Job Title: Finance Assistant (Temporary)
Duty Station: West Nile – Arua
Reporting to: Finance & Administration Associate Manager – West Nile
ZOA is looking for a Finance Assistant to support the West Nile program. The Finance Assistant will be responsible for assisting the Finance & Administration Associate Manager in carrying out financial procedures according to ZOA policies. Finance Assistant will also support in cashbook management, mobile money payments, both hard copy and digital filing of financial documents & posting in ERP
Responsibilities
Administration of cash and bank transactions
- Process timely payments for approved cash transaction by either cash or Beyonic payment system.
- Review Mobile Money payments against Mobile Money Registration /consent forms, Participant registration/attendance forms, Cash transaction forms, and all related support documentation from the Activity implementing teams.
- Maintains cash and an updated cash ledger on a weekly and monthly basis ensuring that it reconciles.
- Ensure that documentation for all payments is complete in compliance to set policies.
Maintain both hard copy and digital filing system for all payments and finance related documents. - Ensure correctness of ERP entries.
- Keeps track of all work advances and advises the supervisor on their status regularly.
- Stamping of approved vouchers, proper filling and digital documentation of cash payments
- Support any audits in the West Nile under guidance of the Finance & Administration Associate Manager
- Maintains weekly cash and monthly counts reporting.
Accountability
- Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
- Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures.
- Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach.
Other additional roles
- Follow all procedures provided by the Finance & Administration Associate Manager and the Finance Manager at country office.
- Perform other duties as assigned.
Requirements
Knowledge & Experience:
- Degree or diploma in Accounting, Finance, Business Administration or any related field.
- At least a minimum of INGO three years’ experience.
- Proven relevant work experience in finance and administration.
- Strong accounting skills including preparing Bank Reconciliation, Withholding Tax Schedules, Work Advance maintenance, Cash reconciliation; Good knowledge of financial practices.
- Fluent command of English; as well as excellent written and spoken communication skills.
- Practical experience in any of the accounting packages, Unit4(ERP) would be an added advantage.
- Excellent knowledge of computer applications, in particular proficiency required in (Ms Excel, and use of ERP and SharePoint).
- Preferably some cross-cultural experience in a development setting.
Skills:
- Good communication, writing and facilitation skills.
- Innovative, creative and enthusiastic.
- Good computer skills: Ms Excel and Ms Word.
- Self-motivator, able to work with limited supervision.
- Able to ride a motorbike in field conditions, holding a valid driving license is an added advantage.
Attitude:
- High level of personal integrity.
- Flexibility and adaptability.
- Interpersonal and cross-cultural sensitivity.
- Able to work under pressures and meet deadlines.
- Able to work in a sometimes fluid and innovative environment.
- Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)
Salary and other terms of employment
The Finance Assistant will be based in the Arua office, West Nile and may be requested to travel regularly to our sub office in Rhino Camp settlement to support programme teams on finance matters, or to address priority finance issues. This will be discussed in advance so that full planning can be done.
The role is 1.0 FTE (40 hrs/ week). Working hours are outlined in the ZOA Uganda Employee handbook. Some flexibility on working hours may be required, e.g., for travel at weekends, or during reporting times.
The role is recruited at Grade 2.1 in the ZOA Uganda 2024 salary scale.
To apply for the position, please submit your CV and letter of application in writing to the Human Resource Department ZOA Uganda and sent through the job.
Closing date: Monday 6th May 2024 at 5:00 PM
Persons living with disability are encouraged to apply. Only shortlisted applicants shall be contacted.
Because ZOA highly values Integrity, we expect all colleagues to sign up for and adhere to our Code of Conduct. As part of its recruitment process, ZOA carries out rigorous background and reference checks for all candidates, which will include checking government sanction lists and possibly criminal records. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire, the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). This Statement of Conduct adopts the definitions used in the Scheme. The provision of references by ZOA will be subject to the scheme as well.
