Finance & Administration Manager 24 views1 applications

The Finance & Administration Manager (F&A Manager) contributes his/her energy, passion and skills primarily to supporting Seed’s Uganda country program in a fast-paced office during a time of rapid growth. The position is a full-time position based in Kampala. The F&A Manager supports various F&A functions (including developing, maintaining and implementing policies, procedures and systems) and manages special projects related to organizational needs and priorities as requested by the Country Director and the Global F&A team.

This position reports to the Country Director and works closely with the Global Finance & Operations Manager, respective program managers and officers, Global F&A team and works closely with all country team members.

The Finance & Administration Manager leads the Uganda Finance/Administration function and supervises a team consisting of a Finance Officer, Administrative & Logistics Officer and Driver.

This is a national position based in Kampala, Uganda.

Duties and Responsibilities

Finance and accounting

• Preparation and submission of periodic financial reports of the country program activities to Boston within agreed timelines.
• Manage the accounting system and ensure that it meets the key requirements relating to reporting to Key stakeholders including segregation of donor funds and reporting to statutory bodies.
• Focal person for all Spark rock 365 issues including training and support to the country team in close collaboration with the Global Finance & Operations Manager.
• Support the Country Director and Global F&A team to ensure that all country and global teams are informed of significant issues and developments concerning the Uganda program financial management and budget monitoring of the activities including tracking and generating budget to actual reports.
• Serve as a liaison with external partners including bank officials, auditors, government agencies, vendors and attorneys as delegated by the country director.
• Liaise with the Global F&A team, primarily through the Global Finance & Operations Manager to ensure smooth coordination of finance and administration activities including procurement, internal and external compliance and human resource management.
• Initiate monthly funds advance requests from Headquarters based on the monthly expenditure projections of the country office activities.
• Ensure that all cash requisitions are authorized before payment and that every payment is booked in the system as a payment journal immediately for posting progressively.
• Ensure that all supporting documents are properly filed appropriately and progressively both in soft and hard copies per documented procedures and stipulated by the law for compliance and tax auditing if/when needed.
• Supervise the maintenance of petty cash level in the safe according to approved amounts at any point in time. Ensure the safe is always under lock and key.
• With support from the Global F&A team and the Country Director, lead the year-end audit exercises of the books of accounts for the country office.
• Support the Global F&A team in preparing for global end-of-year audit exercises.
• Maintain set internal control measures and advise on measures for strengthening and/or optimizing the internal controls from time to time.
• Work alongside the Country Director and other team members to proactively monitor the budget, identify the potential for underspending or overspending and take the necessary measures to address.
• File tax returns and corporate returns accordingly as required by law or Seed policy.

Administrative/operations support

• Ensure compliance to statutory obligations in line with our International NGO status in-country with different bodies such as Uganda Revenue Authority, NSSF, National NGO bureau, Immigration office, etc.
• Manage country office inventory, including periodic quarterly/annual inventory of all equipment and supplies.
• Manage country office procurement processes, including updating the database of providers for goods and services commonly required by the country office, regular procurement of office supplies, assisting Seed partners with program-related program purchases, and coordinating deliveries and pickups of office or other supplies.
• Provide updates to Seed partners as instructed or delegated by the Country Director.
• Manage assets and office equipment.
• Supervise the administrative and logistics function to provide administrative support including general management of the office ensuring that all facilities are functioning well for a conducive work environment.

Program support

• Oversee logistical and administrative support to the country team during country program activities and team meetings.
• Research and synthesize financial information to inform planning, strategic decision-making activities, and grant proposals.
• Responding promptly to queries and internal requests for information.
• Support the Country Director and Country team to develop and monitor budgets and have appropriate actions in line with stipulated budgetary processes.
• Collaborate with program team to ensure smooth implementation of program activities through timely and efficient facilitation of program initiatives.

Human Resources support

• Prepare the monthly payroll, file related taxes and process payments against such returns (PAYE, WHT, LST).
• Maintain and update personnel files on the HR management platform.
• Support the recruitment process for new positions including local advertisements.
• Assist the Country Director and Director People and Culture in recruitment exercises as well as handling staff separation from the organization.
• Administer and implement staff benefits and welfare packages as stipulated on the benefits/welfare packages policy.
• Assist the Country Director and Global People and Culture team with administering safety and security protocols and responding to needs as they arise.
• Perform any such other duties as shall from time to time be assigned by the Country Director or such other designated officer.

Knowledge, skills and abilities

• A minimum of a bachelor’s degree in accounting & finance or related discipline.
• A full professional qualification in accounting. i.e. ACCA, CPA is required.
• At least five years’ experience working in a busy international NGO setting at a managerial level.
• Proficiency in ERPs such as Microsoft Dynamics, Business Central or similar software.
• Excellent proficiency in Microsoft suite especially Excel and Word.
• Proficiency in PowerBi or other data visualization and reporting software is a plus.
• Strong interpersonal skills with the ability to build effective working relationships across diverse teams and multicultural environments
• Highly organized, detail-oriented, and results-driven with a strong focus on delivering quality outcomes
• Able to work effectively in fast-paced environments while consistently upholding established and documented standards
• High level of integrity, professionalism, and ethical conduct
• Strong mentoring and coaching capability, with the ability to support, develop, and motivate team members
• Reliable, accountable, and dependable in meeting responsibilities and deadlines
• Self-driven and able to work independently with minimal supervision
• Flexible and adaptable with proven ability to handle multiple tasks and manage competing project deadlines effectively
• Excellent oral and written communication skills

Working Conditions

• On-site based out of the Uganda country office in Kampala.
• Travel expected during partner engagements and team meetings.
• Full time schedule (40 hours per week)

Why join us

• We offer a competitive salary and comprehensive benefits, including universal health, dental, and vision coverage, life insurance, professional development support, floating holidays, and even a day off for your birthday.
• You’ll also have the opportunity to do meaningful work in a supportive culture surrounded by great people.
• We aim to attract, motivate, and retain high-performing people who are as committed to their growth as they are to our mission.
• We aim to be a leader in equitable compensation and benefits practices among INGOs in the countries we serve.
• Our benefits ensure equitable access to healthcare for all full-time staff and their immediate families.
• We are committed to fostering an environment where staff can grow and thrive through meaningful work, supportive leadership, and clear, sustainable expectations.

Equal Opportunity Statement

Seed Global Health is an equal opportunity employer that prohibits discrimination and harassment of any type, including without limitation on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, and local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

How to apply

Submit your application through our bamboohr platform by clicking the link https://seedglobal.bamboohr.com/careers/31