Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries
Applications are invited from suitably qualified Kenyan nationals for the following position:
Job Title: HR Manager
Reports to: Coordinator – HR and Administration
Direct Reports HR Assistant
Job Location: Nairobi
Contract Details:
Fixed Term One (1) Year Contract Subject to Availability of Funds and Performance
Starting Salary of the Pay Grade – Kes 197,077
Pension after Confirmation of Appointment
Medical, Life and Accident Covers
Job Summary:
The incumbent will be responsible for all aspects of Human Resources. S/he will assist in the development and implementation of HR policies and best practices and support senior managers to ensure continuous development and application of resultant procedures for effective people management
Main Duties & Responsibilities:
Recruitment/Selection/Placement
· Advising and updating on job requirements including job requisitions and descriptions for all positions
· Preparing and disseminating internal and external job adverts
· Longlisting for all job applications
· Conducting interviews for job positions Grade 5 and below
· Managing effective & efficient induction and orientation of new staff
· Preparation and issuance of offers and contracts for staff and casuals
Reward & Benefits Administration
· National staff payroll processing including timely processing of all statutory payments
· Administration of all national staff benefits (medical, life and accident cover, pension etc.)
· Assisting in salary surveys and analysing pay data to inform salary reviews
Policies, Procedures & Best Practices
· Ensuring staff are aware of and understand their terms and conditions of service
· Advising on & implementing legal requirements & HR policies & procedures
· Assisting in the development of new and review of existing policies and procedures
Learning, Training & Development
· Assist in identifying and advising on staff learning, training and development needs
· Tracking probations and Performance Development Reviews (PDR) completion and compliance with Concern’s policies and procedures
· Training, coaching, mentoring and appraising direct reports and all staff as appropriate
· Reporting on training and development programs
Staff Relations
· Report and advise on staff grievances and complaints
· Mediating staff conflict under the leadership of the Line Manager
· Facilitating staff social welfare support (attendance and support)
Staff Separation
· Monitoring contract expiry dates and advising Line Managers, Department Heads and Budget Holders for further direction and action
· Advising on clearance and handover procedures
· Processing leavers’ final dues
· Ensuring termination of leavers’ benefits with various service providers
· Conducting and analyzing exit interviews/debriefs and making recommendations for organizational improvement
Documentation, Reporting and Representation
· Assist in developing and implementing the HR/Administration costed work plan
· Maintaining & updating information in the HR Management Information System
· Processing and tracking Nairobi based expatriates’ visas, permits and passes
· Preparing periodic performance and progress reports
· Representing Concern & serving in committees/teams/tasks forces as appropriate
· Prepare internal and external correspondence as appropriate
Responding to Emergencies:
· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
· Comply with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct & Associated Policies
· To adhere to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
· To support and promote the standards outlined in the Concern Code of Conduct & Associated Policies to their team, partner organisations and beneficiaries and be committed to providing a safe working environment.
· To contribute to the establishment of preventive measures to reduce the potential for abuse and exploitation in Concern’s programme
Job Specification:
· A Degree in Human Resources Management, Business Administration, Commerce, Organisation Development or relevant field with
· Professional Certification in Human Resource Management
· At least five (5) years’ experience in a similar role. International NGO experience is an added advantage
· Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills
· Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task
· Confidentiality, accountability, integrity and ability to handle sensitive situations
· Fluent in both spoken and written English & Kiswahili
· Proven competency in the use computer applications
Disclaimer Clause
This job description is not exhaustive and may be revised by the line manager from time to time
Interested candidates, who meet the above requirements, should submit a CV and Cover Letter only to [email protected] with the subject of the email as ‘HR Manager’ by Sunday, 30th June 2019.
Only shortlisted candidates will be contacted for interview.
Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission. Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document. Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.
Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.
Follow Concern online: www.concern.net
CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY KIND OF RECRUITMENT
More Information
- Job City Nairobi