Grants Coordinator at Voluntary Service Overseas 107 views0 applications

Role overview

Grants Development:

. Ensure that VSOU has a robust and updated grants management system.

. Work closely with programmes staff to prepare fully costed budgets in new grants in accordance with donor guidelines and in VSO budget format (Proposal Total Cost – PTC) while applying VSO finance and costing policies.

. Work in close collaboration with Finance Manager to ensure new budgets align with country budget plans

Grants Implementation:

. Ensure all new projects have appropriate budget codes with robust grants documentation in both soft and hard copy in line with VSO grants management system.

. Ensure all new grants have Grants Compliance System that allows to monitor and adhere to donor requirements in close coordination with programmes team.

. Ensure that every project-cycle has a grants compliance monitoring approach easily understood by the users.

. Work in close coordination with sub-grants officers and programme staff to effectively manage donor and VSO compliance in every project/grant.

. Lead partners’ capacity building on quality grants management.

. Produce good quality finance reports for all donors as per donor requirement

. Support the Finance manager in annual /quarterly budget re-forecasts preparations.

. Produce timely monthly management reports for each project and work with programme staff to ensure accuracy.

. Support the Programme managers in the preparation of monthly grant management meetings.

Financial management:

. Ensure that relevant internal controls as per the donor requirements and VSO finance manual, are adhered to.

. Support Finance manager in training the other finance and programme staff on SUN 5 reporting technology and donor regulations.

. Provide support to Finance manager during all finance audits.

People management:

. Technically manage all sub-grants officers for solid sub-grants budget implementation and delivery of partner accountabilities and data into the reporting system to ensure completeness and accuracy in finance reporting, in close coordination with the programmes team.

. Manage staff learning & development priorities in line with programme strategy and people first principles.

. Work in coordination with programme, HR, operations and finance to ensure that grant learnings are generated and used well in programme design.

. Deputise for the Finance manager in terms of budget and grant management when required.

Skills, qualifications and experience

A Qualified Accountant with a related degree with good technical accounting skills. At least 4 years’ experience of financial planning and sub grant accounting, with a good background in reporting and analysis.