Finance and Grants Director, May 2026

Position: Finance and Grants Director

Department: Ethiopia Country Office, A/A

Summary Scope of Work:

The Finance and Grants Director is responsible for fiscal oversight, compliance and management of the Jhpiego Ethiopia Country Program. S/he is responsible for ensuring on-site financial accounting and bookkeeping system, ensuring compliance with donor, Government of Ethiopia and Jhpiego rules and regulations. The Finance and Grants Director is responsible for ensuring the financial integrity of all Jhpiego Ethiopia’s financial and grant management operations. The Finance and Grants Director will act as the primary financial liaison with the Jhpiego Headquarter office and maintain partner relationships with sub-grantees and other key partners. S/he Will supervise the activities of the finance team and the grants department.

Reporting Structure

Position Reports To: Country Director
Positions Supervised: Finance Manager and Grant, Contract & Budget Manager

Responsibilities: (include Leadership, Business Development, Management/Supervisory, budgeting)

All staff members of Jhpiego, regardless of the level of their responsibilities are expected to

model the mission and values stated above
participate in the business development process
contribute to the knowledge sharing and transfer process
make responsible decisions that result in time and cost containment and clear accountability

Result Areas:

Leadership

Support and manage the finance and grants team adopting a team approach; this includes training, supervising, mentoring, and developing staff capacities and recognizing outstanding performance as well as areas for development;
Maintain an up to date knowledge and awareness of changes to national and donor laws/regulations and propose changes or amendments to Jhpiego policies and procedures as required;
Lead by example and provide guidance to project teams to ensure cost effective operations across all programs and identify areas to reduce costs whilst maintaining quality;
Set standards to deliver efficient and transparent financial management systems across all Jhpiego Ethiopia programs and offices;
Oversee external and internal audits and finance reviews in coordination with HQ CFO’s Office.
Advise the Country Director, project directors and country management team on financial matters and propose solutions to address bottlenecks.

Award and Contracts Management

Support the development of /and or adapt existing internal procedures and processes to effectively monitor, execute and close grants in accordance with donor and Jhpiego regulations.
Guide project directors to ensure all programs are compliant with the award terms and conditions. Conduct regular compliance checks and ensure same for sub-grantees.
Resolve complex contractual issues regarding terms and conditions of contractual documents to minimize the risk to Jhpiego.
Provide support in negotiating the terms and conditions of contracts, grants, etc. liaising with the Baltimore based Contracts division to guide on allowability, etc.
Analyze financial administrative implications of contractual requirements and propose solutions to the Country Director in areas that require strengthening

Budgeting

Direct and follow-up the grant and finance teams to develop annual budgets or as required for new program development purposes, ensuring proper budgeting standards.
Responsible for close and continuous follow up and verification of level of efforts (LOE) being charged to various projects.
Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure.
Responsible for continuous follow up of projects and alert program leads and Country Director of any variances including under or over spending and propose immediate solutions.

Financial Management & Policies and Procedures

Develop and update financial policies and procedures in accordance with General Accepted Accounting Principles and International Public Sector Accounting Standards and ensure they are complaint with Government, donor and Jhpiego regulations and ensure their effective utilization;
Ensure compliance with Government of Ethiopia fiscal rules and regulations.
Ensure the financial integrity of all programs and support teams in coordination with Baltimore based finance team;
Develop and implement internal control systems and conduct risk assessments (including pre-award assessments for sub-grantees).
Support the tracking of cost share expenses as required by the award.
Have a sound understanding of the definitions of sponsored funds, general funds, service center and F&A rates, NICRA and provide guidance to project teams to ensure proper application of the rates;
Perform financial forecasting and trend analysis and provide reports on same;
Liaise with the HQ based Financial Administrator to review and update the monthly financial status report;
Ensure reporting requirements as per JHU, Jhpiego, donor and government standards.
Along with the Operations Department, ensure that all procurement procedures and processes adhere to donor requirements including where required waivers and prior approval for the donor and HQ based Chief Financial Officer.
Respond to and resolve external and internal audit/compliance review findings in coordination with HQ CFO’s office;
Support the Country Director in updating of the Country Office Delegation of Authority Matrix for approval with Jhpiego HQ and ensure it is done in accordance with the applicable policies and procedures.
Prepare financial reports, including pipeline analysis, monthly/quarterly project reports for project directors and as required by the donor and government.
Has in an in-depth knowledge of OMB Circulars A-21 and A-122 and train finance and non-finance staff on the use of USG OMB circulars.
Determine which clauses within the Federal Acquisitions Regulations (FAR) are applicable to each award.
Fully understand JHU’s policies and procedures; understand non-negotiable items based
on JHU’s policies and procedures

QuickBooks/Accounting

Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Advise the Country Director of changes to the Remote Imprest Fund;
Conduct the final review of the end of month financial reports prior to the Country Director’s approval.
Perform any other task as assigned by the Country Director.

Job Requirements

Required Qualifications

University degree in Accounting, Finance, Business or related field
Masters and/or CPA or equivalent
Minimum of ten years’ experience in professional accounting, financial management, budgeting or auditing, preferably within an international NGO, US Government Agency
Expert knowledge of professional management principles, theories, practices and terminology of the laws, regulations and procedure governing US agency financial management and contractual & procurement regulations.
Expert knowledge of Government rules and regulations concerning NGO financial management.
Expert knowledge of budget and fiscal procedures;
Fluent in speaking/reading/writing in English and Amharic.

Abilities/Skills: (Actions, i.e., negotiate, manage, exercise independent judgment, act as technical advisor, network, train, etc.)

Interpersonal Skill Requirements: Excellent communicator with highly developed interpersonal skills and the ability to work in a multi-disciplinary team.
Ability to establish and maintain effective working relationships with Government offices, NGOs, US Government Agencies, donors and other valuable stakeholders and partners and to skillfully and diplomatically interact with numerous counterparts;
Excellent decision-making skills and a results-oriented approach and problem-solving skills.
Demonstrated skills in facilitation, team building and coordination and ability to get the most out of a team.
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
Ability to work proactively and independently and organize and manage his/her own work and support others to do the same
Demonstrated computer literacy including proficiency with Excel, Word, Outlook, off the shelf accounting software, and preferably QuickBooks.

How to Apply

Applicant are expected to STRICTLY follow the below listed application procedures:

A well written motivation letter outlining clearly your visions in pursuing this specific role, with your updated resume and credentials suffice.
Please use E-mail [email protected] to submit your applications.
Note that also the position is opened for employees who have completed their probation period.

Equal Opportunity Employer

Jhpiego offers competitive salaries and a comprehensive employee benefits package. The winning candidate is expected to start within short period after finalization of the recruitment process.

More Information

Job City Addis Ababa

Addis Ababa

Jhpiego

Our History

Responding to the Changing Needs of Women and Families Worldwide

Since its founding in 1974, Jhpiego has been innovating to save the lives of women and families worldwide. From the first day, Jhpiego has been asking the question: How can we make lifesaving services available and accessible to the people who need them—all over the world?

Dr. Theodore M. King, an early innovator and champion for women’s health, was the moving force behind the founding of Jhpiego, an affiliate of Johns Hopkins University. In the early 1970s, King recognized the need to make physicians, nurses and administrators from developing countries aware of reproductive health breakthroughs, such as laparoscopy (a procedure used to inspect internal reproductive organs for infertility or to provide contraception by closing off the fallopian tubes) and modern contraceptives. Originally known as the Johns Hopkins Program for International Education in Gynecology and Obstetrics, the organization was funded through the United States Agency for International Development (USAID). Under King’s leadership, as a founder, trustee and later president of Jhpiego for 14 years, the organization conducted a steady stream of programs throughout the developing world.

How Did We Get from There to Here?

Early on, Jhpiego established itself as a leader in reproductive health training. Beginning in 1974, Jhpiego held training sessions on family planning/reproductive health for doctors and nurses in the USA In 1979, Jhpiego started its first in-country training programs in Tunisia, Brazil, Kenya, Nigeria, Thailand and the Philippines. From 1987 through 2004, Jhpiego conducted three global Training in Reproductive Health Projects, funded by USAID. Beginning in 1993, Jhpiego published learning materials on long-acting family planning methods.

Over the years—to respond more effectively to the needs of individual countries—Jhpiego became increasingly field-based and established its first field office in Kenya in 1993. Today, Jhpiego has field offices in more than 30 countries worldwide. Similarly, Jhpiego’s programming areas have expanded to meet changing needs in the field. In addition to family planning and reproductive health, Jhpiego now has expertise in maternal and child health, infection prevention and control, HIV/AIDS and infectious diseases.

Jhpiego’s work has also expanded to address reproductive health policy and guidelines and to support health systems strengthening. For example, in 1996 in Brazil, Jhpiego launched a performance and quality improvement approach, now known as Standards-Based Management and Recognition (SBM-R), which has since been implemented in 30 countries. SBM-R empowers health workers and facilities to improve the performance and quality of their services by providing them with the tools and methods they need to make decisions, solve problems and innovate at the local level.

Innovations in Training Methods and Technologies

In 1986, Jhpiego pioneered a competency-based training (CBT) approach that emphasizes learning by doing. CBT focuses on how the participant performs and promotes the trainer’s ability to encourage learning. Jhpiego also introduced the use of anatomic models for “humanistic training.” To minimize risk to clients, learners first practice on models until they achieve competency. In 1995, a clinical training skills manual—the cornerstone of Jhpiego’s training approach—was published. Using a systematic “training of trainers” approach, Jhpiego has created a global network of qualified physician, nurse and midwife trainers.

As early as 1984, Jhpiego collaborated with the University of the West Indies to deliver reproductive health courses, via satellite, to six islands in the Caribbean. In 1987, Jhpiego sponsored a global meeting on reproductive health education and technology with the World Health Organization (WHO) and introduced computer-assisted instruction to simulate clinical situations in several of its US-based courses. In 1995, ReproLine, an online source for reproductive health information, was launched. Today, Jhpiego continues to explore new learning technologies: mobile phones in Afghanistan, a computer-based learning management system in Ethiopia, computer-based training in Ghana, a distance learning program in Zambia.

Practical Solutions for Low-Resource Settings

Since the 1992 publication of its international reference standard Infection Prevention for Family Planning Service Programs, Jhpiego has been at the forefront in promoting evidence-based practices that can protect health care professionals, staff and clients from potentially life-threatening infections. To this end, Jhpiego has tested and introduced practical, low-cost infection prevention procedures that can be implemented effectively in settings with limited resources.

In developing countries, cervical cancer remains the leading cause of cancer deaths among women. In 1995, Jhpiego began research with the University of Zimbabwe to find a low-cost alternative to the Pap test that could make cervical cancer prevention a reality in low-resource settings. Based on the results of this research, Jhpiego helped form the Alliance for Cervical Cancer Prevention in 1999 and received funding from the Bill & Melinda Gates Foundation to expand its cervical cancer program. Since that time, Jhpiego has developed and piloted the single visit approach in which women are screened and treated during the same visit.

In 1995, Jhpiego began addressing HIV/AIDS and its integration with family planning services. Six years later, Jhpiego began work in HIV voluntary counseling and testing with a USAID-funded project in Jamaica. In 2002, Jhpiego received its first funding from the U.S. Centers for Disease Control and Prevention (CDC) for work in HIV/AIDS and, the following year, developed a global learning package on prevention of mother-to-child transmission of HIV—with CDC, WHO and university partners—to enable global scale-up. Also in 2003, Jhpiego began work on male circumcision for HIV prevention in Zambia. In 2008, Jhpiego developed a global learning package on male circumcision for HIV prevention with WHO and UNAIDS.

0 USD Addis Ababa CF 3201 Abc road Full Time , 40 hours per week Jhpiego

Position: Finance and Grants Director

Department: Ethiopia Country Office, A/A

Summary Scope of Work:

The Finance and Grants Director is responsible for fiscal oversight, compliance and management of the Jhpiego Ethiopia Country Program. S/he is responsible for ensuring on-site financial accounting and bookkeeping system, ensuring compliance with donor, Government of Ethiopia and Jhpiego rules and regulations. The Finance and Grants Director is responsible for ensuring the financial integrity of all Jhpiego Ethiopia's financial and grant management operations. The Finance and Grants Director will act as the primary financial liaison with the Jhpiego Headquarter office and maintain partner relationships with sub-grantees and other key partners. S/he Will supervise the activities of the finance team and the grants department.

Reporting Structure

Position Reports To: Country Director
Positions Supervised: Finance Manager and Grant, Contract & Budget Manager

Responsibilities: (include Leadership, Business Development, Management/Supervisory, budgeting)

All staff members of Jhpiego, regardless of the level of their responsibilities are expected to

model the mission and values stated above
participate in the business development process
contribute to the knowledge sharing and transfer process
make responsible decisions that result in time and cost containment and clear accountability

Result Areas:

Leadership

Support and manage the finance and grants team adopting a team approach; this includes training, supervising, mentoring, and developing staff capacities and recognizing outstanding performance as well as areas for development;
Maintain an up to date knowledge and awareness of changes to national and donor laws/regulations and propose changes or amendments to Jhpiego policies and procedures as required;
Lead by example and provide guidance to project teams to ensure cost effective operations across all programs and identify areas to reduce costs whilst maintaining quality;
Set standards to deliver efficient and transparent financial management systems across all Jhpiego Ethiopia programs and offices;
Oversee external and internal audits and finance reviews in coordination with HQ CFO’s Office.
Advise the Country Director, project directors and country management team on financial matters and propose solutions to address bottlenecks.

Award and Contracts Management

Support the development of /and or adapt existing internal procedures and processes to effectively monitor, execute and close grants in accordance with donor and Jhpiego regulations.
Guide project directors to ensure all programs are compliant with the award terms and conditions. Conduct regular compliance checks and ensure same for sub-grantees.
Resolve complex contractual issues regarding terms and conditions of contractual documents to minimize the risk to Jhpiego.
Provide support in negotiating the terms and conditions of contracts, grants, etc. liaising with the Baltimore based Contracts division to guide on allowability, etc.
Analyze financial administrative implications of contractual requirements and propose solutions to the Country Director in areas that require strengthening

Budgeting

Direct and follow-up the grant and finance teams to develop annual budgets or as required for new program development purposes, ensuring proper budgeting standards.
Responsible for close and continuous follow up and verification of level of efforts (LOE) being charged to various projects.
Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure.
Responsible for continuous follow up of projects and alert program leads and Country Director of any variances including under or over spending and propose immediate solutions.

Financial Management & Policies and Procedures

Develop and update financial policies and procedures in accordance with General Accepted Accounting Principles and International Public Sector Accounting Standards and ensure they are complaint with Government, donor and Jhpiego regulations and ensure their effective utilization;
Ensure compliance with Government of Ethiopia fiscal rules and regulations.
Ensure the financial integrity of all programs and support teams in coordination with Baltimore based finance team;
Develop and implement internal control systems and conduct risk assessments (including pre-award assessments for sub-grantees).
Support the tracking of cost share expenses as required by the award.
Have a sound understanding of the definitions of sponsored funds, general funds, service center and F&A rates, NICRA and provide guidance to project teams to ensure proper application of the rates;
Perform financial forecasting and trend analysis and provide reports on same;
Liaise with the HQ based Financial Administrator to review and update the monthly financial status report;
Ensure reporting requirements as per JHU, Jhpiego, donor and government standards.
Along with the Operations Department, ensure that all procurement procedures and processes adhere to donor requirements including where required waivers and prior approval for the donor and HQ based Chief Financial Officer.
Respond to and resolve external and internal audit/compliance review findings in coordination with HQ CFO’s office;
Support the Country Director in updating of the Country Office Delegation of Authority Matrix for approval with Jhpiego HQ and ensure it is done in accordance with the applicable policies and procedures.
Prepare financial reports, including pipeline analysis, monthly/quarterly project reports for project directors and as required by the donor and government.
Has in an in-depth knowledge of OMB Circulars A-21 and A-122 and train finance and non-finance staff on the use of USG OMB circulars.
Determine which clauses within the Federal Acquisitions Regulations (FAR) are applicable to each award.
Fully understand JHU’s policies and procedures; understand non-negotiable items based on JHU’s policies and procedures

QuickBooks/Accounting

Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Advise the Country Director of changes to the Remote Imprest Fund;
Conduct the final review of the end of month financial reports prior to the Country Director’s approval.
Perform any other task as assigned by the Country Director.

Job Requirements

Required Qualifications

University degree in Accounting, Finance, Business or related field
Masters and/or CPA or equivalent
Minimum of ten years’ experience in professional accounting, financial management, budgeting or auditing, preferably within an international NGO, US Government Agency
Expert knowledge of professional management principles, theories, practices and terminology of the laws, regulations and procedure governing US agency financial management and contractual & procurement regulations.
Expert knowledge of Government rules and regulations concerning NGO financial management.
Expert knowledge of budget and fiscal procedures;
Fluent in speaking/reading/writing in English and Amharic.

Abilities/Skills: (Actions, i.e., negotiate, manage, exercise independent judgment, act as technical advisor, network, train, etc.)

Interpersonal Skill Requirements: Excellent communicator with highly developed interpersonal skills and the ability to work in a multi-disciplinary team.
Ability to establish and maintain effective working relationships with Government offices, NGOs, US Government Agencies, donors and other valuable stakeholders and partners and to skillfully and diplomatically interact with numerous counterparts;
Excellent decision-making skills and a results-oriented approach and problem-solving skills.
Demonstrated skills in facilitation, team building and coordination and ability to get the most out of a team.
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
Ability to work proactively and independently and organize and manage his/her own work and support others to do the same
Demonstrated computer literacy including proficiency with Excel, Word, Outlook, off the shelf accounting software, and preferably QuickBooks.

How to Apply

Applicant are expected to STRICTLY follow the below listed application procedures:

A well written motivation letter outlining clearly your visions in pursuing this specific role, with your updated resume and credentials suffice.
Please use E-mail [email protected] to submit your applications.
Note that also the position is opened for employees who have completed their probation period.

Equal Opportunity Employer

Jhpiego offers competitive salaries and a comprehensive employee benefits package. The winning candidate is expected to start within short period after finalization of the recruitment process.

2021-02-27

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Finance and Grants Director 91 views0 applications

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