Human Resources Officer 94 views0 applications

Position Title : Human Resources Officer

Duty Station : Dakar, Senegal

Classification : Professional Staff, Grade P1

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 22 November 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Senior Resources Management Officer and the direct supervision of the Regional Human Resources Officer (RHRO) in Dakar, the successful candidate will provide analysis and evaluation of individual human resources related cases, recommend appropriate courses of action, and assist with the administration of compensation and benefits for local and non-staff members under the close supervision and guidance of more experienced HR specialists.

Core Functions / Responsibilities:

1. Assist the RHRO in the coordination of recruitment processes for local positions.
2. Liaise with appropriate services for the entry on duty procedures for staff and non-staff.
3. Complete specific aspects for the development of the office onboarding procedure and organize scheduling.
4. Provide information and explanation to staff on the application of HR rules, regulations and procedures of the Organization in relation to their entitlements and responsibilities. Respond to standard inquiries, refer more complex or sensitive inquiries as appropriate, and draft correspondence for the signature of the supervisor.
5. Interpret and apply the Organization’s HR rules and regulations as well as internal procedures and processes for the review of contractual documentation (request for contract renewal, contract, PA, etc.), and the administration of benefits, salaries and allowances for local staff and non-staff in the Regional Office (RO) and Country Offices (CO) within the region.
6. Maintain auditable records of all Human Resources files.
7. Update rosters of qualified available candidates for key functions.
8. Keep up to date and readily available organigrammes of Country Offices in the Region as well as contact details of key IOM staff in the region (project managers, RMO, etc.) including and especially Emergency Trust Fund for Africa (EUTF) and United Kingdom Department for International Development (DFID) projects staff.
9. Apply data integrity processes for PRISM entries and other Human Resources administration actions.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources Management, Business or Public Administration, Social

Sciences or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant professional experience.

Experience

• Experience in an operational environment in delivering human resources services;

• Experience in establishing and maintaining productive partnerships with internal clients and delivering quality services under tense working context;

• Familiarity with the HR module of SAP.

Languages

Fluency in English and French is required. Working knowledge of Portuguese and/or Spanish is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.