Operations and Grants Manager, South Sudan 159 views0 applications

POSITION DESCRIPTION

POSITION TITLE: Operations and Grants Manager

POSITION LOCATION: Juba, South Sudan

REPORTS TO: Chief of Party

POSITION SUMMARY:

The Operations and Grants Manager (OGM) is responsible for preparing local contracts, grants, and procurement documents; ensuring compliance with USAID and Winrock procurement and awards policies and procedures. They will also conduct due diligence and monitoring for grantees, on an as-needed basis.

The USAID-funded Increasing Community Resilience through Agriculture in South Sudan project will build off USAID’s past investments in the agricultural sector, increasing the amount, variety, and quality of nutritious food bought and sold at local markets. It also aims to create more jobs on farms and at markets and promote healthy eating and feeding behaviors for families. The position is contingent upon receipt of donor funding.

Essential Responsibilities:

Grants Management:

• Provide overall management, leadership, and oversight to all aspects of grants, subcontracts and procurement including pre-awards assessments, awards, implementation, subrecipient monitoring and evaluation, and final disposition and close-outs;
• Develop and implement program’s grant strategy and in consultation with program staff and stakeholders, identify and prioritize funding opportunities that align with program objectives and respond to local needs;
• Build financial and administrative capacity of grantees as needed and coordinate with project technical staff to assist grantees to achieve their targets and milestones;
• Maintains sound records of all vendors, subawards, and transactions;
• Develop systems and support team efforts to monitor, track and report related grants fund management and audit recommendations;
• Manages and processes awards in accordance with USAID rules and regulations and Winrock procedures and policies;
• Maintain high ethical standards of integrity, respect confidentiality, and represent Winrock International at all times.

Operations Management:

• Oversee the project’s HR, Grants, Finance, Procurement, and Administration functions, including supervising staff;
• Oversee and build capacity of operations, administrative, and finance staff in operational procedures; monitor work to ensure compliance with USAID rules and regulations and Winrock procedures as laid out in the Winrock project manuals;
• Formulate and implement office policies and procedures in line with Winrock policies and South Sudanese laws;
• Monitor contracts to ensure consultants, subcontractors, or local vendors (as appropriate) are working within their Level or Effort and Period of Performance, monitor contractual compliance to ensure services and/or goods are delivered within deadlines;
• Work closely with the technical team, in coordination with a Finance Manager, to monitor financial obligations to ensure budget availability and allocability;
• Work with the Home Office in close communication with the COP/DCOP and technical teams to prepare accurate budget burn-rate projections and monitor expenditures using the project’s budget tracker.

Education:

• Degree in business, accounting, economics, public administration, or a related field plus demonstrated industry experience.

Work Experience:

• A minimum of five (5) years of progressively responsible professional experience;
• Experience managing field-based grants of any type (including challenge, cost reimbursable, in-kind and/or FOG) required;
• Financial management skills and experience;
• Minimum three (3) years of experience on donor- funded programs is required;
• Experience in conducting due diligence tests in the form of pre-selection assessments, financial reviews or audits, or some other form of accountability assessments;
• Demonstrated ability to work collaboratively with private sector and NGO grantees
• Strong communication and English writing skills.

Skills:

• Excellent oral and written communication skills in English;
• Financial management skills and experience;
• Computer literate in word processing, spreadsheet, and presentation software (Microsoft);
• Fluency in English required.

All interested candidates shall submit their applications (maximum 5 pages including resume, two references and one-page cover letter) in English. The deadline for submission of applications is December 30, 2020. Qualified applicants will be contacted by Winrock.