Finance Officer 60 views13 applications

Department: Operation

Location: Abuja

Reports to: Finance Manager

Application Closing Date: 6th January 2025

WHO WE ARE

PSI is a leading global health organization with programs targeting malaria, child survival, HIV/AIDS and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world’s most vulnerable populations to lead healthier lives.

PSI’s core values are a belief in markets and market mechanisms to contribute to sustained improvements in the lives of the poor; results and a strong focus on measurement; speed and efficiency with a predisposition to action and an aversion to bureaucracy; decentralization and empowering our staff at the local level; and a long-term commitment to the people we serve. PSI has programs in 67 countries.

JOIN US! POSITION DESCRIPTION

We are seeking a dedicated and passionate Finance Officer to join our team. The Finance Officer will be responsible for ensuring efficient financial management and compliance with PSI’s policies and donor requirements. This role involves maintaining financial records, preparing budgets, processing payments, and providing financial analysis to support project implementation. The Finance Officer will also be responsible for performing essential banking functions, accounts and disbursement management, payroll functions, and handling other routine accounting duties.

RESPONSIBILITIES OF THE JOB:

1. Banking Functions:

• Pay bills and write checks as needed to maintain the smooth operation of the organization’s financial obligations.
• Process fund transfers and record deposits accurately in the accounting system.
• Scan and attach bank-related documents in SharePoint for easy access and record keeping.

2. Accounts and Disbursement Functions:

• Ensure timely processing of payments, ensuring all payments are properly supported and documented, up to the filing stage.
• Ensure that proof of payment is attached to every payment voucher prior to filing and ensure payments are in compliance with the company’s procedures.
• Ensure all statutory payments (e.g., taxes, pensions, gratuity) are processed on time.
• Maintain petty cash, including custodianship, posting the petty cash log, and performing monthly reconciliation.

3. Payroll Functions:

• Collect information and prepare payroll payments for employees.
• Prepare monthly payroll, including payroll deductions and payment uploads.
• Prepare and maintain schedules for tax, pensions, gratuity, and other statutory deductions.

4. Other Accounts Functions:

• Perform routine calculations to produce analyses and reports as requested by the supervisor.
• Oversee and manage individual staff accounts as required.
• Maintain and track staff advances, ensuring timely retirement and proper documentation.
• Review expense reports, ensuring all calculations and data entries are accurate.
• Reconcile discrepancies or errors identified by liaising with employees and/or consultants.
• Review and adhere to program budgets, ensuring accuracy and compliance.
• Report any troubling findings or suspicion of wrongdoing to the appropriate authorities.
• Assist in preparing regular financial reports and ensure their accuracy.
• Adhere to PSI’s financial policies and procedures.
• Answer questions and provide assistance to stakeholders, customers, and clients as needed.
• Suggest changes or improvements to enhance accuracy, efficiency, and cost reductions.
• Collaborate with team members to ensure PSI Nigeria’s goals, objectives, and results are met on time.
• Write and post cheques, pay bills, record deposits, and enter receipt vouchers in QBE.
• Initiate bi-weekly Operating Advance Request (OAR) by collating and consolidating documents for review, approval, and processing of transfer.
• Perform any other duties as assigned by the supervisor.

QUALIFICATIONS:

• BSC/HND in Accounting, Finance, Business, Economics or a related field
  • Professional certification (or part qualification) in accounting (e.g., ACA, ACCA, CPA) is an advantage.
  • At least 3–5 years of experience in a finance/accounting role, preferably within an NGO or donor-funded project.
  • Strong knowledge of financial regulations, accounting principles, and donor requirements.
  • Proficiency in QBE accounting software, and MS Office, especially Excel.
  • Excellent mathematical skills and understanding of data privacy standards.
  • Integrity, honesty, and customer-service skills.
  • Solid communication skills, both written and verbal.
  • Familiarity with business principles and practices.
  • Superior attention to detail.
  • Excellent organizational skills; planning skills; problem-solving skills; analytical skills; critical thinking skills.
  • Excellent computer skills, particularly with spreadsheets and calculation software.
  • Passionate about working on international health and development, with a focus on all reproductive health issues.
  • Proven ability to work with many people across diverse backgrounds.
  • Ability to juggle multiple competing deadlines while staying organized and paying special attention to details.
  • May involve working extra hours during peak financial reporting periods.

The Candidate we hire will embody PSI’s Cooperate value:

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
• Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
• Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

*Applications shall be reviewed on rolling bases.