Airbel Background:
The Airbel Impact Lab, IRC’s Research & Innovation Unit, designs, tests, and scales life-changing, cost-effective solutions for or people affected by conflict and disaster. By applying deep technical expertise and field experience with a range of skills from the behavioral sciences, human-centered design, research, and strategy in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and rigor, and a desire to think afresh with the experience of a large-scale implementing organization.
Job Overview:
The Grants & Budget Coordinator will play a key role on Airbel’s Operations Team, supporting the delivery of high-quality grants management across a dynamic and innovative research portfolio. Reporting to the Grants & Partnerships Lead, you will collaborate closely with Airbel’s technical and project leads, country and HQ-based grants teams, finance, and business development colleagues. Your responsibilities will include overseeing timely and accurate grant reporting, maintaining comprehensive grant records, leading proposal development for new funding opportunities, and ensuring compliance with donor requirements.
In addition to core grants management functions, you will contribute by analyzing the financial health of our portfolio, supporting staffing and resource allocation, and helping to identify and mitigate project risks to ensure successful delivery across our initiatives.
Key Responsibilities:
Post-Award – Portfolio Management
- Design and manage grant coding structures to ensure accurate expense tracking aligned with internal and donor requirements.
- Lead monthly portfolio reviews to assess expenditures, flag risks, and ensure compliance.
- Prepare and analyze monthly Budget vs. Actual (BvA) reports and financial dashboards to support reporting and decision-making.
- Ensure ongoing compliance with donor terms and IRC policies, coordinating with Airbel and HQ finance teams for accurate financial reporting.
- Maintain staff funding forecasts and monitor level of effort across awards to ensure proper time allocation and identify funding gaps.
Compliance and Awards Management
- Provide pre- and post-award guidance on donor rules and regulations to technical leads and country teams to ensure compliance.
- Proactively flag compliance risks and keep senior management informed of potential challenges related to contractual obligations, spend rates, or budget variances.
- Lead budget development for new proposals in collaboration with business development colleagues, ensuring compliance with donor and IRC review requirements.
- Oversee grant setup and management, including project kick-off meetings, procurement and spending plans, role alignment, and internal monitoring schedules.
- Manage an assigned grant portfolio in line with IRC policies, procedures, and program cycle standards.
- Maintain accurate and up-to-date grant records, ensuring proper storage of contractual documents, reports, and key correspondence.
Training, Capacity Building, and Regional/Global initiatives
- Develop and share guidance for effective grants management, and deliver training on tools, systems, and best practices.
- Support the rollout of global initiatives (e.g., PEERS, PCM, GEDI) within Airbel, ensuring alignment with internal processes and priorities.
Key Working Relationships:
- The Grants and Budgets Coordinator reports to the Grants and Partnerships Lead and collaborates closely with Research and Innovation portfolio leads, the Airbel Finance & Operations Team, the Program Development Partnership Senior Advisor, HQ-based Awards Management and Finance teams, and, as needed, country office and regional staff.
Demonstrated Skills and Competencies:
- Minimum 3-5 years of related work experience in institutional project management or grants management.
- Experience in supporting funding proposals for humanitarian/development projects from governmental, institutional and research-focused donors across multiple sectors such as health, education,climate and protection.
- Experience supporting complex grants and projects throughout implementation, including compliance, monitoring and reporting processes.
- Excellent budget management skills including budget development, tracking expenses and developing spending plans; with high proficiency in Excel.
- Experience of working with local partners, including monitoring and capacity building.
- Excellent interpersonal and communication skills: able to effectively collaborate with a variety of people in a multi-cultural environment and across various time zones.
- The ability to work independently and productively in a fast-paced environment.
- Strong analytical problem-solving skills.
- Fluency in English and French, both verbal and written is required.
Bonus if you also have:
- Experience with Foundations and Private donors.
- Experience with large public funders (such as FCDO, USAID, SIDA, ECHO, etc.)
Working Environment: Standard office work environment. This role may require working remotely full or part time, and part time remote employees may be required to share workspace.
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The IRC is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
More Information
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