Management Accountant 67 views0 applications

Job Title: Management Accountant

Reports to: Country Financial Controller

Direct Reports: Officer Treasury

Closely Work with : Country Finance Team, Budget-holders and Programme Management teams, Programmes Support Unit, Country Management Team, and Overseas Finance

Job Location: Nairobi

Contract Details: Fixed term – 12 months. Renewable subject to availability of funding

Job Summary:

The Management Accountant will primarily focus on ensuring all the fundamental accounting functions (bank, cash, authorisation controls) operate effectively in Nairobi and in compliance with Concern procedures. S/he will will ensure that PSU accounts are completed timely with proper budget codes, correct amounts and correct allocation rates. S/he will release monthly recharges to other country programmes and update the headquarter office on the same. S/he will monitor the bank balances; reconcile bank and cash accounts, balance sheet accounts including other countries holding accounts. A key part of the role is being a focal support to budget holders, making sure that management reports are read and understood by them and facilitate preparation of their budgets.

Main Duties and Responsibilities

Cash & Bank Management

• As a supervisor for Treasury position, review daily and month end cash counts and cash reconciliations done together with the cash on hand forms and system balances for approval by Country Financial Controller.
• Addressing queries from other departments relating to payments (e.g. delayed payments and payment of wrong amounts).
• Acting as the principal liaison person between Concern and our bankers- with the following responsibilities:
  • Raising various issues that arise with respect to the banks’ service delivery
  • Ensuring timely introduction and removal of bank agents/signatories
  • Tracking of balances in each of the bank accounts ensuring balances are in line with Concern Procedures.
• Prepare monthly bank reconciliations for bank accounts by the 8th of the following month for Nairobi bank accounts
• Undertake Treasury position PDR as per HR requirements

Management Accounts

• Review and upload all approved bank books and cashbooks in to the accounting system on a monthly basis, ensuring all codes are correct, descriptions are appropriate and exchange rates are correct and in line with procedures for Nairobi books.
• Prepare and upload reviewed and approved PSU journals (including FPL) into the system (GP).
• Providing (accruals) for unpaid costs of goods & services accurately based on Concern Criteria.
• Distribute monthly draft management accounts by 12th of the month for all budget holders
• Collect any feedback from budget holders on monthly management accounts and do the necessary adjustment in consultation with the CFC
• Run support costs allocations following Concern procedures of obtaining allocation percentages e,g time sheets so as to produce the final management accounts by 20th of the that month
• Produce and distribute the final management accounts after necessary feedback
• Ensure new approved codes are updated and maintained in the system GP
• Reconcile balance sheet accounts for review by the Country Financial Controller by the 5th of the following month.

Recharges Management

• Preparation and distribution of monthly recharge schedules to each of the countries under the PSU (South Sudan, Somalia and Kenya) by the 16th of the following month (ensuring sub codes/descriptions and amounts relevant to each country are accurate).
• Monitoring of Nairobi generated recharges to other countries including preparation of recharge schedules, distribution to relevant countries for approval and following up on delayed responses from other countries.
• Acting on recharges sent by other Concern fields to Nairobi in a timely basis.
• Compiling and submitting accepted recharges, exchange rates and In-country income to Dublin as per schedule

Other Financial Duties

• Preparing International staff payroll for computation of income tax
• Preparation of other payroll for project staff
• Support training of staff Finance policies and procedures and refresher inductions to both new and existing staff
• The management accountant may be asked to cover the functions of the Treasury Officer in his/her absence or assisting in the completion of specific other tasks during periods of heavy workload.

Communication and Reports

• Communication in writing to the Country Financial Controller and programme Director of any areas where non- compliance exists or expenditure cannot be verified.
• Ensure continual communication with budget holders, Finance staff and Partner staff is maintained at every level of grant management.
• Ensure sign off from appropriate budget holders or representatives is obtained on the all donor reports
• All documents are properly filed and all donor files are regularly updated

Others

• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
• Participating and contributing towards Concern’s emergency response, as and when necessary
• Take all possible measure to meet Core Humanitarian Standards (CHS)
• Any other duties as assigned by the line manager

Person Specification

Minimum Education, Qualifications & Experience Required:

• A degree in Commerce, Finance, Accounting or related field
• CPA (K) or ACCA professional certification
• At least five (5) years’ experience in a similar position and one (1) year team management experience.
• Knowledge of Partnership management
• Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Word and Excel
• Experience in managing staff technical capacities
• Knowledge of International donors’ (e.g. DFID, ECHO, USAID/OFDA, UNICEF etc) rules and standard tools will be an added advantage.

Preference will be given to candidates who have:

• Fluency in written and spoken English.
• Ability to organize and prioritize workload, using initiative when appropriate.
• Good team player, flexible and capable of working with a multinational country team,
  politically and culturally sensitive.
• Ability to cope with stress; work under pressure often to strict deadlines.
• Ability to motivate and develop skills of others.
• Facilitation and interpersonal skills.
• Analytical and problem solving skills.
• Strong professional ethics in accounting and finance including accountability, confidentiality, integrity and transparency

Competencies required:

• Managing self
• Communicating and working with others
• Delivering Results
• Planning and Decision Making

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a consultancy opportunity with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their consultancy contract. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to do consultancy work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, being hired as a consultant with Concern is subject to a range of vetting checks, including criminal background checking.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.