Department: Finance
Duty station: Nairobi
Reporting To: Senior Finance Officer
About ACTED
ACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.
About the role:
Acted is seeking a Partnership Finance Assistant to support post-award management and monitoring of grants and contracts for Implementing Partners (IPs) and Civil Society Organizations (CSOs) in Kenya.
Working under the supervision of the Senior Finance Officer, you will ensure that partner projects comply with ACTED internal procedures and donor requirements. Your role is key in strengthening partner financial management, ensuring timely reporting, and supporting risk mitigation and compliance processes.
Key responsibilities
Partner support and guidance
- Provide quality control on partner documentation and support partners in improving financial management
- Ensure adoption and use of ACTED templates for IPs/CSOs
- Follow up on partner compliance and proper documentation of expenses
- Track partner progress regularly and maintain follow-up
Reporting and compliance
- Maintain an updated and accurate database of all IPs/CSOs, including financial reports, agreements, and amendments
- Review partner financial reports and ensure timely submission
- Prepare cashbooks and upload approved reports into the accounting system
- Archive all partner financial records properly for audit and reference
- Assist in drafting partnership agreements, including SGAs, Teaming Agreements, and MoUs
Internal coordination
- Ensure accuracy of data in compliance with ACTED and donor guidelines
- Support risk mitigation follow-up with partners and identify capacity gaps
- Participate in partner capacity building exercises
- Assist in preparing presentations for Kick-Off Meetings (KOM) and Close-Out Meetings (COM)
Other responsibilities
- Promote and adhere to the Prevention of Sexual Exploitation and Abuse (PSEA) policy and guidelines
- Carry out any other duties assigned by the Senior Finance Officer
Required qualifications and experience
- First degree in Finance, Accounting, Business Administration, or related field
- 2–5 years of relevant experience in grant management, finance, or compliance (INGO experience is highly desirable)
- Knowledge of project/donor compliance and sub-grant management
- Strong analytical, organizational, and coordination skills
- Excellent interpersonal and communication skills
- Proficient in Microsoft Office, especially Excel, Word, and PowerPoint
- Highly organized, detail-oriented, and able to meet deadlines
- Able to work independently or as part of a team
- Fluent in English
How to apply
Interested Kenyan candidates who meet the required profile are invited to submit their applications i.e cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees to [email protected] Applications must be received on or before 5:00 PM on 15 April 2026 with the subject line: Partnership Finance Assistant _Nairobi
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note;
- Screening will be conducted on a rolling basis.
- Only shortlisted candidates will be contacted.
- ACTED reserves the right to fill this position before the advert deadline.
- ACTED will not request any payment at any stage of the recruitment process. Furthermore, ACTED has not engaged any agent or third party in connection with this recruitment.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.
More Information
- Job City Kenya
