EAS Administrative Assistant 50 views0 applications

Mennonite Central Committee (MCC) is a worldwide ministry of Anabaptist churches, shares God’s love and compassion for all in the name of Christ by responding to basic human needs and working for peace and justice. MCC envisions communities worldwide in right relationship with God, one another and creation.

Position Title: EAS Administrative Assistant
Reporting to: Area Directors for East Africa & Sahel
Location: Nairobi, Kenya
Employment Type: 6 months fixed term contract (may be renewed based on needs and budget)

Annual Gross Salary: KES 1,200,000 – 1,500,000 commensurate with experience and within the established salary band
Start Date: Tentatively 1st February 2026

Job Synopsis:

The EAS Administrative Assistant ensures the smooth and efficient operation of conferences, meetings, and day-to-day administrative processes under the Area Directors’ office and working closely with the Regional Logistician. This role requires strong organizational and communication skills, as well as proactive follow-up to manage travel, logistics, events, procurement, reporting, and general administrative support. The administrative assistant also serves as a point of contact for internal and external stakeholders and vendors.

Responsibilities:

• Manage bookings at the MCC EAS apartment as well as other venues for colleagues and regional guests.
• Procurement of gifts or any other needed items and posting items regionally and globally as needed.
• Manage care for those visiting Kenya for medical purposes: accommodation, airport transfers, translation etc.
• Handle invoices for venues where events are held and for different service providers.
• Serve as main point of contact for all externally hosted events held in Kenya; general orientation, CPC gathering, YAMEN Orientation, YAMEN Re- Entry, and regional learning tours.
• Manage and update the inventory of MCC EAS assets.
• Manage and regularly update the medical evacuation insurance cover for staff.
• Collect supplier quotations, prepare purchase request forms to share with the ADs. and finance and maintain regular communication with the service providers.
• Maintain an updated supplier database and procurement tracker.
• Coordinate transportation needs for regional office staff and regional guests with the transport services provider.
• Handle all photocopy, printing, filing and dispatching letters and documents to different offices/departments.
• Other duties as may be assigned.

Qualifications:

All MCC workers are expected to exhibit a commitment to a personal Christian faith and discipleship; active church membership; and nonviolent peacemaking.

An invitation to an assignment is contingent on the successful completion of a criminal background check.

• Relevant post-secondary education and a minimum of 3 years’ experience in a senior administrative role.
• Excellent interpersonal skills.
• Confident and efficient in engaging with people from diverse cultural backgrounds, the public, government officials, and with vendors.
• Ability to represent MCC in a professional and welcoming way.
• Highly organized and proficient in computer-based narrative documentation, data entry, filing, spreadsheets, and PowerPoint presentations.
• Ability to work independently and to deal with situations and issues persistently and proactively.
• Ability to deal with confidential information in an appropriate and professional manner.
• Flexible, willing to learn and able to accept feedback.
• Willing and available for overtime work, particularly before and during meetings.
• Willing and able to travel locally and internationally, as needed.
• Legally eligible to work in Kenya.
• 3 years’ experience working in an international organization is preferred.
• Previous cross-cultural experience and understanding is preferred.