Information Management Officer (WASH/ESNFI) 149 views0 applications

Position Title : Information Management Officer (WASH/ESNFI)

Duty Station : Addis Ababa, Ethiopia

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 31 October 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the EPC Programme Coordinator, and the direct supervision of the Project Manager (Shelter/NFI), the successful candidate will support the reporting and monitoring of IOM’s Emergency Shelter/Non-Food Item (ES/NFI) and Water Sanitation & Hygiene (WASH) projects in Ethiopia.

Core Functions / Responsibilities:

1. Facilitate and guide the programme towards a reliable and predictable response through the provision of evidence based strategic and operational information.
2. Gather information from other IOM Programme Units that will be of use in informing strategic Unit Decisions.
3. Implement an integrated mechanism for data gathering and information management across all activities to ensure accurate and reliable data is collected, stored for the Programme, Cluster, IMO and PSU consumption.
4. Support and strengthen field assessment mechanisms through the development of standardized data collection forms and tools using Kobo. Organise and manage the data collection, input, cleaning and initial analysis of data for IOM programme units.
5. Identify gaps in data and information relevant to the emergency response and contribute to the preparation of project proposals aiming to address such needs through the Cluster.
6. Maintain the update reporting matrix for each section, 4W database and maintain an inventory of relevant datasets, including population data, funding requirements and contributions as input in to derivative products that meet the needs of the WASH/ESNFI Programme and United Nations Office for the Coordination of Humanitarian Affairs (OCHA).
7. Contribute to the strengthening of existing monitoring and reporting mechanisms with a view of improving data collection and analysis of the trends in the Ethiopian context.
8. Develop templates, catalogues and style guides for general map production. Produce Easy maps to support IOM field operations (Sub-offices and Logistic Hubs) as required. Produce maps for SMS and IOM Programme Units mapping out SMS and Programme Units interventions to highlight coverage, gaps, and needs by overlaying vulnerability information.
9. Ensure timely preparation and generation of information products by preparing re-useable templates in line with the IOM style guide. Generate pictorial/graphical analysis – graphs, charts, tables and graphics/infographics – to incorporate into snapshots, dashboards and analytical reports on program achievements.
10. Mentor national IMO, develop and conduct training modules for IOM team on reporting mechanisms as required for the implementation of the information management mechanism including data collection, analysis and dissemination.
11. Support in the systematic reporting at cluster level for WASH and ES NFI activities.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Information Technology, Demography, Statistics, Social Sciences, Architecture, Engineering, Mathematics, Computer Science or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Proven experience in the IMO sector;

• Experience in information management and emergency humanitarian operations;

• Experience in the management and coordination of information flows and data management;

• including collecting, storing, processing, and analysing data to generate information products;

• In-depth knowledge of the latest technological developments in information technology and information systems;

• Demonstrated ability for leadership in the context of partnership building and consensual decision making;

• Proven skills to analyse statistical information;

• Ability to formulate IM-related technical requirements and operating procedures;

• Ability to translate planning and specifications into technical briefs for data capture and analysis, and vice versa;

• Ability to compile and holistically analyse diverse datasets;

• Experience with handling confidential data;

• Demonstrated team building and information management skills;

• Demonstrated understanding of different data collection methodologies;

• Understanding of relational data theory;

• Advanced data visualization and information design skill;

• Experience with supervision roles for tasks of a similar nature to this assignment.

Languages

Fluency in English is required. Working knowledge of French, Spanish and/or local languages in

Ethiopia is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.