Human Resources Specialist II 333 views0 applications

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services.

We are recruiting to fill the position below:

Human Resources Specialist II

Job ID: 13-10172
Location: Abuja
Grade: H
Group/Office: HPG
Dept/Unit: GEN (General)
Project/Program: A577 – PMI-S
Reports To: Director Finance & Administration
Slot: 02 Openings

Overview

• The Human Resources Specialist will perform a variety of HR activities, including employee relations, recruitment, benefits management, orientation, policies and regulations, and administration of personnel systems.
• The HR Specialist, in collaboration with the project staff, is responsible for recruitment activities covering both technical and administrative staff appointments.
• The HR Specialist serves as a resource person with respect to MSH/USAID regulations.
• Under the direct supervision of the DFA, S/he collaborates with MSH/Boston staff including HRA and project support.
• S/he is aware of and adheres to MSH’s Procurement Integrity (PI) standards in all activities and is responsible for raising the awareness of staff regarding PI regulations.

Specific Responsibilities

• Recruitment: In collaboration with Project staff, provide services related to the recruitment of project staff and contractual staff who will provide administrative support to project technical activities. This includes defining recruitment needs, developing clear job descriptions, managing the intake of applications, reviewing and circulating CVs, identifying advertisement resources, performing initial interview of candidates, and checking references. Provide progress reports to and regularly communicate with project management staff and update Boston regarding recruitment activities. Maintain CV file of prior candidates for future recruitment efforts. Ensure that appropriate CVs are forwarded to MSH/Boston.
• Hiring: In collaboration with PD and DFA, negotiate salary with the selected candidate. Secure necessary USAID concurrences and approvals for selected candidates. Prepare employment letters.
• Personnel: Create and maintain accurate personnel files on all employees. Administer paperwork for all local employee changes in status. Assist project management in equitable implementation and enforcement of personnel policies as needed. Act as a liaison with Human Resources and Administration (HRA) in Boston with respect to personnel matters. Be available to employees regarding confidential employment matters, career development, job satisfaction, and grievance and discipline issues. Provide guidance and options and/or pathways for resolution, consulting with HRA point person in Boston as appropriate. Conduct exit interviews when staff depart from positions. Maintain, revise, and update the Employee Handbook as necessary.
• Benefits Program: Oversee the administration of the health benefits and pension program. Collaborate with the PD on the management of the provider relationships. Ensure that the PRO-ACT benefits package is evaluated and revised as necessary on an annual basis. Communicate any changes to project staff.
• Orientation: Develop and conduct as needed an orientation program for all new staff to review PRO-ACT benefits, performance standards, and policies.
• HR Advisory Capacity: Provide project management with HR perspective on potential impacts of issues and actions affecting project staff.
• Procurement Integrity: Provide procurement integrity training to new and continuing staff to ensure that MSH standards and USAID regulations are adhered to particularly in regard to the recruitment of new staff.
• Compensation: Administer the compensation program for local staff and consultants. Ensure salary structures and guidelines are followed. Provide advice to management staff as needed.
• Performance Planning, Review & Development (PPRD): Oversee the performance planning, review & development process for local staff. Provide information to supervisors and staff on how to complete forms. Ensure plans and reviews are completed in a timely manner. Maintain PPR records.

Qualifications and Experience

•  Master’s Degree in HR/Management or related field. or Bachelor’s Degree with 4 years post degree experience in human resources management, including recruitment and personnel management
• 4-6 years’ related and progressive experience.
• Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful
• Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
• Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants
• Proven ability to successfully participate on teams in a fast-paced environment
• Excellent organizational skills and attention to detail
• Familiar with pertinent employment benefits programs
• Knowledge of local labor laws
• Strong written and oral presentation skills in English
• Good oral and written communications skills.