Conditions of Employment:
- Project: Child Protection Assistance for Congolese Refugees in Kyangwali Refugee Settlement and its Host Community/ Emergency Food Assistance in Karamoja
- Duty Station: AAR Japan Hoima Office/Kotido Office
- Duration: Mid/Late-February to 15th November with one (1) months probationary period
- Housing Allowance Available
- Other regulations & benefits: According to Work Regulation of AAR Uganda Office
Job Description:
The Procurement Officer is responsible to procurement of project-related items required for the project implementation in Kyangwali Refugee Settlement and its host community/ Kotido District in Karamoja through coordination with other staff in the office. S/he undertakes the responsibility in accordance with the AAR Japan’s Procurement Guidelines to conduct all the necessary procedures under the his/her supervisors. This position may occasionally require business trips to Kampala and other district/cities.
Scope of Works:
- Estimate the cost of items required and liaise with potential suppliers in consultation with the supervisors.
- Ensure the quality of items to be procured while negotiating for the best deal by establishing sound relationship with suppliers.
- Review and analyze suppliers, items’ quality and the price to maximize the benefit of the project beneficiaries.
- Coordinate thoroughly with the beneficiaries, partner organizations and authorities to deliver the procured items without any delay.
- Work with/assist the supervisors for tendering and contracting a supplier.
- Keep full records of purchased, stocked, outgoing, returned items under the project for the accountability purposes.
- Perform any other duties requested by the supervisors.
Experience Required:
- More than three (5) years of experience in the field of procurement or logistics in NGO/Commercial sector.
- Experience in working with humanitarian/aid organizations with strong commitment in the past would be advantageous.
- Experience in working at a refugee settlement or a refugee camp would be advantageous.
Qualification Required:
- Bachelor’s Degree in the relevant field.
- Residing in Uganda and able to station in Hoima/Kotido.
- Language: Fluency in both written and spoken English. Knowledge of Kiswahili, Lunyoro, Karamojon, French and other locally spoken languages would be advantageous.
- Excellent MS Office skills (MS Word, MS Excel etc.).
- Strong motivation to commit oneself to be a part of a humanitarian/aid organization.
- Strong coordination and negotiation/communication skills.
- Self-driven with problem-solving skills and capability to work under minimum supervision.
- Capability to complete assignments with tight deadlines under challenging circumstances.
- Punctuality.
Interested individuals should submit their application to [email protected] by 5th February 2023 (EAT 23:59). No paper application is accepted.
Note: Incomplete application shall not be considered.
The email Subject Title shall be: “Procurement Officer._Your Full Name”.
Document to be submitted:
- Cover Letter (Shall not exceed one (1) A4 page)
- The title of the attached file shall be: “Cover Letter_Procurement Officer_Your FullName”.
- Curriculum Vitae (CV)
- The title of the attached file shall be: “CV_Procurement Officer_Your FullName”.
- Include at least three (3) referees, one must be from the most recent employer.
- Copy of Academic and Work Certificates
- Copy of ID
Note: Only shortlisted candidates shall be notified personally for further selection process.
Deadline for Application: 23:59, 5th February 2023
