Finance and Operation Manager 77 views0 applications

Role profile

Location

Juba, South Sudan

Department

International

Reports to *(Job Title)*

Country Director

Salary Band

C

Matrix manager (if applicable)

3

Role definition

Role purpose

To proactively develop and manage key business and finance systems and processes within the country programme that effectively supports the country programme business model. It will proactively support the Country Manager on the strategic development of the frameworks for financial resilience and resourcing of the Country Programme and to promote proactive thinking on this with the finance, admin and support team. To provide inspired leadership in the area of operational excellence encompassing finance, logistics, people, security and the delivery of CA South Sudan strategy. To ensure that procedures are followed, and standards are met from country programme teams and that there is consistency across the country programme in terms of operations in country and business and financial controls, checks and balances. To ensure systems support the agreed corporate strategies and the country programmes core business. To lead the annual budgeting process within the country programme and professionally supervise specific finance, HR and administration staff within the country programme. To contribute to, and where appropriate lead on, cross-programme tasks related to the area of work.

To be responsible for developing, maintaining and implementing essential HR, IT, Information management and administrative and operational systems within the country to enable the team function smoothly and effectively. Proactively taking responsibility for making things work, for example managing the relationship and performance of external suppliers and service providers. To be responsible for provision of Tier 1 HR & IT support.

To support the professional development of finance, admin and support staff within the country program, as well as lead on People function building a motivated and professional team.

Key outcomes

· Country programme finance, human resources, administration and information systems and processes managed effectively to ensure seamless operations

· Effective and efficient business operational systems in place throughout the office for managing relationships with partners and external suppliers

· Senior Management for the country is provided with the necessary financial information to enable them to make decisions regarding strategy and plans.

· Local budgets, donor funded programmes and appeal funds are managed, reviewed regularly and corrective action taken as necessary.

· Christian Aid and donor financial and procurement policies and procedures are complied with and any issues arising from noncompliance dealt with swiftly and efficiently.

· Internal, external and donor audits are supported, and any actions dealt with.

· Provide leadership in the implementation of the audit recommendation and ensure that in collaboration with the management and program team that Risks and Internal System Control Assessment (RISCA) is up to date and recommendation fully implemented and complied to.

· Financial training needs of local Christian Aid staff are addressed.

· Compliance with Christian Aid policies, procedures and standards in the areas of HR, IT, Information Management, Administration and general operational systems.

· Tier 1 operational and IT support, including legal, office environment, managing contracts and local procurement.

· All financial returns and reconciliations are accurate and submitted for processing in a timely fashion.

· Provide HR Tier 1 support (throughout the employee life-cycle), ensure compliance with CA policies and local laws, giving guidance and support on people management in country.

· Help promote a company culture that encourages top performance and high morale

Role agility

Expected travel per annum

Over 75 days

On call/unsocial hours Yes

Surge capacity for emergency responses Choose an item.

In order to respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures making flexibility and a project based working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement. Any reasonable duty may be assigned that is consistent with the nature of the job and its level of responsibility, and employees may be required to change the focus of their role from time to time.

Role context **

The role works within the finance, ICT & Peoples role family in the International Department. It is responsible for overseeing all aspect of Christian Aid South Sudan finance and operation (human resources, HR, ICT, logistics and Procurement) The post holder works closely with the Country Director to set the direction of operations and finance in country program.

The post holder acts as a facilitator and HR responsible to promote positive labour relationships and engender positive working environments. To succeed in the role the post holder will need to establish personal and professional credibility and be able to lead and deliver suitable HR solutions that lead to organisational success. In this role, the post holder will need to be confident, assertive but adaptable and be able to demonstrate initiative as the role requires a broad knowledge of employment law, tax and benefit information.

Role requirements

Relationships

External Liaising with external stakeholders at all levels to achieve role objectives and purpose. This includes, Suppliers, Service Providers and Regulatory Institutions, Employment and labour institutions, Banks, Financial Institutions, Donors, Partners, external auditors.

Internal This role is line-managed by the Country Director and is a key member of the SMT. The role will have contact with other members of the local finance team, local programme staff and may have contact with the International Finance, ICT and Regional Peoples team.

Decision making

Budgetary/savings responsibility Close collaboration with vendors/supplier to have the best possible quality for goods and services, at reasonable/negotiated prices, which should represent value for money. The post holder contributes the management of the budgets and resources of the Operations and Finance Unit and plays a key advisory role to the Country Director as the budget holder. Compliance and control procedures ensure that Christian Aid’s financial and operations base is protected. The post holder supports finance and operations staff within the country program in ensuring good financial, HR, security, IT, and logistics management practice.

Click here to enter text. Outline the level of authority and accountability in decision making, what resources is the post holder responsibility for? Frequency of decision making?

Analytical skills

Work is varied and complex involving different factors or facets that relate both to their own area of work and is likely to have wider cross-functional implications, and according to country contexts. Expected to take account of the wider and longer-term consequences of their own and others’ ideas, recommendations and decisions. Risk assessment is an important part of developing the solution.

Work also spans the entire employee life-cycle, putting policy into practice and managing organisational change therefore requiring considerable initiative and judgment in dealing with sensitive issues. Ability to link key administrative processes to overall country program management for greater outputs

Developing self and others

Number of Direct reports 2 Click here to enter text.

Overall people management responsibility 2 Click here to enter text.

Has direct responsibility for developing, coaching, technical support and motivating colleagues/project team members, including those who report through others to bring the standards of the Finance, HR and operations up to those expected by Christian Aid. Will monitor performance review and development planning and activities within the function/across major projects to ensure that best practice is being met and there is compliance with the local laws. Continuously look for opportunities for self-development. Give and receive honest and open feedback in a timely manner. Take personal initiative to deliver on responsibility under supervision. Able to request support in the execution of duties and taking advice

Role related checks

Child protection clearance Choose an item. Counter terrorism screening Choose an item.**

Person specification

Applied skills/knowledge and expertise

Essential

· Qualified IFAC/CPA/ACCA accountant

· Intellect or qualifications equivalent to level of degree or MBA

· Ability to contribute to local Senior Management’s strategy and plans

· Experience of leading a finance and operations function and of managing a small team

· Professional qualification (or equivalent) in Human Resources or Information Management

· Verbal and written fluency in English

· At least 3 years’ experience leading operations at a senior level.

· Experience of statutory reporting, preferably in the not for profit sector.

· Experience of strategic planning, budgeting and developing successful models of management reporting.

· Ability to build respect for the value adding nature of financial information.

· Knowledge of VAT, tax and trading issues.

· Knowledge of complex accounting systems.

· Ability to explain complex financial issues to non-financial staff.

· Experience with a wide array of support services to program teams including safety and security and logistics.

· Proven experience in supporting the quality delivery of institutional donor grants including EU, ECHO, DFID among others.

· Experience with financial management and operations support to humanitarian programs in complex emergencies, preferably in the DRC.

· Familiarity with logistics in emergencies

· Familiarity NGO safety and security

Desirable

· Good practical knowledge of SUN Accounting system.

· At the early stages of an IFAC accountancy qualification.

· Experience of financial management in the humanitarian and development sector.

· Experience managing teams remotely.

· Experience of the legislative environment of UK charities.

· Experience of foreign exchange /treasury management.

· Knowledge of development and humanitarian issues.

· Heightened environmental and socio-cultural awareness

Digital/IT competencies required

Word, Excel, PowerPoint

Intermediate**

Web content design & development

Basic

Internet based collaboration tools and video calling

Intermediate**

Social Media

Basic

Data Visualisation

Intermediate

**

DATE CREATED

12/11/2020