Organizational context:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
In support of the Arab Republic of Egypt’s Vision 2030 and the National Strategy for the Empowerment of Egyptian Women (NSEEW), the work of the UN Women Egypt Country Office (ECO) is grounded in the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), the Sustainable Development Goals (SDGs) and the Beijing Platform for Action (BPfA).
Under the Egypt/UN Sustainable Development Cooperation Framework 2023-2027 and the Entity’s portfolio therein, UN Women implements its triple mandate of supporting normative standard-setting to advance gender equality and women’s empowerment, implementing national and grassroots programmes grounded in international norms and best practices in partnership with national stakeholders, and strengthening UN system coordination. Over two decades of work in the country has resulted in UN Women ECO consolidating its expertise, partnerships, and investments around three main areas of work: women’s leadership and system-wide support to advancing gender equality; women’s economic empowerment; and eliminating all forms of violence against women and girls, including harmful practices.
In partnership with the Government of Egypt and the European Union, the United Nations will implement a three-year Joint Programme entitled “Tamkeen.” Under the United Nations Sustainable Development Cooperation Framework (UNSDCF 2023-2027), the UN Joint Programme “Tamkeen” will work with the Government of Egypt and national stakeholders in advancing the implementation of the National Strategy for the Empowerment of Egyptian Women 2030, the National Human Rights Strategy, the National Climate Change Strategy, and the National Initiative for the Empowerment of Girls. The UN Joint Programme “Tamkeen” works in cooperation with the European Union’s broader Financing Decision on Women’s Empowerment in Egypt. In partnership with the European Union, under the UN Resident Coordinator, UNFPA, UNICEF and UN Women (Administrative agent) will implement the UN joint programme in close partnership with the Government of Egypt’s National Council for Women and the Ministry of International Cooperation.
The UN Joint Programme “Tamkeen” has the three-pronged focus of enabling women and girls’ leadership, enhancing their socio-economic empowerment including access to green livelihoods and mobilizing private sector, and the prevention of gender-based violence against women and girls including harmful practices. Digital inclusion and ensuring sustainable, climate smart approaches are key strategies used throughout the UN Joint Programme. Under the overall guidance of the UN Women Deputy Country Representative and the direct supervision of the “Tamkeen” National Programme Coordinator, the Programme Associate will provide advanced administrative support and assistance for the effective management, implementation, monitoring and coordination of the UN Joint Programme “Tamkeen” in accordance with UN policies and procedures, and the agreed-upon contractual obligations of the programme. The Programme Associate will be based primarily at UN Women Egypt Country Office but will be expected to spend a percentage of her/his time at the National Council for Women, who is the technical/substantive lead Government entity for the programme, to support the work of the “Tamkeen” National Programme Coordination.
Scope of Work:
Provide administrative and logistical support to the formulation and management of “Tamkeen” joint programme:
- Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
- Provide technical guidance to ECO and executing agencies on routine delivery and reporting of programme supported activities and finances;
- Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
- Review programme data from programmes/ projects for ECO website;
- Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
- Maintain proper filing, both soft and hard versions, of programme documents;
- Draft formal correspondence, in both Arabic and English;
Provide administrative support to the financial management of the implementation of UN Women’s actions on Women and Girls’ Leadership under the “Tamkeen” joint programme:
- Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
- Review financial reports; prepare non-PO vouchers for development projects;
- Process payment for consultants;
- Maintain internal expenditures control system;
- Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
- Assist in the preparation and follow up of cost-recovery bills in Quantum system.
Provide administrative support to the Programme Unit:
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Make travel arrangements for the Programme Team, including travel requisitions and claims;
- Prepare public information materials and briefing packets;
- Assemble briefing materials and prepare PowerPoint and other presentations; and
- Provide guidance and training to Programme Assistants as needed.
Provide administrative support to Resource Mobilization:
- Prepare cost-sharing and other agreements; follow up on contributions within ECO resource mobilization efforts;
- Organize, compile and process information from donors, ECO, and programme team, as inputs to various databases and documents;
Facilitate knowledge building and knowledge sharing:
- Provide administrative support synthesis of lessons learnt, and best practices related to programme management and finance; and
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/en/about-us/employment/application-process#_Values
FUNCTIONAL COMPETENCIES:
- Good knowledge of programme management
- Ability to administer and execute administrative processes and transactions
- Ability to create, edit and present information in clear and presentable formats
- Ability to manage data, documents, correspondence and reports information and workflow
- Strong financial and budgeting skills
- Strong IT skills.
Education and Certification:
- Completion of secondary education
is required.
- Bachelor’s degree in business or public administration
is desirable.
Experience:
- At least 6 years of progressively responsible experience in administration or programme management/support
is required.
- Experience in working in a computer environment using multiple office software packages
is required.
- Experience in supporting a team
is required.
- Experience in the use of a modern web-based ERP System, preferably Oracle Cloud,
is desirable.
Languages:
- Fluency in English
is required.
- Fluency in Arabic
is required.
- Knowledge of another official UN language
is desirable (French).
Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
More Information
- Job City Cairo, Egypt
