Finance and Admin Lead 122 views0 applications

We are looking for a passionate, data-driven, and autonomous Finance and Admin Lead who is ready to enable day-to-day operations with astute and meticulous financial management, in adherence to a multi-donor environment, and strict rules and protocols of international development agencies. The individual should have a keen interest in setting up a new department and developing intuitive tools to enable decision-making and visibility between HQ and Oribi, budget management, and reporting.

DAY-TO-DAY FINANCIAL MANAGEMENT

Budgetary management of ORIBI (with the support of ORIBI CEO and PULSE HQ) which can globally imply: 

• Preparation and pre-validation of all the budgets of projects submitted for ORIBI  development in accordance with PULSE’s internal procedures;
• Participating in the preparation of the annual budget of ORIBI and its revisions;
• Participation in the preparation of the budget(s) for each project, and their monitoring, in particular by setting up analytical plans;
• Production of financial reports for the different projects and for ORIBI.

Financial management of ORIBI (with the support of ORIBI CEO and PULSE HQ): 

• Accounting management (in coordination with external accountant);
• Coordination of monthly reporting of accounting and financial information in close collaboration with the ORIBI CEO & PULSE HQ;
• Compile source documents, track on a monthly basis and upload to Xero
•  Analysis of discrepancies and proposal of corrective actions;
• Update of each Budget Follow-up with real expenses of previous month
• Update of each Budget Follow-up with forecasted expenses, in link with the teams and PULSE HQ.
• Work in coordination with Oribi CEO, in setting up a grants program management system, as well as tracking follow up data on a month-to-month basis

 Cash management.

• Ensure the respect of the cash management policy of the organization

DAY-TO-DAY COMPLIANCE AND ADMIN PROCESSES

• Planning, forging partnerships, and negotiating contracts with partners, suppliers, and clients to secure new business opportunities or terminate existing relationships
• Administering the internal purchases and procurement processes, including verification and validation of source documents
• Ensuring administrative and financial relations with operational partners according to ORIBI procurement procedures and compliance with financial recordkeeping of partners (when necessary)
• Ensuring compliance with South African and France laws, ensuring alignment and admin documents are kept up to date
• Conducting operational audits for teams, creating easy and intuitive SOPs and tools to streamline ORIBI activities and delivery (cost, time, quality)

FINANCIAL SUSTAINABILITY

• Act as sounding board to CEO and Pulse HQ on matters of strategy, team efficiency, and operations
• Support key decision-making with business case development
• Coordinate risk management

WHAT ARE THE COMPETENCIES EXPECTED?

• Background in financial management, multi-donor environment, and business science/accounting degree
• Proven work experience in NGO of at least two years as a business operator (multi-national NGOs a plus)
• Good at creating and implementing efficient processes and tools to manage the multi-layers of ORIBI activities, in a changing environment with limited supervision
• Good at prioritizing, organizing and managing deliverables and outputs on digital platforms such as Airtable, in order to ensure that ORIBI activities are implemented with rigour
• Effective interpersonal skills and strong executive presentation development, reporting, and delivery skills
• Effectively identifies and analyses problems; gathers interprets, and evaluates information to determine its accuracy and relevance; uses sound judgment to generate and evaluate alternatives and recommend a solution.
• Gives timely and constructive feedback, and helpful suggestions to improve Oribi’s methodology, and positioning in the social entrepreneurship ecosystem
• Trustworthy with high integrity, and the ability to maintain appropriate confidentiality
• Highly organized and methodical
• Extremely versatile, dedicated to efficient productivity
• Data-driven, analytical, strategic, and structured thinker able to create intuitive decisionmaking tools
• Ability to work well with diverse, cross functional teams
• Excellent English verbal communication and writing skills
• Deep connection and understanding of inclusive economies; and the South African context (particularly township and rural places)

TERMS AND CONDITIONS

Full-time, with hybrid options available (min 2 days physical in Cape Town)

24 days annual leave

Apply here: https://airtable.com/appgpi9f48Y7to0jn/shrmvz0n7TSv4lmEe