National Grants Officer NO-A 59 views1 applications

II. Organizational Context and Scope

Under the overall guidance of the Outcome Four Programme Manager and under the direct supervision of the Guinea SSS-CMR Manager, the successful candidate will support the organization, tracking and monitoring of all aspects of the grant cycle of the Small Grants Fund funded by the UK Department for International Development (DFID). This includes ensuring the thorough administration of all grant requirements and overseeing all aspects of the donor-provided grant activity database as a means of tracking each grant from start-up through close out.

The National Grants Officer will be the main administrators of the activity database, and will help ensure that grant content and processes consistently meet programme objectives, IOM standards and DFID requirements. The successful candidate will help strengthen and maintain the necessary administrative structures and inter-departmental processes, both within Outcome Four Research Programme and between the wider SSS-CMR program, and with the Country Mission.

III. Responsibilities and Accountabilities

1. Support the Outcome Four Manager (based in Dakar) in providing internal and external trainings on all related aspects of the grants management process and database maintenance.
2. Support the tracking of approved grant activities. Identify and make recommendations for the resolution of bottlenecks.
3. Regularly review and provide feedback on the accuracy of the Grants Tracking Matrix and Internal Disbursement Tracker.
4. Support the proper filing of grant support documents on the shared drive as well as hard and soft grant folders. Conduct weekly spot-checks for compliance.
5. Conduct the review of grant documentation in hard and soft copy as well as review the database for complete and correct information and required documentation.
6. Support the enhancement and maintenance of systems of communication and data transfer and help maintain appropriate, program-wide standards of grant integrity, data collection and management, and information flow.
7. Support the Outcome Four Manager and Country-level SSS-CMR Manager in creating reports as required and in a timely manner.
8. Coordinate with country level research partner focal points.
9. Perform such other duties as may be assigned.

IV. Required Qualifications and Experience

Education

• Master’s degree, preferably in Political Science, International Relations or Economics with two (2) years’ work experience
• University degree, preferably in Political Science, International Relations or Economics with four (4) years’ work experience

Experience

· A minimum of four (4) years’ relevant experience with a Bachelor’s degree or two (2) years’ with a Master’s degree required, preferably with an international organization in the relief and development field

· Experience in community-based and/or small-grants programming desirable, particularly in the areas of livelihoods, health, education or civil-society strengthening;

· Experience with delivering to tight timetables and motivating internal and external stakeholders and

· Reporting and database experience required, preferably with Microsoft XL and Access.

V. Languages

Required

(specify the required knowledge)

Advantageous

Fluency in English/French is required.

Working knowledge of regional language(s) is an advantage.

VI. Competencies[1]

The incumbent is expected to demonstrate the following competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

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[1] Competencies should be drawn from the Competency Framework of the Organization.