Procurement & Logistics Assistant (02 positions) 141 views0 applications

Job description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Head of Sub-office and direct supervision of Logistics & Procurement Officer, the successful candidate will be responsible for the implementation of all IOM logistics and procurement activities in Niamey.

Responsabilités

1. Receive and review requisitions for clarity of specifications, obtain additional information if considered necessary and liaise with the Programs and, if necessary, confirm that the requisite budgetary resources exist with Finance Unit.
2. Prepare the Purchase Orders / contracts and ensure financial authorization is received from the Procurement and Logistics Officer, Program Managers, RMO, COM, and MSCU according to Purchase Authorization Threshold..
3. Follow-up on purchase orders status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
4. Conduct first review of vendor invoices to ensure compliance with POs/Contracts and goods/works/services received. Submit with supporting documentation Payment Requests to the main office.
5. Ensure that all contracting, procurement files are systematically archived and managed with proper labeling.
6. Provide technical information to all staff in the office on procurement related instructions and procedures.
7. Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
8. Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
9. Monitor activities of contractors working on the office premises.
10. Support the organization of meetings, workshops and trainings.
11. Undertake any other duties within the incumbent’s capabilities that might be assigned by management.

Qualifications

Education

• High school degree in Logistics, Administration and Finance, or other diploma in a similar field, with a minimum of four (4) years of professional experience in the field.
• Bachelor degree in Logistics, Administration and Finance, or other diploma in a similar field, with a minimum of two (2) years of professional experience in the field.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Strong personal commitment; results-oriented; efficient and flexible; respectful of cultural diversity; very detail-oriented;
• Strong ability to work alone and harmoniously with a group;
• Must be willing to travel in the field;
• Good computer skills, including internet

  Skills:

• Strong personal commitment; results-oriented; efficient and flexible; respectful of cultural diversity; very detail-oriented;
• Strong ability to work alone and harmoniously with a group;
• Must be willing to travel in the field;
• Good computer skills, including internet

Languages:

• Fluency in French (oral and written) is required
• English oral and written is an advantage
• Knowledge of local languages is an advantage

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies