Ethiopia – Country Administrator 102 views0 applications


COOPI is looking for a Country Administrator in Ethiopia

In Ethiopia, COOPI started working in 1995. COOPI Ethiopia is currently implementing numerous projects in the sectors of (i) Water supply, Hygiene and Sanitation (WASH); (ii) Food Security and Livelihoods; (iii) Shelter & Settlement ;(iv) Energy and Environment protection

Description of the role

The Country Administrator (CA) is responsible for supervision, management and quality implementation of all aspects of COOPI financial and administrative operations in the country by preparing the coordination budget and controlling the projects’ budgets. The CA will also contribute at managing the relationship with the institutional partners and stakeholders with specific reference to the authorization requests and to the procurement.

Main responsibilities

Budget planning and monitoring

  • Planning and Coordination budget control: preparation and regular verification of the trend of the general coordination and any area coordination’s budget; monitoring of the sustainability of all coordination’s and field offices under the country coordination responsibility;
  • Budget preparation and projects’ economic-financial control for new projects;
  • Goods management: sustainability and correct management verification, assuring the correct application of the organization’s procedures in relation to purchases and goods management.

Financial management and control

  • Financial management: supervision and control of the cash management and the cash flow to the projects;
  • Projects’ economic-financial monitoring: regularly check the economic-financial performance of projects;
  • Financial reporting and audit: finalize and control all intermediate and final financial reports to be transmitted to the donors, responsible for the correct financial reporting; responsible for the preparation and execution of audits conducted in the country, and for the transmission to the headquarters of all project documents to be audited in the HQ; responsible for the preparation of annual audits for headquarters and local authorities;
  • Liaison with local authorities: ensure that all administrative and financial procedures in relation with local authorities are timely and properly executed, from the visas of the staff to the registration and financial reporting processes.

Human Resources

  • Local staff management and local and expatriate staff administration;
  • Ensure the onboarding of administrative staff, for the technical part;
  • Supervise the performance of project administrators and local administrative staff;
  • Monitor and carry out in-person or distance training of project administrators and local administrative staff;
  • Evaluate expatriate administrative staff.

Logistics

  • Supervise preparation of contracts with suppliers and any other contract issued by the coordination office. Ensure that contractual commitments are accurately tracked;
  • Provide assistance to project managers and logistics team in procurement process and ensure that all procurements are done according to COOPI and Donor Procedures;
  • Ensure budget availability of expenditures and that appropriate authorizations are in place.

Requirements

Essentials

  • University degree in relevant subjects;
  • A minimum of five years of relevant working experience is required;
  • At least three years of demonstrated successful experience in international relief and development in a similar position is required;
  • Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
  • Experience in liaising with governmental/local authorities, IOs and NGOs;
  • Demonstrated ability to work in stressful environments and under pressure;
  • Proven capacity in managing a team is essential;
  • Fluency in English language;
  • Computer literate.

Plus

  • Experience in logistics, procurement and security matters is a strong advantage;
  • Experience in managing complex consortium/partnerships is an advantage;
  • Experience in working in conflict-prone environments a plus;
  • Fluency in Italian.

We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.
Please note that only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled, thanks for understanding.

Cooperazione Internazionale (COOPI) is an Italian humanitarian non-governmental organization founded in Milan in 1965. For more than 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.

More Information

  • Job City Addis Ababa
  • This job has expired!
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We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.

For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.

Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.

COOPI - Cooperazione Internazionale is an Italian Non-governmental Organization for Cooperation and Development, founded by Father Vincenzo Barbieri in 1965. Over the last 50 years COOPI has aimed at breaking the cycle of poverty and supporting population affected by wars, socio-economic crisis or disasters in order to encourage resilience and sustainable development. COOPI is currently involved in 24 countries in Africa, Middle East Latin America and Caribbean with 150 humanitarian projects that reach nearly 2 million and 400 thousand people.

It stands at the international level for: - the care of maternal and child malnutrition; - food security interventions; - protection of war victims (women, girls subjected to abuses by armed groups and child soldiers); - the promotion of the rights of indigenous peoples; - the introduction of renewable energy; - disaster risk reduction.

Every project aims to protect women, children and environment. The financial statement is certified by an audit company. 2014 final budget is more than € 30 million and 600 thousand, 93% of which was used for interventions in the Southern World and 7% to fund the Organization. The funds come mainly from institutional donors, above all from the European Commission. Since 2006 it has also been involved in the Child Sponsorship Programme in 8 countries, providing food, education, health and protection to 2,712 children. COOPI employs 125 expatriates and 3,800 local operators. In Italy it employs 50 employees, 15 co-workers and 653 volunteers. From 1965 to 2015, COOPI – Cooperazione Internazionale has helped 100 million people in 63 Countries, by employing 55,000 local workers in 1,600 projects.

Vision

COOPI aspires to a world without poverty, a world in which the ideals of equality and justice, sustainable development and social cohesion can be achieved, thanks to the coming together and cooperation of its peoples.

Mission

Through the commitment, motivation, determination and professionalism of its staff, COOPI aims to contribute to the process of fighting poverty and developing the communities with which it cooperates all over the world, intervening in situations of emergency, reconstruction and development, in order to achieve a better balance between the Global North and the Global South, between developed areas and deprived or developing areas.

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0 USD Addis Ababa CF 3201 Abc road Fixed Term , 40 hours per week COOPI – Cooperazione Internazionale

COOPI is looking for a Country Administrator in Ethiopia

In Ethiopia, COOPI started working in 1995. COOPI Ethiopia is currently implementing numerous projects in the sectors of (i) Water supply, Hygiene and Sanitation (WASH); (ii) Food Security and Livelihoods; (iii) Shelter & Settlement ;(iv) Energy and Environment protection

Description of the role

The Country Administrator (CA) is responsible for supervision, management and quality implementation of all aspects of COOPI financial and administrative operations in the country by preparing the coordination budget and controlling the projects' budgets. The CA will also contribute at managing the relationship with the institutional partners and stakeholders with specific reference to the authorization requests and to the procurement.

Main responsibilities

Budget planning and monitoring

  • Planning and Coordination budget control: preparation and regular verification of the trend of the general coordination and any area coordination's budget; monitoring of the sustainability of all coordination's and field offices under the country coordination responsibility;
  • Budget preparation and projects' economic-financial control for new projects;
  • Goods management: sustainability and correct management verification, assuring the correct application of the organization's procedures in relation to purchases and goods management.

Financial management and control

  • Financial management: supervision and control of the cash management and the cash flow to the projects;
  • Projects' economic-financial monitoring: regularly check the economic-financial performance of projects;
  • Financial reporting and audit: finalize and control all intermediate and final financial reports to be transmitted to the donors, responsible for the correct financial reporting; responsible for the preparation and execution of audits conducted in the country, and for the transmission to the headquarters of all project documents to be audited in the HQ; responsible for the preparation of annual audits for headquarters and local authorities;
  • Liaison with local authorities: ensure that all administrative and financial procedures in relation with local authorities are timely and properly executed, from the visas of the staff to the registration and financial reporting processes.

Human Resources

  • Local staff management and local and expatriate staff administration;
  • Ensure the onboarding of administrative staff, for the technical part;
  • Supervise the performance of project administrators and local administrative staff;
  • Monitor and carry out in-person or distance training of project administrators and local administrative staff;
  • Evaluate expatriate administrative staff.

Logistics

  • Supervise preparation of contracts with suppliers and any other contract issued by the coordination office. Ensure that contractual commitments are accurately tracked;
  • Provide assistance to project managers and logistics team in procurement process and ensure that all procurements are done according to COOPI and Donor Procedures;
  • Ensure budget availability of expenditures and that appropriate authorizations are in place.

Requirements

Essentials

  • University degree in relevant subjects;
  • A minimum of five years of relevant working experience is required;
  • At least three years of demonstrated successful experience in international relief and development in a similar position is required;
  • Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
  • Experience in liaising with governmental/local authorities, IOs and NGOs;
  • Demonstrated ability to work in stressful environments and under pressure;
  • Proven capacity in managing a team is essential;
  • Fluency in English language;
  • Computer literate.

Plus

  • Experience in logistics, procurement and security matters is a strong advantage;
  • Experience in managing complex consortium/partnerships is an advantage;
  • Experience in working in conflict-prone environments a plus;
  • Fluency in Italian.

We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received. Please note that only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled, thanks for understanding.

Cooperazione Internazionale (COOPI) is an Italian humanitarian non-governmental organization founded in Milan in 1965. For more than 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.

2023-06-06

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