CONTRACT MODALITY: International Consultant level 1 (CST-I)
UNIT/DIVISION: Management Services Unit
DUTY STATION (City, Country): Juba, South Sudan
DURATION: 11 months (Renewable subject to funding availability and performance)
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
WFP South Sudan operates in a complex, high-risk environment requiring strong enabling services for humanitarian delivery. The Country Office manages an asset portfolio of approximately USD 110 million, about 10% of WFP’s global asset base and 30% of regional asset acquisition value and leads asset disposals and auctions.
The operation also manages outsourced personnel contracts worth up to USD 4 million annually and implements the Business Operations Strategy (BOS) under the UN Reform agenda. BOS has contributed approximately USD 2.5 million in cost savings over three years. Given the scale, complexity, and risk exposure, the assignment requires integrated oversight of asset management, contract management, BOS, and reporting.
ACCOUNTABILITIES/RESPONSIBILITIES
Under the direct supervision of the Head and Deputy Head of Management Services the consultant will perform the following duties:
Asset Management
- Lead fixed asset monthly reconciliations, annual physical asset counts, and resolution of discrepancies in line with WFP corporate standards and IPSAS requirements.
- Oversee the full asset lifecycle, including planning, acquisition, receipt, recording, utilization, custodianship, fuel tracking, disposal, write-offs, counting, and reporting.
- Manage Country Office asset disposals in liaison with headquarters including auctioneer engagement, post-auction reconciliation, system actions, and Property Survey Board submissions.
- Maintain asset data quality and system integrity in collaboration with HQ Asset Support, the Regional Bureau, HQ, technical units, and field locations.
- Strengthen asset governance through Standard operating procedure (SOP) updates, internal controls, loss reporting, third-party asset monitoring, decentralization oversight, and capacity building of Asset Focal Points.
Contract Management (Outsourced Personnel Management)
- Lead end-to-end management of outsourced personnel contracts, ensuring compliance with agreement provisions and WFP procurement, financial, and administrative policies.
- Review staffing needs, plan and budget positions, create and manage Purchase Orders, and advise units on appropriate procurement actions.
- Coordinate recruitment, onboarding, deployment, extensions, renewals, separations, and service provider engagement across the contract lifecycle.
- Maintain centralized tracking, documentation, audit trails, contract timelines, expiry monitoring, and communication with requesting units.
- Strengthen controls through compliance checks, dual approvals, exception handling, timekeeping, performance records, payment validation, SOP updates, risk reviews, and corrective actions.
Business Operations Strategy
- Lead and coordinate BOS implementation at Country Office level, ensuring alignment with UN Reform and the “Working as One UN” approach.
- Serve as a key focal point in the Operations Management Team and Working Groups, supporting planning, coordination, stakeholder engagement, and change management.
- Lead annual BOS reviews, data collection, validation, reporting, and Cost-Benefit Analysis for common services and shared initiatives.
- Monitor, document, and report BOS initiatives, efficiency gains, cost savings, quality improvements, and opportunities for further optimization.
Reporting
- Lead timely, accurate, and actionable reporting across asset management, outsourced contract management, BOS, and Management Services functions.
- Prepare monthly, quarterly, annual, reports for senior management, the Country Director, Regional Bureau, Headquarters, UNCT (UN Country Team), and other stakeholders.
- Provide analysis of performance, KPIs, risks, operational challenges, mitigation actions, efficiency, cost savings, compliance, and service delivery.
- Ensure data accuracy and consistency through validation, reconciliation, and coordination with relevant units, systems, and reporting platforms.
Any other duties may be assigned.
DELIVERABLES AT THE END OF THE CONTRACT
- Accurate, reconciled asset portfolio with completed annual count, disposal, and control processes.
- Compliant outsourced contract management framework with effective oversight and controls.
- Documented BOS efficiency gains, cost savings, and inter-agency collaboration results.
- High-quality management reports supporting strategic decision-making.
- Strengthened governance, internal controls, and capacity across Management Services.
QUALIFICATIONS & EXPERIENCE REQUIRED
Education: Advanced University degree in Business/Public Administration, Engineering, Social Sciences, Finance, Accounting or other relevant field relating to office management and administration, or First University degree with additional years of related work experience.
Experience: For master’s degree holder, a minimum of at least 3 years of professional experience or for bachelor’s degree holder, at least 5 years of professional experience in the area of Administration and Assets or facilities Management and inventory control including:
- Managing large and diverse asset portfolios across multiple locations.
- Lead in asset tracking, registration, reconciliation, disposals, transfers and reporting.
- Proficiency in using corporate information systems to support asset management, inventory control, and reporting.
- Experience in working with data-related concepts and tools and leveraging data-driven insights for improved decision-making and business outcomes is essential.
- Experience working in emergency operations and/or complex humanitarian environments is highly desirable.
Knowledge & Skills: Strong asset management, contract management, compliance, analytical, reporting, stakeholder coordination. Good knowledge of asset recording, tracking, and management system, data analysis using Excel, and other MS Office Applications. Experience preparing dashboards, management reports, and trend analysis.
Languages: Fluency in English Language
REMARKS
The recruitment / VA will also serve as a roster for the same or lower grade level (also for any other short-term contract modality), possible placement in different duty stations, in case of future operational need.
Female candidates are encouraged to apply.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
- We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application..
- Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
