Libya Local Governance and Civil Society/ Taqarib- Inventory Specialist (Tripoli, Libya) 59 views0 applications

Maximum Level of Effort: LTTA

Base of Operations: Tripoli, Libya

position reports to: HR and Office Manager

Project Background:

The Libya Local Governance and Civil Society (LGCS) Activity will support the foundation of a more unified Libyan state by prioritizing local-level activities that foster stability and accountable governance while reinforcing positive linkages among the national government, subnational government administration, and citizens. LGCS works to increase the Libyan Government’s ability to deliver essential services and promote stability. It seeks to help citizens engage in public dialogue, prioritize resources, and develop initiatives to hold government accountable. To achieve these goals, LGCS will center its activities around four objectives:

1. Strengthen the capacity of targeted municipal institutions to deliver services and be more responsive to citizen needs
2. Empower Libyan citizens, civil society organizations, private sector, and other stakeholders with the skills and capability to advocate for government institutions to deliver on their mandates.
3. Encourage coherence of national and subnational government policy, systems, and coordination through pilots advancing targeted policy reform. Strengthen national and subnational decentralization policies, systems, and, and coordination
4. Inform Programming through a robust learning and analysis agenda

Purpose:

The Inventory Specialist will be responsible for keeping the project inventory up to date and accurate. He/she will ensure disposition and transfer of project assets is done according to DAI procedures and policies.

Responsibilities and Key Tasks:

· Conduct physical inventory of the DAI/LGCS project assets

· Receipt of all procured goods and verification of all Goods Delivery Receipt

· Assigning ID numbers for each item and applying tags

· Daily data entry and data management of equipment in the project database (TAMIS)

· Regular updating of all data relating to assets including but not limited to current condition, location, and issued to.

· Preparation of damage and loss reports as required, and according to standard procedures and controls

· Preparation of equipment dispositions and related reports

· Regular physical inventory checks of all equipment in the project Libya and Tunis field offices and warehouse

· Coordinate with the Communications team to ensure the correct branding is followed for disposed and transferred assets.

· Ensure Final Transfer Forms of project inventory is fully executed by beneficiary and Chief of Party

· Coordinate with the Administrative Officer and ensure all consumable items/supplies are tracked

· Adherence to all USAID and project policies and procedures related to inventory management

· Submission of an annual and any other requested inventory reports

· Maintenance of all asset hard copy and electronic files according to record keeping policies and procedures

· Issue and receipt of all equipment (to employee starters and leavers and other updates) and recording of all equipment movements and condition updates in the TAMIS database

· Liaison with and training of the IT department regarding IT equipment issue and IT stock management

· Liaison with and training of the security department regarding all project security equipment

· Liaison with and training of field office staff regarding all field assets and their management

· Tracking and entry of software licenses in TAMIS

· Signing gate passes for any equipment which will be sent to the field offices; or is authorized to be taken away from project premises

· Management of all project phones and SIM cards issued and support the preparation of any document as required

· Other tasks as assigned.

Qualifications:

· Bachelor’s degree or equivalent required.

· Recognized computer training course (with advanced excel) an advantage

· Minimum of 6 years of progressively responsible experience in relevant positions preferred.

· Experience with international donor-funded projects or international organizations preferred.

· USAID-funded project experience is a plus.

· Must have willingness to travel to field offices.

· Excellent organizational skills and attention to detail, ability to prioritize and manage multiple tasks. **

· Excellent computer skills, in particular accurate typing, data entry and Excel

· Attention to detail and accuracy

· Ability to work both independently and as part of a team

· Ability to work under pressure

· Oral and written fluency in English.

Location and Reporting:

The Inventory Specialist will be based in Tripoli, Libya and will closely work with the HR and Office Manager.