HR & Admin Intern 112 views0 applications

Position– HR/Admin Intern
Location– Addis Ababa
Length of Employment– 6 months with possibility of extension
Salary & benefits– ETB 4,000.00/month as an incentive fee
Posting Date– July 16, 2019
Closing Date– July 27, 2019
Vacancy Code– 01/580

SUMMARY STATEMENT OF DUTIES AND RESPONSIBILITIES:

Under the supervision of the Senior HR/Admin Officer, the HR/Admin Intern will provide general Human Resource and administrative support for the department. S/he will manage many junior HR related activities including first phase recruitment processes. Carry out administrative tasks like personnel filling, preparing and settling payments and other clerical responsibilities as required.

 

DETAILED RESPONSIBILITIES AND TASKS:

• Check references and back grounds of candidates for different positions in recruitments.

  ·         Write letters (Official and personal) as per the forms and procedures of IRC.

  ·         Arrange incoming applications and make first-phase screening both from internet and post office.

  ·         Arrange PR/PO and other related documents in box files.

  ·         Organize and document all the personnel files for all the field offices of IRC on time and regular basis as per the personnel file check list of the organization.

  ·         Organize and keep filed all time and effort sheets for all staff.

  ·         Copy and keep documented all payroll information daily and monthly.

  ·         Copy and bind necessary documents as per instruction of the HR team.

  ·         Audit the personnel files and check the fulfillment of all the mandatory documents and inform to the concerned HR person on time.

  ·         Send and follow-up insurance claim-reimbursements to field offices.

  ·         Copying and documenting project agreements and related files for immigration and foreign affairs.

  ·         Supporting the Cleaners in follow-up of the kitchen and office supplies purchase and need.

  ·         Follow-up the approval of exit-clearances and other documents with the concerned bodies.

  ·         Work closely with the HR team and be active learner.

  ·         Perform other tasks and support the team as per the assignment by the supervisor.

  ·         Organize and maintain monthly payroll information for all field offices.

Job Requirements

Minimum Requirements

• University Degree in Human Resources Management,  Management, Business Administration, Personnel Management or related field of study

  ·         0 year of experience and preferably fresh graduates – 2004/2005 EC.

  ·         Very high trainability and learning interest

  ·         Very strong interest to grow professionally

  ·         High communication and language ability

  ·         Strong organizational skills

  ·         Computer literate especially word and excel.

  ·         Excellent in English and Amharic both speaking & writing.

  ·         Ability to work under pressure.

How to Apply

       How to apply:

 

·         Please send your CV, application letter and copies of credentials to the following address:  IRC – Addis Ababa Office P.O.BOX 107 Code 1110

·         Please include 3 references 

·         Applications will not be returned.  IRC discourages phone calls or personal visits.

·        Only applicants meeting the minimum qualification will be short listed and contacted.

 

Your application letter/cover letter must include the following information.

• Name of the position you have applied for

·         Date of application
·         Summary of  your qualifications and experience
·         Motivation/objective of why you have applied for the job
·         Permanent Address and present address (if different form permanent) and telephone number
·         Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information:		YES          NO
NAME	Relationship	Position	Office/field office

Contact:
Recruiter of the position: _______________________________________

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.