Job Title Global Logistics Manager – Global Support Unit**
Organisation Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance**
Organisation Description
Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting projects in Health, Nutrition, WaSH as well as Food Security & Income Generation worldwide.
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Job Location **Kampala, Uganda, with frequent travel to project locations
Closing Date Application Tuesday, June 09, 2020
Interviews are scheduled 18 – 25 June 2020
Job Responsibilities and Accountabilities
Overall job purpose
The Global Logistics Manager – Global Support Unit will be responsible for leading and controlling strategic and operational logistics topics across all Johanniter Project Countries. S/He will be accountable to ensure that the organizational logistics strategy is delivered through a new global support operating model which complies with Johanniter Logistics Environments guidance and organizational overall objectives. S/He will provide guidance and support to the country offices’ logistics teams and Johanniter partner organisations, through training in order to empower them to perform and comply in a more accountable manner toward beneficiaries and donors.
Reporting lines
Reporting to: Head of Global Support Unit (First level disciplinary supervisor)
Head of Logistics and Disaster Response – HQ Berlin (First level technical supervisor)
Supervising: National Logistics Staff working in Global Support Unit
Receives technical advice from:
Gives technical advice to: Head of Missions and international/national Logistics Staff in Country Offices
Standing in for: Senior Finance Manager – Global Support Unit
Represented by: Senior Finance Manager – Global Support Unit
Tasks
Logistical Management & Reporting
- Implementation of new Global Logistics Management and Reporting Structures, with full involvement of all key stakeholders
- Work closely with HQ logistics desk and Country Offices to improve logistical systems and processes in project countries
- Assist in introducing change and effective standardisation, where requested, as part of the global improvement to provide timely and appropriate logistical information to HQ and Country Offices
- Provide technical support and guidance to Country Offices and partner organisations
- Provide feedback to Country Offices and HQ regarding procurement processes and quality of documentation
- Responsible for review of documentation for procurements, inventory, insurance and asset management of goods and services (second level control)
- Responsible to ensure that procurement reviews are performed on a global scale in close cooperation with the finance department of the Global Support Unit
- Assist Country Offices with the review of all logistics documents with main emphasis on procurement documentation and donor requirements (e.g. Note concerning procurement)
- Assist Country Offices with the process of the pre-qualification of suppliers and with the establishment of framework contracts in Country Offices
- Develop standards for country and donor audits i.e. templates, TORs, lessons learned and ensure implementation of auditors’ procurement recommendations
- Support Country Offices in logistical partner assessments and review partner and project contracts regarding procurement issues
Capacity Building
- Actively lead, develop and supervise a fit for purpose logistics team in the Global Support Unit
- Visits to respective countries to help ensure quality is maintained in all aspects of logistical management
- Arrange and perform trainings and coaching for logistics staff in Country Offices and for partner organisations to make sure common standards are maintained
- Enable logistics staff in Country Offices to provide capacity development to partners and non-logistical staff to increase their competence related to logistical issues
- Enable logistics staff to prepare all logistical reports and donor reports in line with various reporting requirements
- Participate in the recruitment process & selection of logistics staff in assigned countries
Person Specification
Professional Qualification and Experience:
Essential:
- Relevant Bachelor’s degree from a recognised university (preferably in Logistics/Procurement or minimum 3-5 years logistical/ procurement experience, with at least one year in a managerial position at a NGO)
- Knowledge of NGO donors and their procurement documentation requirements (e.g. AA, BMZ)
- Experience of conforming with external donor and statutory compliance requirement
- Fluency in English , orally and in writing
- Solid understanding of logistics processes
- Proven experience in delivering trainings for logistics and non-logistics staff
- High degree of computer literacy
Desirable:
- Experience in working with partner organisations (Capacity development)
- Understanding of humanitarian programming
- Knowledge of French and Spanish is an asset
Skills
- Ability to lead, manage and supervise multi-cultural staff in multiple and remote locations
- Excellent communication skills, orally and in writing, with the ability to present logistical matters to all stakeholders including non-logistical managers.
- Knowledge and experience of modern approaches regarding didactics and methodology for performing trainings
- Self-motivated and ability to adapt to new situations and needs.
- Ability to work in a team and motivate colleagues and staff of partner organisations
- Analytical skills, attention to detail and organisational skills
- Confident appearance, assertiveness and ability to deal with conflict combined with pragmatic approach
- Willingness to travel
Terms and Conditions
Start date: Wednesday, July 01, 2020. The starting date may be delayed due to restrictions related to the Corona crisis
Contract duration: Definite contract for 12 months (with possible extension)
Remuneration: Between 48,332€ – 50,876€ annual gross salary (in line with Johanniter AVR DWBO Annex Johanniter internal tariff and depending on relevant previous working experience.
Benefits: Annual special payment (prorated depending on length of service within the year);
Social security provisions (lump sum 375€ per month) (for expats not falling under social security)
International insurance package
29 days annual paid leave
Yearly home flight (for contracts > 1 year)
Cost of Living Allowance (currently 1020€ per month.
Please note that this position is unaccompanied.
How to apply
Contact and application process
Applications for this position (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) should be sent to: [email protected]. Please indicate “Global Logistics Manager – GSU” in the subject line of your e-mail and mention your earliest date of availability.
Only complete applications will be considered. Only short-listed candidates will be notified.
Please note that during the process of recruitment, selection and appointment, Johanniter requires background checks (incl. criminal record and reference checks) to protect the vulnerable and prevent abuse.
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Please be advised, that due to the urgency of the situation, we might start short-listing even before the end of the closing date.
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More Information
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