Global Payroll Analyst 236 views0 applications


POSITION SUMMARY:

Based at Columbia University with operations in more than 40 countries, ICAP is a leader in global public health, internationally known for tackling the world’s toughest health challenges—from HIV to tuberculosis, from malaria to maternal and child health, and the growing problem of noncommunicable diseases, and most recently, the COVID-19 pandemic. Through innovative research, collaborative technical assistance, and a focus on strengthening health systems, ICAP helps to create better, more accessible, health services to reduce the burden of illness on people and communities. A beacon for inspiring change, ICAP disseminates knowledge and best practices to inspire better population health worldwide. As a highly valued member of the ICAP Finance Unit, the Global Payroll Analyst will report to the Senior Director, Strategic Initiatives and work collaboratively with colleagues across ICAP to review the monthly global payroll. The incumbent will ensure compliance with ICAP and University policies as well as with local labor law requirements and prevailing employment practices.

MAJOR ACCOUNTABILITIES:

• Verify accuracy of information provided on the monthly payroll files prepared by the country office teams including new hires, end of employment dues, allowances, bonuses for each employee to ensure that employees are paid correctly and within the payroll deadlines

• Complete detailed monthly payroll variance analysis (eg. Gross-to-net, taxes, statutory and non-statutory deductions, etc.) and reconciliation in order to inform management of variances that require further review

• Prepare and maintain accurate records and reports of payroll transactions

• Develop in-depth knowledge of allowances policies, country office local hire manuals and ICAP Standard Operating Procedures

• Partner with ICAP country office based HR and Finance colleagues and the global payroll vendor to resolve employee payroll issues

• Act as a super user of the global payroll system to create reports and respond to audit and ad-hoc payroll data requests

• Escalate payroll related issues, seek advice when faced with complex issues/problems and propose reasonable solutions

• Actively participate in the onboarding process of new hires to provide training and coaching on payroll processes and system and provide refresher trainings upon request

• Act as an advisor on routine payroll related enquiries where the answer is defined by a clear precedent or established procedures

• Identify gaps and seek opportunities for continuous payroll process improvement and suggest appropriate corrective action to Senior Management which can simplify, automate, improve accuracy and/or enhance controls.

• Provides strict protection and respect of confident information and records

• Develop annual payroll calendar for review and approval

• Liaise with global payroll vendor to review and maintain current employee access

• Identify global payroll trends and share recommendations for improvement with the team • Complete other relevant duties and ad-hoc projects as assigned

EDUCATION:

• Bachelor’s Degree required, Business Administration or Accounting degree preferred

• Payroll certification or certificate in global payroll management preferred

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:

• 5+ years of experience preparing payroll for a global organization, non-profit or NGO’s

• 3+ years of experience with a global payroll system and development of payroll reports

• Excellent analytical skills and advanced working knowledge of Excel and Microsoft Suite

• Ability to think critically and conduct complex payroll analysis of multi-country payrolls

• Excellent communication skills, both verbal and written with the ability to build rapport and trust with colleagues and vendors

• Ability to develop a clear understanding of payroll processes and their application and new software, applications and processes

• Effectively manage of strict deadlines

• Awareness of when to refer non-routine enquiries to more senior colleagues

• Demonstrated proactiveness and ability to take ownership of role

• Effectively balance independent work while embracing teamwork

TRAVEL REQUIREMENTS:

• 4 to 6 trips per year lasting 1 to 2 weeks may be required

More Information

  • Job City South Africa
  • This job has expired!
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ICAP at Columbia University's Mailman School of Public Health supports programs and research that address HIV/AIDS and related conditions and works to strengthen health systems. ICAP currently supports HIV/AIDS prevention, care and treatment programs in 13 African countries including: Côte d'Ivoire, Ethiopia, Kenya, Lesotho, Mozambique, Nigeria, Rwanda, South Africa, Swaziland, and Tanzania. ICAP supports several hundred project sites, which provide HIV prevention, care and treatment to hundreds of thousands of individuals.

Launched in 2004 as the International Center for AIDS Care and Treatment Programs, ICAP is led by its Director Wafaa El-Sadr. With a special emphasis on family-focused care, use of multidisciplinary teams, attention to the multitude of needs of individuals at risk for or living with HIV/AIDS, ICAP programs include HIV counseling and testing, prevention of mother-to-child HIV transmission, comprehensive HIV care, antiretroviral therapy, and management for related conditions, such as tuberculosis.

ICAP's goal is to build capacity for the implementation of diverse programs and to support the strengthening of other aspects of health systems, such as the renovation of health facilities, the training and mentoring of health care providers, and building the capacity of program managers and administrators. Such programs include Clinical Mentorship Systems Training and the ICAP Nurse Capacity Initiative. In addition, ICAP supports a Student Opportunities Program for undergraduate and graduate student from all disciplines.

ICAP partners with both public and private organizations, including ministries of health, the World Health Organization, and UNAIDS. Partnerships with non-governmental and community-based organizations, as well as faith-based groups, address care for at-risk populations, including children, and create income-generating projects for people living in affected communities.

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0 USD South Africa CF 3201 Abc road Fixed Term , 40 hours per week International Center for AIDS Care and Treatment Programs (ICAP)

POSITION SUMMARY:

Based at Columbia University with operations in more than 40 countries, ICAP is a leader in global public health, internationally known for tackling the world’s toughest health challenges—from HIV to tuberculosis, from malaria to maternal and child health, and the growing problem of noncommunicable diseases, and most recently, the COVID-19 pandemic. Through innovative research, collaborative technical assistance, and a focus on strengthening health systems, ICAP helps to create better, more accessible, health services to reduce the burden of illness on people and communities. A beacon for inspiring change, ICAP disseminates knowledge and best practices to inspire better population health worldwide. As a highly valued member of the ICAP Finance Unit, the Global Payroll Analyst will report to the Senior Director, Strategic Initiatives and work collaboratively with colleagues across ICAP to review the monthly global payroll. The incumbent will ensure compliance with ICAP and University policies as well as with local labor law requirements and prevailing employment practices.

MAJOR ACCOUNTABILITIES:

• Verify accuracy of information provided on the monthly payroll files prepared by the country office teams including new hires, end of employment dues, allowances, bonuses for each employee to ensure that employees are paid correctly and within the payroll deadlines

• Complete detailed monthly payroll variance analysis (eg. Gross-to-net, taxes, statutory and non-statutory deductions, etc.) and reconciliation in order to inform management of variances that require further review

• Prepare and maintain accurate records and reports of payroll transactions

• Develop in-depth knowledge of allowances policies, country office local hire manuals and ICAP Standard Operating Procedures

• Partner with ICAP country office based HR and Finance colleagues and the global payroll vendor to resolve employee payroll issues

• Act as a super user of the global payroll system to create reports and respond to audit and ad-hoc payroll data requests

• Escalate payroll related issues, seek advice when faced with complex issues/problems and propose reasonable solutions

• Actively participate in the onboarding process of new hires to provide training and coaching on payroll processes and system and provide refresher trainings upon request

• Act as an advisor on routine payroll related enquiries where the answer is defined by a clear precedent or established procedures

• Identify gaps and seek opportunities for continuous payroll process improvement and suggest appropriate corrective action to Senior Management which can simplify, automate, improve accuracy and/or enhance controls.

• Provides strict protection and respect of confident information and records

• Develop annual payroll calendar for review and approval

• Liaise with global payroll vendor to review and maintain current employee access

• Identify global payroll trends and share recommendations for improvement with the team • Complete other relevant duties and ad-hoc projects as assigned

EDUCATION:

• Bachelor’s Degree required, Business Administration or Accounting degree preferred

• Payroll certification or certificate in global payroll management preferred

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:

• 5+ years of experience preparing payroll for a global organization, non-profit or NGO’s

• 3+ years of experience with a global payroll system and development of payroll reports

• Excellent analytical skills and advanced working knowledge of Excel and Microsoft Suite

• Ability to think critically and conduct complex payroll analysis of multi-country payrolls

• Excellent communication skills, both verbal and written with the ability to build rapport and trust with colleagues and vendors

• Ability to develop a clear understanding of payroll processes and their application and new software, applications and processes

• Effectively manage of strict deadlines

• Awareness of when to refer non-routine enquiries to more senior colleagues

• Demonstrated proactiveness and ability to take ownership of role

• Effectively balance independent work while embracing teamwork

TRAVEL REQUIREMENTS:

• 4 to 6 trips per year lasting 1 to 2 weeks may be required

2023-12-07

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