Expedited SVN: Logistics & Asset Inventory Associate – G5 (1 Position) – Open to Internal Candidates Only
Nairobi, Kenya
Job Description
Context
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants
Under the direct supervision of Supply Chain Officer in Nairobi, the incumbent will be responsible for handling Logistics, Asset and Inventory Management activities in the Mission
Responsibilities
- Maintain and update assets inventory list and ensure all relevant information is updated in the ERP system in line with the physical data, asset movement and changes record.
- Generate asset QR sticker and ensure all assets are tagged and scanned; proactively replace and update the sticker as required in case of worn-out or missing
- Conduct bi-annually physical asset inventory according to IOM rules and guidelines, update the information such as serial number, location, user, room & last inventory date; and update the Asset Assignment/Return Form accordingly.
- Conduct disposal, transfer or retirement of asset and non-asset equipment. Prepare relevant documenation such (but not limited to) Asset Disposal Form for missing, broken or obsolete assets and Asset Transfer Form. Obtain approval at the Mission and CAS Asset levels.
- Draft Deed of Donation or Donation Acceptance Form as required, for IOM assets or beneficiary assets that need to be donated.
- Monitor that all IOM premises, assets and properties are protected and comprehensively insured annually against natural disaster, civil unrest, fire and theft. Liaise, submit and follow up claims as required with the insurance company.
- Prepare Common Service procurement agreements, and make amendment for change or renewal in timely manner. Maintain tracking of the agreements and ensure proper record.
- Assist in receiving delivery of goods/service from vendors, sign the Receiving Report and record the receipt in IOM ERP system
- Monitor that the online stock inventory system is updated and the stock balance doesn’t fall below the minimum re-order level. The balance on the online records should correspond with the quantities of products in the store.
- Maintain proper storage and inventory system for IOM assets and equipment that are not in use by staff members, and ensure they are safely stored. Report any issue and damage to the supervisor.
- Assist in monitoring loading/offloading activities and office maintenance works and prepare gate pass for releasing goods from the office premise
- Conduct physical vendor verification during vendor creation process as requested
- Do proper e-filing for Logistics, Asset and Inventory related documents
- Undertake field travel as required
Qualifications
Education
High School diploma with five years of relevant professional experience,
or
Bachelor´s Degree in Business Administration/Supply Chain/Logistics/Commerce or any Diploma in the related field with three years of relevant professional experience
Experience
- Practical experience in supply chain/logistics/warehousing,
- Awareness in asset inventory and filing matters.
- Honest, hardworking and trustworthy.
- IOM knowledge in asset management.
Skills
- In-depth knowledge in Supply Chain and Logisitcs Management
Languages
- fluency in English and Kiswahili is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
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- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Required Skills
Warehouse and Stock Management
Job Info
- Job Identification 14021
- Posting Date 03/20/2025, 09:16 AM
- Locations Nairobi, Kenya
- Apply Before 03/23/2025, 05:30 PM
- Job Schedule Full time
- Job Shift Day
- Contract Type Special Short Term Graded (Up to 9 months)
- Vacancy Type Special Vacancy Notice
- Recruiting Type General Service
- Grade G-5
More Information
- Job City Nairobi, Kenya
