Position: Finance Intern
Department: Finance
Duty Station: Nairobi
Starting Date: 20th July 2025
Type of Contract: Fixed
Duration: 3 months (with possibility of extension)
I. Background on Acted
Acted is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. Acted provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
Acted is looking for professionally confident, self-motivated, experienced and committed team player to fill the Finance Intern position based in Nairobi, Kenya.
OBJECTIVES
- Ensures proper physical and digital archiving of the finance department
- Accurate bookkeeping of Acted’s financial operations
- Compliance of Acted finance documents
FUNCTIONS
Archiving:
- Checking the finance documentation (expenses, advances …. )
- Proper physical and digital archiving of the finance documentation
- Assist from time to time in reviewing field finance vouchers.
Accounting:
- Assisting in updating the cash books of the Nairobi office
- Preparing the payment vouchers
- Assisting the Senior Finance Officer in the monthly accounting through preparation of the reconciliation statement, scanning the end month’s documents, counter checking vouchers against the cashbook ….
- Assist in consolidation of the V1 closure documents.
Reporting:
- Reporting on the debt follow-up and contract follow-up to the Senior Finance Officer
- Preparation of the Red-Cell Game report when requested
Other:
- Collecting the information on cash disbursement for the Nairobi Office
- Assisting performing the petty cash management
- Any other duty as may be requested by the supervisor
PROTECTION MAINSTREAMING
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, Acted staff, partner agencies, casual labours etc).
KEY PERFORMANCE INDICATORS
Cashbooks are maintained with no errors
- Payment vouchers are brought to the manager without mistakes
- Finance documents are properly archived at all times
TECHNICAL SKILLS
- Bachelor’s degree in accounting, Business Administration, or a related field.
- Basic understanding of humanitarian principles and activities.
- Sound understanding/experience in financial processing and management.
- Excellent skills in Microsoft Word, Outlook, and Excel.
- Keen to detail and accuracy required and willing to learn.
- Strong organizational skills and meticulous attention to detail.
- Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
- Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
- High level of integrity and honesty.
How to apply
Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 11th July 2025 with the subject line “Finance Intern-Nairobi”
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note that only shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
-Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and strives to recruit those who share our values.
– All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
– All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.
– Managers will have a special responsibility to foster a safe environment.
– Misconduct can lead to serious disciplinary sanctions.
