Program Coordinator-DISC Project 119 views0 applications

Position Title: Program Coordinator-DISC Project

Department/Program: SRH

Level: TBD

Reports to: DISC Project Director

Dotted line reports:

Vacancy type: Internal/ External

Required number: One.

Based in: Addis Ababa

Duration of contract: Indefinite based on performance and availability of funds. Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits.

Application Deadline: May 3, 2025

Who we are?

We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.

PSI/Ethiopia wants to reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door. We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes. We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities. We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage.

PSI Ethiopia is embarking on a new innovative project in Ethiopia called Delivering Innovations in Self-Care.

This project will support the FMOH to introduce DMPA-SC for self-injection as a part of the method mix in Ethiopia. PSI Ethiopia’s support to the MOH for the simultaneous introduction and rollout of DMPA-SC PA and SI will build on the lessons learned, best practices, and materials already developed through PSI’s global flagship program, DISC, Discovering Innovations in Self-Care. At the user level, a communications ecosystem will be created to support women across their self-injection journey. At the community level, word of mouth and support structures will be created through experienced users and communities. At the provider level, a focus on mindset shifts will improve the support providers give women for self-care.

Join us!

We are looking for a Program Coordinator (DISC Project) who will be responsible for supporting PSI’s Project Director with the design, implementation, and operations of self-care interventions such as DMPA-SC SI within the DISC framework and aligned with the FMOH’s introduction and scale-up plan. This individual will support cross-functional teams, partnerships with key stakeholders and provide programmatic and administrative support.

Sounds like you? Read on!

Main Duties and Responsibilities:

The Project Coordinator will work under the supervision of the Project Director to ensure smooth program implementation and operations by providing both programmatic and administrative support. The Project Coordinator will serve as a critical liaison between technical teams, local implementing partner/s (LIPs) and PSI’s operations departments including finance, administration, and procurement and communications department. S/he will support implementation activities, monitor deliverables, and help ensure timely reporting and payments.

Program Coordination and Support

• Assist in the day-to-day coordination of project implementation, ensuring activities are executed according to work plans and timelines.
• Track activity progress against planned deliverables and flag any delays or issues to the Project Director.
• Support the preparation and submission of high-quality program reports, documentation of activities, and presentations for internal and external stakeholders.
• Maintain an organized digital and hardcopy filing system of project documentation, meeting notes, deliverables, and correspondence.
• Support the development of success stories and case studies.

Administrative and Operations Support

• Support preparation and timely submission of purchase requisitions, travel requests, and other operational documentation in coordination with the procurement and admin teams.
• Review and compile payment requests, invoices, and partner deliverables for completeness and accuracy before submission to the finance team.
• Liaise with PSI Ethiopia’s finance team to ensure timely payment to vendors, consultants, and partners.
• Monitor and track expenditures against activity budgets and support budget realignment processes as needed.
• Coordinate procurement and logistics for workshops, trainings, and field visits in collaboration with the admin and procurement teams.

Partner Coordination and Deliverable Management

• Support the management of sub-awards with local implementing partners, ensuring alignment with project goals and compliance with donor and organizational regulations.
• Monitor and evaluate partner performance, ensuring timely delivery of outputs and adherence to agreed standards.
• Maintain a tracker of partner deliverables, ensuring submission according to contractual timelines.
• Review partner reports, invoices, and deliverables for completeness before submission to the Project Director and Finance team.
• Provide administrative and coordination support for sub-award management, including organizing partner meetings and follow-up.

Event and Training Coordination

• Organize and support the logistics of project events including trainings, meetings, site visits, and launches.
• Ensure the timely development and distribution of training materials and event agendas.
• Coordinate with trainers, facilitators, and vendors to ensure smooth delivery of planned events.
• Manage participant lists, registration, per diem arrangements, and timely reconciliation of expenses.

Internal and External Communications

• Coordinate internal meetings, take minutes, and follow up on action items with relevant team members.
• Support communication between PSI/Ethiopia departments, sub-award partners, and stakeholders.

Help prepare briefing materials and talking points for donor, government and stakeholder engagements.

• At least four (4) years with a master’s or six (6) years of experience with a first degree in Public Health, Health Systems, International Development, Business Administration, or a related field
• Relevant experience working with NGOs in program coordination, administration, or project support roles within health or development sectors.
• Familiarity with donor-funded project operations, including budget monitoring, invoice review, and procurement procedures.
• Previous experience liaising with government stakeholders, NGOs, and implementing partners.
• Knowledge of family planning and self-care interventions is an added advantage.

Skills and Competencies

• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, including verbal and written fluency in English.
• Strong teamwork and relationship-building skills, with the ability to work across departments and with external partners.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with SharePoint, Teams, and procurement/finance platforms is desirable.
• Attention to detail and commitment to meeting deadlines.
• Ability to travel up to 25% of the time.
• Flexible and solution-oriented, with a proactive approach to supporting team needs.

What would get us excited:

• Experience supporting the rollout of new health interventions or FP methods.
• Experience with Social Behavior Change interventions.
• Experience working on youth or adolescent-friendly reproductive health programs.
• Understanding of quality assurance tools and monitoring systems in health programming.
• Experience in facilitating trainings and/or supporting training logistics.
• Familiarity with Ethiopian MOH systems and administrative procedures.