Grants and Reporting Manager – Nigeria 28 views0 applications

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people**.**

Terms of reference

Job Title: Grants and Reporting Manager

Code: SR-49-10089

Duty station: Maiduguri

Starting date: 01/02/2026

Contract duration: 3 months

Reporting to: Program Coordinator/Head of Program

Supervision of: N/A

Functional Supervisor: Regional Grants and Reporting Officer

Type of duty station: Non-family duty station

General context of the project

With over a decade of conflict, there have been devastating humanitarian consequences across the North-East (Borno, Adamawa, and Yobe (BAY) states) and the North-West of Nigeria. According to the Humanitarian Needs Overview 2023, an estimated 8.3 million women, men, and children need some form of humanitarian and protection assistance. Over 2 million people have been forced to flee their homes due to persistent violence and remain internally displaced. Food insecurity and malnutrition are exacerbated by inflation, poverty, and restricted access due to insecurity, which impedes livelihood opportunities. Gender-based violence (GBV) has been a significant protection concern faced by IDP women and girls in the area. Numerous basic infrastructures, such as hospitals, clinics, and water supplies, are damaged, posing constraints on essential service provision. Epidemics like cholera arising from flooding and overcrowded settings put extra stress on the already vulnerable communities.

In support to the coordinated humanitarian response in the region, INTERSOS has been implementing integrated projects addressing critical gaps in protection, health and nutrition, WASH, food security & livelihoods, and Camp Coordination and Camp Management for the vulnerable population in 4 States in Nigeria (Borno, Adamawa, Yobe and Zamfara), with funding support from BHA, ECHO, WFP, UNHCR, UNDP, etc.

General purpose of the position

In coordination with the SMT, MEAL, Program/ Project Managers and Technical Coordinators, timely support the design and development of new project proposals, high-quality reporting and regular grants’ management activities in line with INTERSOS program goals, objectives and indicators and respecting donors’ requirements.

Main responsibilities and tasks

Project design and development

• Support the Program Coordinator on the drafting and updating of the donors mapping and donor’s strategy.
• Support the Go No Go process through the analysis of donors call for proposals and its relevant elements.
• In coordination with the SMT, Program Managers and Project Managers, support the design and development of new project proposals, ensuring that those are structured according to INTERSOS program goals and objectives and in line with donors’ template and requirements.
• Regularly update mission Master Planning ensuring internal and external deadlines are respected and promptly communicated to relevant colleagues.
• Regularly and/or ad hoc liaise with the Regional Office, specifically with the Regional Grant and Reporting Officer, to ensure project design meet donor’s guidelines and submission process respect the defined work-flow.
• Under Program Coordinator guidance, and the internal coordination of the proposal writing process promoting clear division of roles, responsibilities, engagement of relevant departments and time frame.
• Ensure the matching and consistency of the information and budget figures across proposals documents, including financial components.
• Ensure final documents package prior to submission is complete, consistent and compliant to donor rules.
• Promptly flag any challenge or delays to relevant colleagues at mission and regional level.

Quality Reporting

• Under the supervision of the Program Coordinator, promote periodic revision and harmonisation of templates and formats used for the monitoring, follow up and reporting of activities in coordination with program / project managers and technical coordinators.
• Liaise with HQ Grant Unit and Regional Office to receive and keep abreast of donors’ templates and guidelines.
• Regularly update mission Master Planning (Reporting Tracker) ensuring internal and external deadlines are followed as per Grant Agreements and promptly communicated to relevant colleagues at mission and regional level.
• Under the supervision of the Program Coordinator and in coordination with the Regional Office and HQ Grants and Compliance Unit, ensure the compilation, review and submission of timely, compliant and consistent reports in line with INTERSOS and donors’ requirements.
• Ensure the matching and consistency of the information and budget figures across reporting documents (including program, finance and logistics components).
• Ensure correct storage of Reports and related annexes on INTERSOS Management Platform (IMP).

Grants Implementation Management

• Under the supervision of the Program Coordinator and in coordination with the Program Managers prepare and conduct project kick-off (KO) meetings playing an active role within the revision of partner capacity assessments and grant agreements.
• Promote, with the support of the Regional Grant and Reporting Officer, information sessions (also integrated in projects KO) on main donor guidelines, involving all the relevant departments (Program, MEAL, Finance, Logistics, HR and HQ Grants and Compliance Unit).
• Support to field monitoring of performance indicators, conducting compliance spot checks on ongoing projects and programs partners (e.g. local partners).
• Conduct a periodical review of projects’ documentation ensuring the correct uploading and archiving on mission drive and on IMP.
• Support Program Coordinator in the organisation and implementation of project review meetings and project closure meetings.
• Ensure projects’ amendment requests (where needed) are in line with donors procedures and regulations.
• Support the analysis of data and the visualisation of program outputs for monitoring and reporting purposes through Google Data Studio and/ or other recommended tools, and report any deviation in terms of achievements/trends to the Program Coordinator.
• Ensure the Mission Communication Plan is updated regularly and support the Program Coordinator and Head of Mission in drafting external products and liaising with HQ Communication Department.

Required profile and experience

Education

• BA in International Affairs, Development, International Political Economy or other relevant field.

Professional Experience

• Minimum 3 year’s relevant work experience in program departments in the humanitarian sector.

Professional Requirements

• Experience with grants management of institutional donors (BHA, ECHO, UNHCR, AICS among others) and understanding of Donors’ requirements and compliance.
• Project Cycle Management skills and capacity to plan and organise work activities.
• Basic financial skills.
• Capacity to analyse data to inform reporting and new programming.
• Strong reporting and writing skills.
• Essential computer literacy (word, excel and internet).

Languages

• English, French or Spanish, based on the country.

Personal requirements

• People management and development.
• Capacity to work in teams with different backgrounds and expertise.
• Capacity to work under pressure.
• Result-oriented and attention to the details.
• Understanding of humanitarian operations principles, standards and best practices.
• Commitment to INTERSOS principles.