The IRC is a non-governmental organization operating in 40 countries in the world. IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.
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WORK FOR IRC
Position– Partnerships Coordinator (Ethiopian National only)
Location– Addis Ababa
Salary & benefits– Negotiable
Posting Date– April 16, 2018
Closing Date – April 29, 2018
Vacancy Code – 01/519
Scope
The Partnerships Coordinator is responsible for identifying and assessing new partners, tracking sub-grant implementation progress, leading the development, drafting and signing of subgrant/partner agreements, and leading sub-grant monitoring and evaluation. The Partnerships Coordinator leads of team of at least 5 Partnerships Officers, Managers and interns.
A large portion of IRC Ethiopia’s portfolio is subgranted to local and international partners operating in all of Ethiopia’s regions. IRC Ethiopia’s portfolio, including subgrants, has been consistently and rapidly growing in the past 3 years.
The position is based in Addis Ababa but will require travel to the field in Ethiopia and occasional travel overseas for conferences and trainings. The position will reports to the Senior Grants Coordinator. The Partnerships Team sits in the Grants and Partnerships Unit of IRC Ethiopia.
Essential functions
Partnerships Coordination & Capacity Building:
- In collaboration with the Senior Grants Coordinator, builds Partnership Team’s capacity to institute global Sub-Award Partnership Management System (SPMS) policy. Includes establishing efficient and responsive processes, delineating roles and responsibilities, developing sound recordkeeping systems and sub-award management tools, conducting trainings, and creatively developing a context-appropriate SPMS-SOP.
- Coordinate the operational, financial, and programmatic monitoring and support of all partners.
- Lead all Partnerships meetings, including weekly Monday Morning Meetings (MMMs) and monthly Finance & Partnership Coordination Meetings.
- Manage and coordinate the inputs from Partnerships and Finance to maintain an up-to date Partnerships tracker; coordinate with and disseminate information (including the tracker) on Partners to relevant departments, as needed.
- Lead the communication with relevant HQ departments including finance, compliance and regional programs units.
- Share Ethiopia partnerships knowledge and good practice with the Global Partnerships Technical Advisor and the SPMS team.
Partnerships/Sub-Grant Processes:
- Lead the annual mapping of potential partners for emergency response, with a particular emphasis on local organizations; update the potential partner tracker periodically, as needed.
- Coordinate the weekly update of the IRC’s Partner database that catalogues all past and potential future partners on a continual basis; ensure that the Partnership Team uses the database to record in a timely manner all progress on the different subgrants.
- Coordinate the organization and facilitation of capacity and risk assessments for potential partners.
- Lead the internal sub-award proposal review and approval process.
- Assure high-quality implementation by creating materials for and coordinating sub-grant opening, review, and closing meetings.
- Lead the development of partnership templates and contracts/agreements.
- Work in collaboration with Partnerships Team, IRC finance, and other program staff to manage sub-grants effectively and in compliance with donor rules and regulations.
- Lead and facilitate capacity building of partner NGOs and local community organizations. Contribute to development of training materials.
- Ensure that partners meet all visibility requirements as listed in their subgrant agreements.
New Proposal Development:
- Lead the development on new proposals that focus heavily on subgranting/crisis modifier mechanisms; this includes drafting and finalizing technical narratives and budgets for new proposals, including the solicitation and incorporation of feedback from Finance, Grants and Program teams.
Partner Monitoring:
- Lead the Emergency Response and other relevant technical teams in monitoring sub-grantees/partners for donor compliance and progress against objectives, contributing to the development of monitoring tools as needed. Coordinate field-based monitoring visits to partners and share regularly monitoring schedule with all relevant actors and colleagues.
- Coordinate the Partnership Team in securing and reviewing subgrantees’ monthly/quarterly/final narrative and financial reports; share relevant feedback with subgrantees, as needed.
- Coordinate with relevant departments to ensure that all reporting templates are updated, and share with sub-grantees on a timely basis.
Documentation and Reporting:
- Coordinate the maintenance of comprehensive electronic files for all subgrantees (current, past and potential partners) on OTIS and on the Shared Drive
- Working with the relevant technical teams, coordinate the review of monthly internal reports, compile and submit partner reports into overall donor report, and support government reports/agreements as needed/requested.
- Carry out data analysis of existing subgrant portfolio and potential future partner commitments.
Representation and Special Tasks:
- Coordinate the work of the Partnerships Team to ensure all deadlines are met on time and that all products are of high quality.
- At the request of the Senior Grants Coordinator and/or senior management, represent IRC Ethiopia at relevant coordination meetings and feedback important information from those meetings to relevant IRC staff.
- At the request of the Senior Grants Coordinator, support the strengthening of linkages and synergies between the Partnerships Team and the Grants Team through special projects.
- At the request of the Senior Grants Coordinator, take responsibility for miscellaneous projects not falling under responsibilities underlined in this job description.
RETURNING ETHIOPIAN NATIONALS AND ETHIOPIAN NATIONALS EDUCATED ABROAD ARE STRONGLY ENCOURAGED TO APPLY
REQUIREMENTS:
- Excellent Amharic and English writing & speaking skills are mandatory, and are the most important requirement for this position.
- Proven experience in coordination of multiple stakeholders (internal and external).
- Bachelor degree in social study or relevant field from a recognized university with 6 years of relevant experience; or Master degree with 5 years of relevant experience. Strong preference will be given to candidates with previous experience in partnership management, consortium/network management or sub grant/partner identification and management.
- At least 4 years management experience.
- Experience facilitating sub-grants, including proposal review, agreement development, and monitoring strongly desired.
- Familiarity with USG (e.g. USAID/OFDA, PRM) and ECHO rules and regulations.
- Program development experience, including development of key project documents such as logical frameworks, monitoring tools, etc.
- Experience designing and implementing capacity building programs is a plus.
- Computer literate (MS Word, Excel, PPT). Budgeting experience required.
- NGO experience in similar position is preferred.
- Good communication and interpersonal skills.
Personal specifications:
- Ability to work under pressure, long work hours, and high workload.
- Ability to independently organize work and prioritize tasks.
- Self-motivated, honest, highly responsible, and punctual.
- Ability to work both independently and as part of a team. *
How to apply:
· Please send your CV, application letter and copies of credentials to the following address:
– IRC P.O.BOX: 107 Code 1110, Addis Ababa,
· Please include 3 references from current and former employers.
· Applications will not be returned. IRC discourages phone calls or personal visits.
· Only applicants meeting the minimum qualification will be short listed and contacted.
Your application letter/cover letter must include the following information.
- Name of the position you have applied for
- Date of application
- Summary of your qualifications and experience
- Motivation/objective of why you have applied for the job
- Permanent Address and present address (if different from permanent) and telephone number
- Disclose any family relationships with existing IRC employees.
Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information:
YES NO
NAME
Relationship
Position
Office/field office
Recruiter of the position**: HR/Admin – Addis Ababa**
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
More Information
- Job City Addis Ababa
