Job Summary:
Feed the Children is seeking a highly organized, tech-savvy, and proactive professional who can provide reliable financial and administrative support to the Finance Officer and country office team in Kenya. This role contributes to financial management, administrative coordination, and digital systems management, including document and records management through SharePoint and other internal platforms. The successful candidate will thrive in a dynamic and fast-paced environment, manage confidential financial information with integrity, and play a key role in supporting operational efficiency, compliance, and sound financial practices within the Kenya Country Office.
Works Directly with: This is an office-based role reporting to the Finance Officer. The incumbent will work directly with:
- Finance Officer
- Country Office staff and field teams
- International Finance and Operations Office
- Consultants and external service providers Principal Responsibilities
Key Responsibilities:
1. Accounts Payable and Transaction Processing
- Capture all financial transactions accurately and timeously in QuickBooks Online.
- Initiate and process payments to vendors, staff, consultants, and service providers through both QuickBooks Online and the Citi banking platform.
- Ensure all accounts payable are fully supported with appropriate documentation and correctly filed both electronically and physical copies
- Maintain accurate records for:
- Vendor and supplier payments
- Consultant and contractor fees
- Travel, workshops, and training expenses
- Contracts and service provider invoices
2. Reconciliations and Financial Controls
- Perform monthly supplier reconciliations and resolve discrepancies promptly.
- Prepare supporting schedules for all balance sheet accounts in line with reporting requirements.
- Ensure all financial transactions comply with Feed the Children financial policies, donor regulations, and Kenyan statutory requirements.
3. Reporting and Donor Compliance Support the Finance Officer:
- With the preparation of routine financial reports to support management decision-making, including expenditure analysis, and inventory reports.
- With the preparation of donor financial reports and other required financial disclosures.
4. Advances and Tax Compliance
- Prepare, track, and monitor travel and workshop advances.
- Follow up on outstanding advances and support timely and accurate retirement of advances.
- Ensure withholding tax certificates are issued to suppliers in a timely manner and properly recorded.
5. Records Management and Administration
- Ensure complete, accurate, and timely filing of financial documentation on the International Financial Management SharePoint.
- ad hoc finance and administrative support to the Finance Officer as required.
Administration
- Manage front desk and communication functions by handling calls, visitors and ensuring information and items are directed to the appropriate staff.
- Coordinate with facility service providers to ensure the office environment is clean, safe, and well maintained.
- Handle all aspects of correspondence, including receiving, sorting, and distributing incoming and outgoing communications. This ensures that information is delivered promptly and accurately to the appropriate parties
- Support meetings, events, and logistics coordination by assisting with meeting preparations, recording minutes, organizing events, and arranging travel, accommodation, and transportation for staff and participants.
- Manage and monitor office inventory by keeping track of supplies, ensuring adequate stock levels, and organizing replenishment when necessary.
- Serve as the main liaison between FEED and the outsourced cleaning service provider, coordinating day-to-day support and escalating operational issues.
Qualifications:
- Bachelor’s degree in Business Administration, Finance, Accountancy, or a related field.
- Minimum 2 years of experience in finance, administration role or accounting roles, preferably within an International NGO.
- Strong knowledge of the Kenya tax laws, financial regulations, and reporting standards.
- Advanced analytical and problem-solving skills for financial data interpretation.
- Excellent attention to detail and accuracy in financial reporting and transaction processing.
- Strong verbal and written communication skills for financial discussions and reports.
- Ability to work independently and collaboratively in a fast-paced environment.
- High ethical standards, integrity, and reliability in financial management.
- Adaptability and proactive approach to financial challenges and improvements. Proficiency in Microsoft Office applications (particularly Excel) and accounting systems such as QuickBooks Online.
Perform other related duties consistent with the employee’s skills, experience, and capabilities as reasonably assigned
Desirable Attributes:
- Demonstrated ability to maintain a high level of integrity and confidentiality when handling financial and organizational information.
- Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Proactive, solutions-oriented mindset with the ability to anticipate needs and improve administrative and financial processes.
- Strong interpersonal skills and the ability to work effectively with diverse teams across different locations.
- Experience working in an international NGO environment or with donor-funded programmes.
- Familiarity with digital collaboration and document management systems such as SharePoint or similar platforms.
- Ability to manage multiple responsibilities while maintaining accuracy and attention to detail.
- Commitment to the values, mission, and safeguarding principles of Feed the Children.
Work Conditions:
- Office-based with occasional field assignments as required.
- May involve extended hours during financial reporting periods or audits.
- Regular coordination with the finance team, external auditors, and regulatory bodies.
Safeguarding Policy
FEED strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FEED holds a zero-tolerance policy against sexual exploitation, abuse and harassment. FEED expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FEED work is carried out in honest and fair methods, in alignment with the FEED Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
DISCLAIMER:
This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this description. Any essential function or requirement of this job will be evaluated as necessary should an incumbent or applicant be unable to perform the function or meet the requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent or applicant when possible.
How to apply
Please send your CV to email address: [email protected] by 18 May 2026. Please include the position you are applying for in the subject line of the email. Note that only shortlisted candidates will be contacted. FEED International reserves the right to not fill any advertised post.
