Programme Finance Officer (Emergency Response) 335 views9 applications

CBM is an International Christian Development Organization, committed to improving the quality of life of persons with disabilities in the poorest countries of the world. CBM provides grants sourced from private and institutional donors to local partners, who subsequently implement the grants on the basis of contracts signed with CBM detailing implementation, accounting, and reporting standards. In this set-up, CBM Country Offices (CO) perform control and monitoring procedures aimed at partner projects; control reports from implementing partners to C8M, including comparison with original source documents, project contract and cost plans; and ensure compliance with organizational and statutory requirements.

Core Purpose

The overall role of the programme finance officer involves participating in the Country Office programme budget implementation processes focusing on monitoring and reporting, maintaining of programme budget related documents and ensuring their proper filing and timely submission to stakeholders.

Pre-Requisites

Education, Knowledge & Professional Experience

· Degree in a Finance related field (such as Business Management or Business Administration)

· A professional accounting qualification (such as; ACA, CPA, ACCA or CIMA)

· Project Management knowledge is an asset

· Four years’ experience

· Demonstrated experience in Microsoft Packages (Outlook, Word, PowerPoint, Excel and Access) and good report writing skills.

· Highly numerate with proven analytical skills.

· Effective communication skills (verbal and written) with ability to translate financial information to non-financial audience.

· Demonstrated ability in financial statements analysis with attention to detail and accuracy.

· Ability to work in a fast-paced, team-oriented environment while juggling and coordinating multiple/conflicting priorities and deadlines.

· Good written and spoken English.

· Ability to integrate into a multi-cultural environment.

· Reflects CBM values in daily work.

· Must be proactive, seeking to do things differently, and to solve problems effectively and efficiently.

· Ability and willingness to learn.

· Able to work independently, and as a member of a team.

Languages

· Good written and spoken English

Tools

· Demonstrated experience in Microsoft Packages (Outlook, Word, PowerPoint, Excel and Access) and good report writing skills.

Core Competencies

· Organisational competencies

o Quality of Work

o Professional Knowledge

o Fostering Teamwork

o Attention to Communication

o Customer / Service Orientation

o Initiative

o Results Orientation

o Flexibility

· Position Competencies

o Personal Credibility

o Strategic Thinking

o Attention to Communication

· Manager Competencies

o Developing Others

o Managing Performance

o Building Collaborative Relationships

o Personal Credibility

Overall Mission

Working in the Country Office – Nigeria, take responsibility for:

· Working closely with the programme unit in supporting the Country Office Finance Manager in the financial monitoring of your allocated portfolio within the Country Office.

· Assisting the Country Office Finance Manager in ensuring that the implementing partners fully comply with all aspects of CBM financial and monitoring policies as outlined in the Project Contracts and General Terms & Conditions

Main Activities

· Providing timely project budget implementation feedback to support the in the monitoring of programmes, and the Programme Team in informed programme planning through:

o Preparing financial documents (e.g., CBM CO Financial Monitoring Working Paper Tool) for approval critically analyzing partners’ financial and narrative monitoring reports for compliance against approved budgets;

o Documenting the key highlights noted in the financial monitoring reports and reporting on the progress of the implementation of recommendations by CBM, project auditors and other stakeholders through persistent follow ups.

· Review periodical programme fund reconciliation statements and financial reports (including PPR) from the implementing partners in coordination with the Country Office Finance Manager to ensure completeness and accuracy of financial reports.

· Assist in conducting financial reviews and investigative audits of partners, and suggest corrective action as appropriate on areas in partners’ financial systems and procedures that need improvement.

· Contribute to the development of Terms of Reference for project audits and ensure that CBMs accountability requirements are incorporated in the TORs.

· Identify red-flag partners, as may be appropriate, follow up with the partners and provide regular updates to the Country Office Finance Manager.

· Assist in partners’ financial training needs, contributing to training materials and resources, organizing and facilitating partners’ finance workshops for the Country Office and project finance officers, and take responsibility for following up on participants’ action plans.

· Contribute to the development of Terms of References for joint project monitoring visits by the Country Office by ensuring that partners’ outstanding budget implementation queries are addressed by the visiting team.

· To provide support as required, to the Country Office Finance Manager in the annual budget process (budget application review and data entry into Navision.)

· Uploading of the necessary approved financial and narrative project documents, reports advice notes etc, in Navision and SharePoint as appropriate.

· To comply with all safety and health procedures and requirements at CBM and, at all times ensure your own safety and health and that of other persons who may be affected by your acts or omissions at CBM.

Additional Duties:

In addition to the responsibilities outlined above, the incumbent will upon instruction by his / her superior (s), perform ad hoc activities which are either by their nature related to his / her normal duties or evolve from operational requirements.

These may include, but are not limited to:

o Providing support to project partners in procurement / local purchase related issues.

Performance Criteria

· Manage budgets/costs accurately

o Budget variances are anticipated, noted, and addressed

· Partners have a clear understanding and practices are in compliance with CBM and external donor requirements

o Risks within the scope of the function area identified and addressed proactively

· Timely and accuracy of PPR reporting as required

· Follow up on audit issues including implementation by partners

· Scheduled financial training to partners based on needs