Executive Assistant -Country Director- Kenya 51 views2 applications

Remote Kenya Administration - Finance Print


ABOUT US:

Living Water Service Centre (LWSC) – Kenya being an affiliate of Living Water International, is a Christian non-profit organization dedicated to providing safe water access, sanitation, hygiene and community engagement in Kenya. Founded in 1990, LWSC has grown to become a beacon of hope with 1300 projects across the Country. The Organization’s mission is to ensure that communities have access to clean water, which is essential for their well-being and development. LWSC’s work is guided by the “WASH Program Area” philosophy, focusing on comprehensive WASH services in defined regions for 3-5 years, making a tangible impact on the lives of those it serves.

ROLE: EXECUTIVE ASSISTANT TO THE COUNTRY DIRECTOR -KENYA
LOCATION: NAIROBI

POSITION SUMMARY
Provide high-level, confidential administrative and strategic support to the Country Director’s office, ensuring efficient coordination of priorities, communication, and operations. The role supports executive decision-making, board coordination, stakeholder engagement, and program and grants processes while maintaining professionalism, discretion, and operational excellence.

KEY TASKS & RESPONSIBILITIES:
1. Executive Support to Country Director
•Manage the Country Director’s calendar, appointments, and correspondence to ensure optimal time utilization.
•Act as a key liaison to foster high-level collaboration between the senior management team, regional coordinators, and external partners.
•Prepare, coordinate & prioritize high-quality reports (monthly, quarterly, and project-specific), ensuring timely scheduling and proactively sharing reminders to support adherence to deadlines.
•Review and prioritize documents/requests for approval, ensuring accuracy and timely submission.
•Conduct background research to help prepare professional PowerPoint presentations, budget drafts, and executive briefing notes.
•Coordinate meetings, including scheduling, logistics, and documentation (minutes and action tracking).
•Communicate key management decisions agreed on meetings and follow up on action points.
•Represent the Country Director in meetings when delegated.
•Organize official events, stakeholder engagements, and visitor coordination.
•Maintain organized filing systems (digital and physical) for efficient document retrieval.
•Lead & support end-to-end travel coordination for country director’s office.

2. Donor & Strategic Support
•Identify and track potential fundraising and partnership opportunities.
•Maintain an up-to-date database of donors, proposals, and project pipelines.
•Support proposal development and submission processes.
•Strengthen relationships with stakeholders, partners, and donors.
•Support grants management processes in collaboration with the Regional Program Officer – Grants.
•Participate in donor and partner meetings to record minutes, track all action items, and provide regular progress updates to the Country Director (CD).
•Coordinate the development of high-quality internal and external reports, ensuring all NGO, donor, and partner compliance standards are met.
• Strengthen stakeholder engagement by planning and executing high-level meetings and special events that advance the organization’s mission.

3. Board & Compliance Coordination
•Coordinate all aspects of Board meetings (planning, logistics, documentation, and follow-ups).
•Ensure timely submission of statutory and governance requirements (e.g., PBORA compliance).
•Ensure compliance with NGO regulatory requirements and governance standards.
•Maintain proper records of Board decisions and documentation.
•Manage Board meeting cycles, including agenda preparation, circulation of papers, and follow-up on resolutions.
•Coordinate all Board meeting logistics, ensuring that hospitality arrangements and required member stipends are executed accurately and in line with organizational policy.

4. Reports Management
•Support the coordination and timely consolidation of monthly, quarterly, and project-specific organization or donor reports.

EDUCATION / EXPERIENCE
•Bachelor’s degree /Higher Diploma in Business Administration, Project Management, or a related field
•Minimum 2–3 years’ experience in administrative or executive support roles.
•Experience supporting senior management or leadership offices is preferred.
•Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with demonstrated ability to prepare professional presentations and reports.

SKILLS AND COMPETENCIES
•Strong organizational and multitasking
•Excellent written and verbal communication skills
•High level of professionalism and confidentiality
•Attention to detail and problem-solving skills
•Ability to work independently and as part of a team
•Open to learning & be innovative
•Administrative skills
•Strong interpersonal and stakeholder engagement skills

How to apply

Application Submission Guidance
Kindly ensure that you submit your Cover Letter (maximum of 1 page) and CV (maximum of 2 pages) via email to [email protected]

Kindly note that this position is based in Nairobi, Kenya, and preference will be given to candidates with existing legal authorization to work in Kenya.

More Information

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Living Water International

Living Water International exists to demonstrate the love of God by helping communities acquire desperately needed clean water, and to experience "living water"—the gospel of Jesus Christ—which alone satisfies the deepest thirst.

In 1990, we set out to help the church in North America be the hands and feet of Jesus by serving the poorest of the poor. More than a billion people in the world live on less than a dollar a day. At least 663 million people lack access to safe drinking water.

For all practical purposes, these statistics refer to the same people; around the world, communities are trapped in debilitating poverty because they constantly suffer from water-related diseases and parasites, and/or because they spend long stretches of their time carrying water over long distances.

In response to this need, we implement participatory, community-based water solutions in developing countries. Since we started, we’ve completed more than 18,000 water projects (and counting!).

It all began in 1990, when a group from Houston, Texas, traveled to Kenya and saw the desperate need for clean drinking water. They returned to Houston and founded a 501(c)3 non-profit. The fledgling organization equipped and trained a team of Kenyan drillers, and LWI Kenya began operations the next year under the direction of a national board. That pattern continues today; we train, consult, and equip local people to implement solutions in their own communities in the countries where we work.

Remembering the life-changing nature of that first trip in 1990, we also lead hundreds of volunteers on mission trips each year, working with local communities, under the leadership of nationals, to implement water projects. It's hard to know which lives are changed more—those "serving" or those "being served." Our training programs in shallow well drilling, pump repair, and hygiene education have equipped thousands of volunteers and professionals in the basics of integrated water solutions since 1997.

Connect with us
0 USD Kenya CF 3201 Abc road Part Time , 40 hours per week Living Water International ABOUT US:Living Water Service Centre (LWSC) - Kenya being an affiliate of Living Water International, is a Christian non-profit organization dedicated to providing safe water access, sanitation, hygiene and community engagement in Kenya. Founded in 1990, LWSC has grown to become a beacon of hope with 1300 projects across the Country. The Organization's mission is to ensure that communities have access to clean water, which is essential for their well-being and development. LWSC's work is guided by the "WASH Program Area" philosophy, focusing on comprehensive WASH services in defined regions for 3-5 years, making a tangible impact on the lives of those it serves.ROLE: EXECUTIVE ASSISTANT TO THE COUNTRY DIRECTOR -KENYA LOCATION: NAIROBIPOSITION SUMMARY Provide high-level, confidential administrative and strategic support to the Country Director’s office, ensuring efficient coordination of priorities, communication, and operations. The role supports executive decision-making, board coordination, stakeholder engagement, and program and grants processes while maintaining professionalism, discretion, and operational excellence.KEY TASKS & RESPONSIBILITIES: 1. Executive Support to Country Director •Manage the Country Director’s calendar, appointments, and correspondence to ensure optimal time utilization. •Act as a key liaison to foster high-level collaboration between the senior management team, regional coordinators, and external partners. •Prepare, coordinate & prioritize high-quality reports (monthly, quarterly, and project-specific), ensuring timely scheduling and proactively sharing reminders to support adherence to deadlines. •Review and prioritize documents/requests for approval, ensuring accuracy and timely submission. •Conduct background research to help prepare professional PowerPoint presentations, budget drafts, and executive briefing notes. •Coordinate meetings, including scheduling, logistics, and documentation (minutes and action tracking). •Communicate key management decisions agreed on meetings and follow up on action points. •Represent the Country Director in meetings when delegated. •Organize official events, stakeholder engagements, and visitor coordination. •Maintain organized filing systems (digital and physical) for efficient document retrieval. •Lead & support end-to-end travel coordination for country director’s office.2. Donor & Strategic Support •Identify and track potential fundraising and partnership opportunities. •Maintain an up-to-date database of donors, proposals, and project pipelines. •Support proposal development and submission processes. •Strengthen relationships with stakeholders, partners, and donors. •Support grants management processes in collaboration with the Regional Program Officer – Grants. •Participate in donor and partner meetings to record minutes, track all action items, and provide regular progress updates to the Country Director (CD). •Coordinate the development of high-quality internal and external reports, ensuring all NGO, donor, and partner compliance standards are met. • Strengthen stakeholder engagement by planning and executing high-level meetings and special events that advance the organization’s mission.3. Board & Compliance Coordination •Coordinate all aspects of Board meetings (planning, logistics, documentation, and follow-ups). •Ensure timely submission of statutory and governance requirements (e.g., PBORA compliance). •Ensure compliance with NGO regulatory requirements and governance standards. •Maintain proper records of Board decisions and documentation. •Manage Board meeting cycles, including agenda preparation, circulation of papers, and follow-up on resolutions. •Coordinate all Board meeting logistics, ensuring that hospitality arrangements and required member stipends are executed accurately and in line with organizational policy.4. Reports Management •Support the coordination and timely consolidation of monthly, quarterly, and project-specific organization or donor reports.EDUCATION / EXPERIENCE •Bachelor’s degree /Higher Diploma in Business Administration, Project Management, or a related field •Minimum 2–3 years’ experience in administrative or executive support roles. •Experience supporting senior management or leadership offices is preferred. •Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with demonstrated ability to prepare professional presentations and reports.SKILLS AND COMPETENCIES •Strong organizational and multitasking •Excellent written and verbal communication skills •High level of professionalism and confidentiality •Attention to detail and problem-solving skills •Ability to work independently and as part of a team •Open to learning & be innovative •Administrative skills •Strong interpersonal and stakeholder engagement skills

How to apply

Application Submission Guidance Kindly ensure that you submit your Cover Letter (maximum of 1 page) and CV (maximum of 2 pages) via email to [email protected] note that this position is based in Nairobi, Kenya, and preference will be given to candidates with existing legal authorization to work in Kenya.
 2026-05-23

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