Position Title: Finance Manager
Location: Nairobi
Reports to: Head of Support Services (HoSS)
Position Summary:
The Finance Manager is responsible for overseeing the financial operations of the organization, ensuring sound financial management, budget control, and regulatory compliance. This role includes managing accounting functions, preparing financial reports, maintaining donor funding requirements, and supporting strategic financial planning to advance the PWJ’s mission effectively. The Finance Manager works closely with country and field finance officers, program teams, and external auditors to ensure the integrity and efficiency of financial operations.
Key Responsibilities
1. Financial Planning and Budget Management
- Support to develop donor’s financial proposal and oversee donor’s budgets, ensuring alignment with the organization’s goals and donor requirements.
- Monitor budget implementation, track expenses, and provide regular budget variance analysis.
- Closely work with HoSS, Area Managers and CR to create accurate budget forecasts and adjust plans as necessary.
2. Financial Reporting
- Prepare timely and accurate financial statements, including monthly and annual reports for management and Head Quarter (HQ).
- Ensure compliance with local and international accounting standards and donor-specific reporting requirements.
- Generate cash flow projections and analysis to support financial stability.
3. Grant and Donor Management
- Oversee grant budgets, ensuring compliance with grant agreements, donor guidelines, and internal policies.
- Prepare financial reports for donors as per contractual obligations.
- Support grant proposal budgets and financial sections, working closely with the programs team.
4. Internal Controls and Compliance
- Implement and monitor effective internal control policies and procedures to safeguard assets and ensure accurate financial records.
- Ensure compliance with local laws, tax regulations, and financial guidelines applicable to non-profits.
- Coordinate audits and work with auditors to ensure timely and accurate completion.
5. Accounting and Payroll Management
- Oversee daily accounting operations, including accounts payable, accounts receivable, and general ledger functions.
- Ensure monthly reconciliation of all bank and cash accounts.
- Coordinate with HR Officers for payroll processing, benefits administration, and ensure compliance with labor laws and PWJ policies.
- Maintain an accurate and organized system for financial documentation.
6. Financial Analysis and Strategy
- Analyze financial data and trends to support strategic decision-making.
- Provide recommendations to senior management on cost-saving measures, resource allocation, and potential financial risks.
7. Team Leadership and Development
- Manage and mentor finance staff, fostering a collaborative and high-performance culture.
- Provide training to staff on financial procedures, budgeting, and compliance as needed.
- Support cross-departmental collaboration on financial processes and reporting.
Qualifications
- Bachelor’s degree in finance, accounting, or a related field (Master’s degree or CPA/CA certification is a plus).
- Minimum of 5 years of experience in finance management, ideally within the NGO or non-profit sector.
- Proficiency in accounting software (NetSuite Oracle) and advanced skills in MS Excel.
- Strong understanding of international and local NGO financial regulations, donor compliance, and accounting principles.
- Excellent analytical, organizational, and communication skills; ability to work under pressure and manage multiple tasks.
Interested and qualified candidates are invited to send a cover letter (1 page) and resume (3 pages) as one pdf document no later than 24th January, 2025 to [email protected] with the subject Finance Manager. In your cover letter please reflect on your motivation for taking this post and expected remuneration/rewards. Only shortlisted candidates will be contacted.
