Role Brief
Position: Human Resource and Administration Officer
Company: Brooke East Africa
Location: Nairobi
Presence: Kenya Office
Sector: Finance and Administration
Website: https://www.thebrooke.org/
Organizational Background
Brooke is an international animal welfare charity dedicated to improving the lives of working horses, donkeys and mules, operating in Africa, Asia, Latin America and the Middle East, reaching over two million working horses.
Brooke employs over 900 staff worldwide including; vets, animal welfare experts and development specialists.
Brooke works in various ways;
- With animals – Brooke relieves their suffering through treatment and education, and undertake research to improve their welfare.
- With owners – By working with owners Brooke addresses the most common and severe problems to ensure a healthier future.
- With Health Services – Working with local vets and other providers to improve the availability and quality of service of working animals.
- With Governments – Brookes advocates for local, national and international institutions to include the welfare of working equine animals in policy and implementation.
Organizational Values
Values
We are proud to be Brooke. We are resourceful, share new ideas and help each other succeed. Together we make change happen.
Vision
Our vision is of a world in which working horses, donkeys and mules are free from suffering and have a life worth living.
Mission
Our mission is to achieve immediate and lasting positive change to the lives of working horses, donkeys and mules and the communities that depend on them.
Our Beliefs
We believe all animals deserve dignity, respect, and compassion. We understand the relationship and partnerships between working horses, donkeys and mules and the people that depend on them
We believe a kinder, more compassionate world is possible; a world which truly recognizes and values the interdependence between animals, humans, and the environment.
We believe that good animal welfare starts with people. We recognize that in order to achieve change at scale, we need to inspire compassion in others.
We believe that for positive change to be sustainable, people need to have the capability, motivation, and opportunity to realize progress.
We believe that by improving the welfare of working equids, we also contribute towards building resilient and thriving communities and a fairer, more just, world
The Role
Brooke is looking to recruit a Human Resource and Administration Officer who will support in delivering the HR and Administration objectives in a timely and accurate manner. The HR and Administration Officer will be responsible for supporting in the management of human resources and administrative functions within the organization. This role ensures that HR policies and procedures are effectively implemented and adhered to, and that the administrative operations run smoothly and efficiently. The HR and Administration Officer will play a crucial role in fostering a positive work environment, supporting staff development and talent management, and ensuring compliance with all relevant employment laws and regulations.
Main duties and responsibilities
- HR Operations
- Assist in the execution of HR operational processes for BEA, including recruitment, onboarding, performance management, and end of service.
- Maintain and update employee leave records in accordance with the data protection regulations
- Support in ensuring all policies and standard operating procedures are updated in time
- Assist in managing staff medical cover and pension scheme
- Support implementation of occupational safety and health policy
- Ensure employees files are updated regularly
- Support in planning and organizing the staff team buildings and staff trainings.
- Design and implement training and development programs to enhance employee growth.
- Identify and assess training needs within the organization and coordinate appropriate learning initiatives.
- Support implementation of performance appraisal system to drive performance.
- Develop and implement strategies to enhance employee engagement and job satisfaction.
- Monitor employee turnover rates and develop initiatives to improve retention.
- Support in the creation and maintenance of succession plans for critical roles.
- Conduct salary benchmarking and market analysis to ensure competitive compensation packages.
- Collaborate with the BEA management on the identification and resolution of employee conflict or need for disciplinary action.
- Support the oversight of general office tidiness.
- Maintain good working relations with service providers and ensure quality services are provided in time
2. Administration
- Ensure office assets are well maintained and in safe custody
- Conduct periodic inventory of office assets
- Secure all fixed assets by ensuring they are insured and stored in safe custody
- Control usage of assets to avoid wastages
- Ensure bi-annual advertisement and registration of suppliers
- Support in procurement in line with approved budget and guidelines.
- Ensure organisation vehicles are at all times well maintained and in good condition.
- Support the process of taxi or car hire arrangements in response to the needs of staff and the organization.
- Bookings for accommodation and air travel are efficient and timely.
- Support in the management of airport transfers and hotel bookings for all BEA guests and support for all meetings.
Knowledge, qualifications, skills and experience
- Professional / technical qualifications: A Bachelor’s degree in Human Resource, Business Administration, or a related field from a recognized university.
- Competency in Human Resource Management, Procurement and Logistics
- Must have a minimum of (5) years’ experience in HR and office administration in busy organization
- Must be a member of IHRM or any other relevant professional body
- Knowledge on information security
- Must have good representation skills and excellent communication skills in both the written and the spoken word
This job description is a written statement of the key aspects of the above job. This document details the main responsibilities, tasks and includes a note of the skills, knowledge and experience required for a satisfactory level of performance. A job description is not intended to be an exhaustive account of all aspects of the duties involved.
The deadline for applications is Friday 13th September 2024, 00.00hrs.
Only shortlisted candidates will be contacted.
- Brooke is an equal opportunity employer
- Professional Conduct: The Brooke East Africa staff must adhere to the values and principles outlined in Brooke way – Standards for Professional Conduct. These are Integrity, Accountability, Service and Equality.
- Gender Equality: Brooke East Africa is committed to gender equality in all positions. We offer benefits that provide an enabling environment for men and women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits.
Brooke East Africa considers all applicants based on merit without regard to race, ethnicity, sex, colour, national origin, religion, sexual orientation, age, marital status and disability.
For further details regarding the organization, please visit: www.thebrooke.org
