Job Title: Logistics Assistant
Type of Contract: Fixed-Term, G5
Duration: 1 year renewable (upon confirmation of the probationary period)
Duty Station: Antananarivo, Bekily, Fort Dauphin/ Madagascar
Vacancy Number: Five (05) positions – Antananarivo (03), Bekily (01), Fort Dauphin (01)
Date of Publication: March 19, 2025
Deadline for Application: April 01, 2025
ORGANIZATIONAL CONTEXT
These positions reports to the Logistics Officer and/or the Head of Fiel Office.
THE ROLE
To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):
1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
2. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
5. Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
7. Assist in management of commodity accounting data quality and integrity.
8. Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
9. Process documentation for execution of logistics operations (e.g., customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
10. Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable
Experience: At least five (05) years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
Language: Fluency (level C) in French and Malagasy language. Intermediate knowledge (level B) of English is also required.
Deadline of Application: April 01, 2025
More Information
- Job City Madagascar
