EXCITING CAREER
Food for the Hungry (FH/U) is a Christian international relief and development organization that has been working in Uganda since 1989. FH is currently operating programs in Asia, Latin America and Africa with support offices in the UK, Canada, Switzerland, United States of America and Japan. FH’s primary goal is to end all forms of poverty World-wide. FH promotes practice of performance, accountability, and risk management in line with FH’s “Transforming Field Experience (TFE)” re-imagination initiative. In Uganda, FH is operational in the Districts of Adjumani, Kitgum, Lamwo, Kween, Mbale, Namutumba and Amudat Districts implementing programs in four main sectors of Education; Food Security and Livelihoods; Health/Nutrition and Disaster Risk Reduction; with the Head office located in Kampala.
FH Culture:
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.
EXTERNAL VACANCY ANNOUNCEMENT
FH/Uganda is actively seeking for qualified candidates committed to its Heartbeat and Corporate Strategy to fill the career openings below on a rolling basis;
1. Job Title: Logistics Graduate Trainee (01 position)
Position Type: Full Time National Staff
Location: Namutumba
Reports to: Regional Logistics Officer(East)&FAO
Contract Length: 6 months
Start Date: May 2023 (To be shortlisted on rolling basis)
Position Summary:
Under the supervision of the Logistics Manager, the Logistics Graduate Trainee will conduct timely procurement of quality goods, services and works that comply with the required specifications while upholding Food for the Hungry’s procurement procedures and policies and maintaining high level of accountability and integrity. With support from the Logistics Manager, Regional Logistics Officer and Procurement Officer seek for procurement and logistical support for effective management of procurement needs
The job holder shall further support the functioning of administration in areas of inventory, assets management.
Duties and Responsibilities:
Key Result #1– Procurement Processing – 70%
- Record and track procurement requisitions from the different FH offices within the Lamwo Area Program
- Review the submitted procurement requisitions for completeness and accuracy in terms of approval levels and specifications etc.
- Prepare solicitation documents such as requests for quotation/proposals, letters of invitation, actions on advertisement and tendering, for approval etc.
- Prepare and place purchase orders and contracts with suppliers or service providers for goods, services and works.
- Prepare Comparative Bid Analysis reports for consideration by the Program Area Evaluation and Procurement Committee.
- Follow up and report on implementation of Evaluation and Procurement Committee decisions in accordance with the policy and procurement plan and budget.
- Compile and prepare monthly procurement reports for all completed and pending procurements.
- FH Procurement MIS (Odoo).The job holder shall optimally use Odoo system to process all purchase requisitions in line with FH procurement policies
- Responsible for receiving requisitions from requester and timely registering in order management tracker and provide weekly order progress reports to project team
- Focal point for ensuring procurement processes are conducted in accordance with procurement guidelines, threshold and documentation are strictly followed
- Support in regular price surveys as and when requested to ensure FH obtains value for money at all times
- Contribute in the weekly, monthly and ad hoc logistics coordination and team meetings
- Ensure all procurement process correspondences and documents are correctly filled and all payment checklists documents are available and auditable trails of communications are in place
- Responsible for managing all Framework Agreement contracting process for the Area Program
- In collaboration with the RLON, provide technical support to the procurement committee during evaluation and offer tailored trainings to the team.
- Monitor the receipt, registration and opening of bids from service providers and suppliers.
- Attend to all inquiries from bidders and suppliers as appropriate.
Key Result #2 –Admin, Stakeholder and Performance Management- 30%
- Ensure there is Proper Records Management especially filing of all FHU procurement documents at all times and properly filled away.
- Maintain a payment tracker for time taken for a payment to be processed.
- Act as the Procurement focal point closely working with User departments, Projects Coordinators, Program Area Managers and the Region, on suppliers’ performance and communications.
- Analyze information and propose continuous improvements in the supply chain.
- Brings to the attention of supervisor or head of department any contractor who breaches the contract
- Undertake Due Diligence where necessary to support delivery of the any procurement requirements.
- Participate in the disposal process according to FH policies on assets management
- Provide support to the Regional Logistics Officers as and when required.
Job Level Specifications
- Vibrant personal relationship with Christ, understands and applies FH Foundational Principles and Vision and Mission
- Develops and maintains good working relationships with colleagues
- Be highly proactive with personal initiative and drive, honest with a high level of integrity; a team-player with a positive attitude and good planning skills
- Possess the ability to handle multiple projects and work under minimal supervision.
- Excellent Computer skills in MS Office packages
- Possess the ability to work in a team to achieve excellence in execution, committed, accountable and passionate about the work we do.
- Commitment to Food for the Hungry Heartbeat and sensitivity to its various expressions across cultures and denominations.
- Track record demonstrating high integrity, reliable and dependable
- Efficient service delivery
Skills
- Microsoft Word, Excel and power point skills
- Skills in managing online meeting apps(Zoom, Teams etc)
- Highly organized with good quantitative ability and attention to detail
- ERP systems especially procurement management modules
- A good command of both written and spoken English
Education & Experience
- Bachelor’s in any business related Degree ie Procurement, Logistics, or Supply Chain Management, Business Administration, Business Science etc
- A relevant Post Graduate Qualification will be an added advantage
- Previous experience of at least 3-6 months in a busy procurement and logistics department an INGO environment is required
- Good knowledge of donor requirements (DFID, USAID) contractual, procurement and reporting requirements required.
- Familiarity with areas of operation is an added advantage.
Language
- Proficiency in spoken and written English.
FHU is an equal opportunity employer. All suitably qualified candidates are encouraged to apply by Clearly stating the position applied for in the Subject line and submitting only electronic copies in one pdf file not more than 25MB of an application letter, a detailed CV, contact telephone numbers, copies of relevant testimonials/certificates, names/contact details of three referees, addressed to:
The Human Resources Manager, Food for the Hungry Uganda Email: [email protected] not later than Wednesday 17th May, 2023 at 4:30pm. Consider your application unsuccessful if you don’t hear from us by 31st May, 2023
Safeguarding & Protection Clause:
FH strives to provide an environment free from Sexual exploitation, abuse, harassment and Fraud in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against Sexual exploitation, abuse, harassment and Fraud. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat, Anti -Fraud, Safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. A range of pre-employment checks will be undertaken in conformity with Food for the Hungry Safeguarding, Anti-Fraud & HR policy. In line with this we will request information from applicants’ previous employers about any findings of fraud, sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.
Disclaimer: It has come to our attention that several agencies or persons, are claiming to be acting on Food for the Hungry’s (FH) behalf in recruiting or facilitating the recruitment of personnel. FH does not outsource its recruitment process to any organization or agency which, through website postings, mass e-mail messages or otherwise claims to be doing recruitment on its behalf. FH does not solicit money for any part of its recruitment processes including short-listing, interviews, background, and/or medical check-ups. FH will not be responsible for such fraudulent correspondence or any loss of money or theft which may result from anyone engaging in any fraudulent recruitment activity.
