Finance Officer 56 views3 applications

Peace Winds Japan (PWJ) is a Japanese Non-Governmental Organization established in 1996. PWJ has been providing humanitarian and development assistance for people affected by forced displacement and natural disasters in more than 20 countries in the world. PWJ launched its mission in Kenya in 2012 and has been implementing projects funded by various donors, including UN agencies and the government of Japan, in the shelter, WASH, infrastructure development, livelihood, and food security to ensure that refugees and host communities access essential services and grow toward self-reliance.

Position Overview:

PWJ is seeking a highly motivated and detail-oriented individual to join our team as a Finance Officer in Kakuma. The successful candidate will play a crucial role in ensuring the efficient and effective management of financial processes and budget control.

Roles & Responsibilities:

The Finance Officer under the general supervision of the Area Manager and within the limits of Peace Winds Japan Kenya policies and procedures coordinates the facilitation of field activities and functions within PWJ. The Finance Officer will work closely with the management teamand other staff to perform a variety of tasks including, but not limited to:

• Provide support for preparation of donor financial reports and ensure complete, accurate reports and documentation are submitted to the Country Finance Department;
• Support Country Finance Department for complying with policies and procedures related to financial management;
• Ensure effective financial planning, budgeting, and expenditure tracking for different donor activities;
• Review vouchers and documentation supporting field transactions. Identify risks and non-compliance with PWJ and donor regulations and control procedures. Work with program team to develop risk mitigation plan as required.
• Support Country Finance Department for disbursement of funds and upload invoices of sub-contractors or suppliers into the NetSuite ERP System;
• Ensure that field transactions are booked to the designated activity codes;
• Support Country Finance Department for finalizing monthly financial report and submit to HQ on time;
• Manage and analyze cash positions of the field office;
• Provide training and support to program staff to improve their financial management skills;
• Offer guidance on financial aspects of procurement and sub-contracts;
• Support HR Officers for monthly payroll process together with incentive and casual worker’s payments;
• Provide support Country Finance Department for calculations of tax and social security, reporting and submission of withholdings, and facilitate payment to government;
• Prepare monthly cash/bank reconciliation; and
• Other duties as and when assigned by the Supervisor.

Requirements:

• A bachelor’s degree in Finance, Business Administration, Accounting or related field with minimum of five years of experience or Master’s Degree in Finance, Business Administration, Accounting or related field with minimum of 5 years of experience.
• High knowledge of financial management and accounting systems processes, preferably in a humanitarian or non-profit organization.
• A comprehensive understanding of current accounting and taxes and accepted best practices;
• Proficient in NetSuite ERP System.
• Excellent planning and organizing skills and ability to adhere deadlines.

General Employees’ Obligations and Responsibilities

• The Employer stipulates the right to assign the Employee any other kind of work derived from his/her specialization. In case of urgent work and such like the Employee may be requested to work overtime as well as during public and other holidays.
• Deliver project objectives within time, resource and budget constraints.
• Correctness and completeness of given tasks.
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness.
• Maintain confidentiality of all information gained from employment within, not publicly.
• Representing and upholding the values, policies and procedures of PWJ at all times.
• Your schedule is subject to change at any time according to the organization needs.
• Behave in a professional manner at all the times with the understanding that the public associates your behavior with PWJ.

Duration and Contract Type:

From April to December 2025. renewable contract based on performance and funding availability.