Posting Title: INTERN – ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN – ADMINISTRATION
Department/ Office: Economic Commission for Africa
Duty Station: ADDIS ABABA
Posting Period: 16 February 2018-29 December 2018
Job Opening number: 18-ADM-ECA-93228-J-ADDIS ABABA (O)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The Human Resources Services Section, Division of Administration (HRSS/DOA) at the United Nations Economic Commission for Africa (UNECA) in Addis Ababa is offering an internship for a maximum duration of six months. Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.
The UNECA is mandated to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa’s development. To find out more about UNECA, please go to www.uneca.org.
Responsibilities
The functions of the intern will depend on the individual’s background and on the current projects/ workload of the Section.
- Learning & Development Activities and Language Training & Career Support Programme;
- Assists in oDuties may include, but are not limited to:rganizing training programmes and workshops;
- Provides logistical and administrative support to trainers;
- Performs day to day administrative tasks at the Career Resource Center;
- Assists with maintaining a schedule of the language teachers General Administration;
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports;
- Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications;
- Sets up and maintains files/records (electronic and paper);
- Schedules appointments/meetings, monitors deadlines, etc.;
- Undertakes other related activities as assigned by the supervisor.
Competencies
- Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately ; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position ; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation:Considers all those to whom services are provided to be ‘clients ‘ and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: (a)be enrolled in a degree programme in a graduate school (second university degree or higher);
(b)pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
(c)be completed at least four years of fulltime studies at a university or equivalent institution towards the completion of a degree.
Moreover, the applicant need to
- Be computer literate in standard software applications.
- Have a demonstrated keen interest in the work of the United Nations and personal commitment to the ideals of the UN Charter; and a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness understand and be tolerant of differing opinions and views.
Work Experience
Applicants are not required to have professional work experience for participation in the United Nations Internship Programme.
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in English and or (both oral and written) is required for the Internship Programme.Knowledge of French is desirable. Knowledge of another official UN language is an asset.
Assessment
Potential candidates will be contacted by the hiring manager directly for further consideration. Due to the high volume of applications received, ONLY successful candidates will be contacted.
Special Notice
The internship is UNPAID and full time. Interns are are responsible for all expenses related to the internship. UNECA accepts no responsibility for costs arising from accidents and/or illness incurred during an internship. Therefore, upon awarding an internship, candidates will be required to sign a statement confirming their understanding and acceptance of the conditions of service.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.The duration of internship is normally two months on a full time basis – this maybe exceptionally extended for a maximum period of six months.
A completed online application (including Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: your Degree programme (what are you currently studying?); your Graduation date (when will you or when did you graduate from the programme?); any IT skills or software applications that you are proficient in; an explanation as to why you would be the best candidate for this internship; an explanation as to why you are interested in the United Nations Internship Programme. In your Personal History Profile, please list all past work experience, your IT skills, and three references.
Due to the high volume of applications received, only successful candidates will be contacted. Please note that this is an on-going advertisement during 2018. Successful candidates may be contacted at any time during the posting period or shortly thereafter.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
More Information
- Job City Addis Ababa, Ethiopia
