ISLAMIC RELIEF SOMALIA
HR Assistant
Department: HR and Admin
Location: Mogadishu (100%)
Closing Date: August 17, 2024
Contract period: 6 months
Report to: Senior HR & Admin Officer
Line Management: N/A
JOB SUMMARY
- Working under the HR & Admin Officer/Coordinator the HR Assistant is responsible for supporting the delivery of efficient and effective Human Resource support to the Country office,
- The position holder will be required to adhere all policies of Islamic Relief Somalia
Key Accountability
Tasks and Responsibilities
- Filing
- Keep Documents in proper files with proper indexing system
- Files should be kept in proper cabinets and should be in sequence
- Archiving
- When new staff joined all Necessary documents should be organized, scanned and should be kept in personal file.
- It should be scanned and stored in all IRS staff soft data.
- archived staff files should be indexed with staff full name.
- Updating Employee list
- Adding newly joined staff for staff entry data
- Preparing Current Staff as per each month, removing left staff and adding new joiners.
- Updating Staff list in the AX
- Staff Turnover Preparation
- Leave Management
- Informing all IRS Department to submit their leave plan
- Make sure the leaves are taken as per plan
- Recording leave taken daily and submitting to admin
- Follow up end date of leave taken by individuals
- Assist the HR Officer in Recruitment
- Drafting JDs for new Staff
- Scheduling and call interview for Candidates for the written test
- Organizing candidate for the written test by directing them where they will sit
- Assist the HR Officer for Coordinating the Performance Appraisals Management
- Follow up of departmental appraisals by sending them reminder email
- Assist the staff for HRIS system and make sure all staff are uploaded the appraisals in the system.
- Assist HR Officer in Preparing Monthly Reports
- Submit Updated Employee list
- Preparing Work Certificates for the Staff
- Ensuring Outstanding Balance settlement are filled before any work certificates is given out
- Any other duties that may be deemed appropriate to this Role
Key Working Relationships:
- The HR Assistant Reports to HR & Admin Officer/Coordinator
Qualifications
- Degree in Business Administration, Public Administration, Social Science or a related field
Work Experience:
- Minimum 2 years of professional experience in HR, Administration or related job experience
- Previous experience in Humanitarian Organizations is an added advantage
Demonstrated Skills and Competencies:
- Ability to work as a member of a team is essential
- Positive courteous and professional attitude
- Strong interpersonal skills
- Able to organize, maintain composure and prioritize work under pressure,
- Work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail.
- Excellent written and verbal communication skills in all listed languages
- Must be computer literate, including Microsoft Word and Excel/PowerPoint.
- Ability to independently organize work and prioritize tasks.
- Self-motivated, honest, highly responsible, and punctual.
- Willing to work after hours and on weekends when needed.
Islamic Relief Somalia is inviting applications from qualified and motivated candidates who are interested to submit their updated CVs, and Cover letters to this email**: [email protected]** on or before 17th August 2024. please make sure you indicate the subject line of your email as ‘’HR Assistant’’
