision with people from diverse backgrounds and cultures. Proven strong coaching and capacity building skills.
  • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
  • Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
  • Patient, adaptable, flexible, culturally aware and able to improvise and remain responsive and communicate clearly and effectively under pressure
  • Commitment to Save the Children valuesDesirable
  • Experience with Save the Children Award Management Policies, procedures and systems (AMS)
  • Able to use Agresso accounting software
  • Experience of Project Management, M&E Management or Funding Coordination

Interested candidates must submit the CV and motivation letter in English by 21st November 2024, through the link: ”As an equal opportunity employer, we encourage women and people with disabilities to apply. Save the Children is committed to ensure that all of the employees and programs are absolutely safe for children.We apply strict procedures to ensure that only candidates, suitable for working with children are allowed to join our organization and all candidates will therefore be subject to this scrutiny.”

2024-11-22

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