HR, Logistics, Administration and Finance Officer 65 views0 applications

Job summary : 

• To provide start up support at the project area levels and to provide cover if there is a gap in such positions at project implementation areas.
• To provide HR, Logistics, Admin and Financial support activities to Concern Worldwide’s KOICA project implementation and to ensure compliance with HR/admin/finance, transport and logistics policies and procedures and that Concern Worldwide and donor requirements are met in Gurage, KOICA project.

Main duties & responsibilities :

• Finance: 
• Support to complete financial requirements for action plans

• Undertake checks in project locations surprise cash count and random checks on purchase process.

• Support to ensure the necessary accounting, documentation and reporting procedures required for the purchase of items are complied with purchases/procurement procedure.

• Preparing monthly cash book and bank book reports and sharing to coordination office finance and admin officer in monthly bases

• Verifying finance documents for payment

• Handle petty cash if project cashier is on leave

• Providing technical support for project cashier

TRANSPORT & LOGISTICS: 

• Support in understanding and adherence to Concern policies and procedures relating to transport, procurement and warehousing by project staff.
• Follow up with the South Area Program Office transport team to ensure that rented vehicle payments are settled in a timely manner with the appropriate project code

• Ensure the system of tracking and monitoring the use of vehicles on the project in order to ensure they are effectively used for their intended purpose and suggest on Areas of improvement
• Taking leading part to ensure that procurement for the project areas take place timely and effectively
• Support in the supply chain to ensure purchased program supplies are dispatched to the intended project areas in a timely manner

• Support in compliance with organizational transport rules and procedures.
• Ensure health and safety standards are respected in each field office’s warehouse
• Make sure all assets in the project areas are recorded and labelled as per Concern Ethiopia and Donors asset management guideline.

• Conduct regular field visits and provide the necessary technical support to the local support team, producing a report highlighting any issues or concerns that may need management’s attention
• Liaise with the HO transport/logistics team on a regular basis and participate in any required training/capacity building

HR/ADMIN

• Support in managing and addressing all staff personal issues ensuring compliance with  Concern HR Manual guidelines
• Support in monitoring and follow-up on the performance (PDR) of all staff working in the Sub-office.
• Support in ensuring that project area level staff accommodation adheres to Concern’s minimum standards.
• Support in ensuring that all new staff are inducted in Concern’s P4 policy
• Support in ensuring that the PDR process is followed and that evaluations are carried out for all project staff
• In consultation with Coordination office HR to ensure that any project area HR issues are addressed in an appropriate and timely manner
• Support in ensuring that correct administrative procedures are followed at all times and that all necessary administrative forms are updated and available at project areas.
• Liaise with the South coordination office finance and logistics  team on a regular basis and participate in any required training/capacity building
• Preparing monthly HR report
• Updating recruitment status regularly
• Taking leading part during recruitment process
• Managing office compound

Gender Equity :

• Ensure that all HR policies and procedures relating to Concern Ethiopia’s gender equality strategy are implemented

• Ensure that all gender sensitive policies and procedures are fully adhered to during recruitment processes

 Contribute to promoting a gender sensitive working environment within Concern Ethiopia

Other: 

•  Lead on operational start up in new project locations ,including identifying appropriate sub offices, accommodation, assessing communications and transport infrastructure, banking availability, availability of suppliers, utilities etc.

Provide support at the project area level on induction and training of project areas based Logistics, Admin and Finance staff

Job Requirements

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.  In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

 

Female candidates are highly encouraged to apply. 

Only short listed candidates will be contacted

Essential:

• BA Degree or College Diploma in accounting, management ,and related field of studies with minimum of 4 years for BA holders and 6 years relevant experience respectively
• Profound experience in finance, administration, logistics and HR Management
• Computer literate
• Good communication and report writing skills

Required

• Ability to communicate effectively in both oral and written English.
• Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressure

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how your experience and education fit this vacancy, please note that no need to submit your supporting documents at this level:

Concern Ethiopia, Human Resource Department, Front Desk

[email protected]  OR P.O. Box 2434, Addis Ababa.